Tech Tips
Florida SHOTS BlogRecent Tech Tips Posts
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more, visit our live training page and sign up for the “Data Quality Report” training offered every month.
Avoid Duplicate Records
From time to time, you may come across duplicate patient records in Florida SHOTS. Did you know there are a few things you can do to prevent them from ever being created? Providing full names, up-to-date addresses, and completing as many fields as possible allows Florida SHOTS to cross-reference information and update existing records. Also, remember to click on “Release Patient Record” when you’re finished to prevent locked records and uploading errors.
Florida SHOTS Help Desk Holiday Hours
With holidays approaching, please note that the Help Desk will be unavailable on the dates below: Monday, December 23, 2024 Tuesday, December 24, 2024 Wednesday, December 25, 2024 Tuesday, December 31, 2024 Wednesday, January 1, 2025
VFC Resources
Vaccines for Children (VFC) participants can access training resources on the Florida SHOTS functions from vaccine inventory maintenance to completing the annual re-enrollment. Whether it’s a guide or video, it will take you step by step on how to complete the function and available in Spanish. Access all of these resources HERE.
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more data upload tips, visit flshotsusers.com/training/live-training and sign up for the “Data Quality Report” training.
Florida SHOTS LIVE Webinar: Updates for Local Organization Administrators
Local Organization Administrators (LOA) are responsible for managing the organization’s personnel within Florida SHOTS. During this webinar, we will review the important User Confirmation update to maintain system security and include managing your Personnel List (adding/activating/ending user access). Click on the below date (in EST) to register. Thursday, June 27, 12:00pm
Help is Available!
Did you know that under the Customer Service Florida SHOTS menu option you can find out who your Local Organization Administrator (LOA) is? Once you select Contacts it displays the name and contact information of the LOA who can assist with your login issues. They can reset your password, activate, and unlock your account. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.
Upcoming Local Organization Administrator Update
In our continued efforts to keep Florida SHOTS safe and secure, Florida SHOTS released an update prompting users to review their profile. Users must provide an email address and select the site(s) of the location(s) where they work. Soon, the next phase of this release will be deployed for the Local Organization Administrators (LOA) to confirm those users for their site. When a LOA logs in to Florida SHOTS, they will be provided with a list of system users under their organization who can access Florida SHOTS. To make sure these system users have continued access to Florida SHOTS, the LOA will need to confirm that that the users are still affiliated with the organization and should be granted continued access. This confirmation process is expected to be completed annually during the organization’s enrollment date anniversary.
Help is Available!
Did you know that at the top of every screen there’s a “Help Text” icon? Click on it to show (or hide) detailed information about each page and helpful tips! You can also find the icon beside many text fields. When clicked on, the help text will drop-down to appear at the top of the page with an explanation of those criteria fields highlighted in yellow.
2024 Florida SHOTS Survey
Florida SHOTS is conducting an online survey open to all Florida SHOTS participants. Your feedback can help assess what’s working and what we can continue to improve upon. Take the survey HERE.