Data Quality
Florida SHOTS BlogRecent Data Quality Posts
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links:1. CVX code table:Immunization codes sent by your EMR to FLSHOTS.2. MVX code table:Vaccine manufacturers table.3. Vaccine Information Statements (VIS) dates:These are the most up-to-date CDC patient vaccine information forms.To learn more data upload tips, visit flshotsusers.com/training/live-trainingand sign up for the “Data Quality Report” training.
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Monthly Live Webinars
Florida SHOTS offers “New User and Refresher Overview” and “Data Quality Reports” live webinars each month. Whether you need a basic overview to start using the registry or need to ensure your data is successfully uploading to Florida SHOTS, these webinars will provide step-by-step instructions on how to successfully complete the functions.Click on the date to register! (EST)New User and Refresher Overview:Tuesday, August 27, 12:00pmData Quality Reports:Wednesday, August 21, 12:30pm
2024 Florida SHOTS Survey
Florida SHOTS is conducting an online survey open to all Florida SHOTS participants. Your feedback can help assess what’s working and what we can continue to improve upon.Take the survey HERE.
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links:1. CVX code table: Immunization codes sent by your EMR to FLSHOTS.2. MVX code table: Vaccine manufacturers table.3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms.To learn more, visit our live training page and sign up for the “Data Quality Report” training offered every month.
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Florida SHOTS: Accuracy Counts!
Find your way back to quality dataIf your office participates in data exchange through your electronic health records (EHR), it’s important to regularly monitor and ensure that your data is delivered as timely and accurately as possible. Don’t know where to begin to check for errors and warnings? We’re here to help! Join our monthly Data Quality Webinars for step-by-step training to verify that your vaccine records are uploading properly into Florida SHOTS.Data Quality TrainingFlorida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload.
Guide to Assist in Managing VFC/VFC Vaccine Inventory
Vaccines for Children (VFC) and Vaccines for Adults Program participants can find instructions on how to maintain their vaccine inventory. It includes how to receive pending receipts, complete inventory adjustment, request shipping label etc. Download the PDF in English or download the PDF in Spanish.
Bivalent mRNA COVID-19 Vaccines Are No Longer Authorized
The bivalent Moderna and Pfizer-BioNTech COVID-19 vaccines are no longer authorized for use in the United States. To minimize the risk of vaccine administration errors, providers should:Remove all bivalent mRNA COVID-19 vaccines from storage units immediately, even if they are not expired.Once all inventory is fully accounted for, adjust bivalent mRNA COVID-19 vaccines from the available vaccine inventory in Florida SHOTS as wastage. Follow the instructions on how to complete adjustments. The instructions are also available in Spanish.Dispose of all bivalent mRNA COVID-19 vaccine vials in accordance with current regulations.
There's always time for accurate data
Tools like the Data Quality Report and our regularly-updated Vaccine Information Table help you prevent common errors in your data uploads — keeping Florida SHOTS accurate for all.We're also here to help ensure your organization's locations are set up correctly. Contact Jennifer Hagans with any questions or for help adding and updating sites in the system.Data Quality TrainingFlorida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload.GET FREE TRAINING