Training
Florida SHOTS BlogRecent Training Posts
Creating DH680 Forms in Florida SHOTS
Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying the DH680 within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush! Access the Spanish guide HERE.
Florida SHOTS User Confirmation
Starting in June, every enrolled organization will be required to confirm users in Florida SHOTS. Local Org Administrators (LOAs) must participate in this process to ensure personnel records are maintained and only authorized users have access to Florida SHOTS. Organizations will be assigned a 90-day period where its LOA must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Questions? We've got you covered! See step-by-step instructions in our short video or this quick guide.
Florida SHOTS Reminder/Recall
The Reminder/Recall report within Florida SHOTS helps you identify any of your patients who are due or overdue for vaccines. This is a perfect tool for this time of year to get your pediatric and adolescent patients caught up before the back-to-school rush. You can access the step-by-step instructions on how to generate HERE. Also available is Spanish.
Florida SHOTS LIVE Webinar: Updates for Local Organization Administrators
Local Organization Administrators (LOA) are responsible for managing the organization’s personnel within Florida SHOTS. During this webinar, we will review the important User Confirmation update to maintain system security and include managing your Personnel List (adding/activating/ending user access). Click on the below date (in EST) to register. Thursday, June 27, 12:00pm
Florida SHOTS: User Confirmation
Florida SHOTS will introduce the User Confirmation process to improve system security through the review of user access. During the organization’s 90-day User Confirmation period, the Local Organization Administrator (LOA) will confirm that users affiliated with the organization should be granted continued access. Users who are not confirmed at the end of the organization’s 90-day period will no longer have access to Florida SHOTS. Information on how to complete the user confirmation can be found HERE.
Help is Available!
Did you know that at the top of every screen there’s a “Help Text” icon? Click on it to show (or hide) detailed information about each page and helpful tips! You can also find the icon beside many text fields. When clicked on, the help text will drop-down to appear at the top of the page with an explanation of those criteria fields highlighted in yellow.
2024 Florida SHOTS Survey
Florida SHOTS is conducting an online survey open to all Florida SHOTS participants. Your feedback can help assess what’s working and what we can continue to improve upon. Take the survey HERE.
Florida SHOTS LIVE Webinar: Reports Overview
During this webinar we will review how to generate several useful reports within Florida SHOTS. These include the Reminder/Recall tool for increasing vaccine coverage among your patients, the Vaccine Utilization Report which shows vaccines administered within a specified date range, and the Shots Recorded report for Vaccines for Children participants that provides the vaccinations recorded corresponding to the specified VFC PIN/site. Click on the below date (in EST) to register. Thursday, April 4, 12:30pm Wednesday, April 10 12:30pm* Spanish Tuesday, April 16, 12:00pm
Maintaining an Accurate Personnel List
Users designated as Local Organization Administrators (LOAs) for the organization’s Florida SHOTS account are responsible for maintaining an accurate and current Personnel List. This includes terminating users who are no longer associated with the organization or no longer need access. Learn how to terminate user accounts and other responsibilities in our “Quick Tips for Local Organization Administrators” guide or videos on www.flshotsusers.com.
Florida SHOTS User Profile Review
When a user logs in to Florida SHOTS, they will be directed to their User Profile page, where they must provide a valid email address for future communications and indicate one or more Service Sites where they work. Users will be given some grace period to complete the information on the profile page. If the information is not completed after the grace period, the user’s access to Florida SHOTS functionality will be restricted until the missing profile information is provided. See our new short video for step-by-step instructions!