Vaccine Inventory
Florida SHOTS BlogRecent Vaccine Inventory Posts
Florida SHOTS Newsletter: November 2024
Vaccines for Children (VFC) Inventory UpdatesReport Spoiled/Wasted VaccinesIn the aftermath of the recent hurricanes, providers may have experienced power outages or other challenges with maintaining your VFC vaccine inventory. All spoiled, wasted, and expired vaccines must be manually removed from your inventory and reported within Florida SHOTS. The vaccines will likely need to be returned using pre-paid labels that will be requested from the system as well. There are a few steps in the process, and it's important to make sure your office completes them all properly. Don't worry, we have several training materials to make this process as easy as possible.Learn More!Check out our short video or training guide for step-by-step instructions to help you with this process. The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida.Protected & SecureDid You Know?Under the "Customer Service" menu option within the system, you can find out who your Local Organization Administrator (LOA) is! Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account.The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.Tech Tips"Does the "User Confirmation Process" apply to all organizations?"Yes. All organizations will be assigned a 90-day period where its Local Organization Administrator (LOA) must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Learn more in our short video or this quick guide.
VFC Resources
Vaccines for Children (VFC) participants can access training resources on the Florida SHOTS functions from vaccine inventory maintenance to completing the annual re-enrollment. Whether it’s a guide or video, it will take you step by step on how to complete the function and available in Spanish.Access all of these resources HERE.
Let Florida SHOTS help you Reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Flu Vaccines Expiring
With the end of the current flu season coming up, flu vaccines will be expiring and will need to be manually removed from your VFC vaccine inventory in Florida SHOTS. You can find instructions for completing this adjustment, reporting, and requesting a mailing label for any unpunctured vials or unused syringes. Download in English or Spanish.
LIVE Webinar: Placing VFC Vaccine Orders
Whether you are new to placing Vaccines for Children (VFC) vaccine orders or just need a refresher, we've got you covered! During this webinar we will demonstrate how to place vaccine orders and review tools to assist with inventory reconciliation.Click on a link below to register!Wednesday, May 8, 12:30pmWednesday, May 15, 12:30pm in SpanishThursday, May 30, 12:00pm
LIVE Webinar: Inventory Adjustment for VFC Vaccines
Providers enrolled with the Vaccines for Children (VFC) Program may need to complete inventory adjustments due to expired/wasted vaccines. During this webinar we will go over the process of completing and reporting the inventory adjustment as well as requesting shipping label for those vaccines that can be returned.See our schedule below (in EST) and click on a date to register. You can also register even if you are unable to attend and you will receive a link to the recording.Thursday, March 7, 12:30pmWednesday, March 13, 12:30pmWednesday, March 27, 12:30pm
New Refrigerated Pfizer 12y+ COVID-19 Vaccine
The Comirnaty 12+ vaccine with NDC 00069-2362-10 for the single dose vials has been replaced with the NDC 00069-2377-10 which a carton of 10 manufacturer-filled syringes. See below for the new storage and handling instructions:This new presentation MUST BE STORED BETWEEN 2°C and 8°C (36°F and 46°F). Do NOT store at ultra-cold or standard freezer temperatures.These manufacturer-filled syringes can be used through the expiration date printed on the carton. The 10-week beyond-use date (BUD) for refrigerator storage does not apply.This guidance applies to this presentation ONLY. Pfizer-BioNTech COVID-19 vaccines for children aged 6m-4y and 5-11y, which are shipped to providers in CDCs programs directly from Pfizer on dry ice and can be stored at either at ultracold temperatures until expiry or up to 10 weeks at 2-8°C.
Florida SHOTS Live Webinar: Reconciling Your VFC Inventory
Accurately maintaining your Vaccines for Children (VFC) inventory is vital to your participation in the program and avoid errors that could be costly for your practice. During this live webinar, we will demonstrate how to complete inventory adjustments to report wasted/expired vaccines, and generate the Shots Recorded Report to touch on the most common errors that cause inventory discrepancies. Click on the below date (in EST) to register.Tuesday, December 12, 12:00pm
Guide to Assist in Managing VFC/VFC Vaccine Inventory
Vaccines for Children (VFC) and Vaccines for Adults Program participants can find instructions on how to maintain their vaccine inventory. It includes how to receive pending receipts, complete inventory adjustment, request shipping label etc. Download the PDF in English or download the PDF in Spanish.
Bivalent mRNA COVID-19 Vaccines Are No Longer Authorized
The bivalent Moderna and Pfizer-BioNTech COVID-19 vaccines are no longer authorized for use in the United States. To minimize the risk of vaccine administration errors, providers should:Remove all bivalent mRNA COVID-19 vaccines from storage units immediately, even if they are not expired.Once all inventory is fully accounted for, adjust bivalent mRNA COVID-19 vaccines from the available vaccine inventory in Florida SHOTS as wastage. Follow the instructions on how to complete adjustments. The instructions are also available in Spanish.Dispose of all bivalent mRNA COVID-19 vaccine vials in accordance with current regulations.