Florida SHOTS Blog
The latest news and updates from the Florida SHOTS team.
Recent Posts
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. Running this report on an ongoing basis can help ensure that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Reminder! Never Record a Vaccine Before Administration
To ensure Florida SHOTS continues to maintain its accuracy, it’s vital that accurate data is added by its users. It’s imperative that vaccines are not recorded in Florida SHOTS or Electronic Health Record (EHR) software until it has been administered to the patient. This prevents the vaccines being incorrectly added to the patient’s Florida SHOTS record if they end up refusing the vaccine during the visit. Take advantage of our Data Quality Webinar to ensure that your data is accurately uploading. The live webinar provides step-by-step instruction in how to run customized reports in Florida SHOTS to assess data, discuss common data errors and avoid outdated shot codes. Click HERE to register for our next session!
Monthly Live Webinars
Florida SHOTS offers “New User and Refresher Overview” and “Data Quality Reports” live webinars each month. Whether you need a basic overview to start using the registry or need to ensure your data is successfully uploading to Florida SHOTS, these webinars will provide step-by-step instructions on how to successfully complete the functions. Click on the date to register! (EST) You can also register even if you are unable to attend and you will receive a link to the recording. New User and Refresher Overview: Tuesday, March 18, 12:00pm Data Quality Reports: Thursday, March 27, 12:30pm
LIVE Webinar: Reports Overview
During this webinar we will review how to generate several useful reports within Florida SHOTS. These include the Reminder/Recall tool for increasing vaccine coverage among your patients, Vaccine Utilization Report which shows vaccines administered within a specified date range, and Shots Recorded Report that generates an Excel file of Vaccines for Children (VFC) vaccinations recorded corresponding to the specified site. We will also go over the Aging Vaccine Report that identifies VFC vaccines that have expired or will be expiring soon. See our schedule below (in EST) and click on a date to register. You can also register even if you are unable to attend and you will receive a link to the recording. Thursday, March 6, 12:30pm Wednesday, March 12, 12:30pm Wednesday, March 19, 12:00pm
NEW GUIDE: ADD/EDIT PATIENT RECORD
This NEW guide provides instructions on how to search for existing records and add new patient records that are not already in Florida SHOTS. Access HERE.
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more, visit our live training page and sign up for the “Data Quality Report” training offered every month.
Florida SHOTS Newsletter: February 2025
VFC 2025 Annual Enrollment Training Now Available! The Immunization Section’s VFC Annual Provider Staff Training will consist of two of the Centers for Disease Control and Prevention’s (CDC) “You Call the Shots” training courses. The VFC enrollee, primary VFC coordinator, and back-up coordinator must each complete both trainings individually. A CDC TRAIN account must be created to complete the course assessment and evaluation to receive a certificate. To access the training, go to CDC’s “You Call the Shots” web page by clicking on the link, or typing cdc.gov/immunization-training/hcp/you-call-the-shots/ in the search engine of your desired Web browser. NOTE: The CDC TRAIN Help Desk is available for support for any login issues, and for questions related to this training requirement, please call the VFC Help Desk at 1-877-888-7468, Option 3. Learn More See step-by-step instructions for the VFC Enrollment training for 2025 in our updated guide here in English and Spanish. See all Resources The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? Every user with access to Florida SHOTS must have their own User ID and password. Sharing accounts among staff is a violation of the Enrollment Agreement and subject to penalties including removal of the account and deactivation of Local Organization Administrators. If you need assistance with adding users, please contact your Local Organization Administrator, or the Florida SHOTS Helpdesk at 877-888-7468, option 2. Tech Tips "We had twins who each had vaccination records in the system, but now there is only one child. What might have happened and how can we prevent this in the future?" Occasionally when twins, triplets, etc. have similar names (in addition to having the same birthdate, address, and parent information), the system interprets them as the same person and will automatically merge the records. To prevent this, whenever there is a multiple birth, the “Birth Event Outcome” and “Birth Order” should be recorded. This will help prevent the siblings’ records merging due to similarity in demographics.
Boletín de febrero 2025
Capacitación Anual VFC 2025 ¡Ahora Disponible! La capacitación anual del personal de proveedores del programa VFC de la Sección de Inmunización requerirá tomar dos de los cursos de capacitación de la serie titulada “You Call the Shots” de los Centros para el Control y la Prevención de Enfermedades (CDC). La persona inscrita en el programa VFC, el coordinador principal de VFC y el coordinador suplente todos necesitan completar ambas capacitaciones individualmente. Se necesita crear una cuenta de CDC TRAIN para completar la evaluación del curso para recibir un certificado. Para acceder la capacitación, vaya a la página web “You Call the Shots” de los CDC haciendo clic en el enlace o escribiendo www.cdc.gov/immunization-training/hcp/you-call-the-shots/ en el buscador de su navegador web preferido. NOTA: El servicio de ayuda de CDC TRAIN está disponible para asistirle ante cualquier problema para acceder a su cuenta y para preguntas relacionada al requisito de la capacitación por favor llame al servicio de ayuda de VFC al 1-877-888-7468, opción 3. Aprende más Acceda a instrucciones paso a paso para la capacitación de Inscripción de VFC 2025 en nuestra guía actualizada aquí en Español e Inglés. Vea todos los Recursos The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure ¿Sabía usted? Cada usuario con acceso a Florida SHOTS debe tener su propia Identificación de Usuario y Contraseña. Compartir cuentas entre el personal es una violación del acuerdo de inscripción y está a sujeto a sanciones que incluyen la eliminación de cuenta y desactivación del Administrador Local de la Organización. Por favor comuníquese con su Administrador Local de la Organización o el servicio de ayuda de Florida SHOTS al 1-877-888-7468. Consejos de Tecnología "Tenemos gemelos que cada uno tenía registros de vacunación en el sistema, pero ahora solo aparece uno de los niños. ¿Qué paso y como se puede prevenir en el futuro?" Ocasionalmente cuando gemelos, trillizos, etc. tienen nombres similares además de tener la misma fecha de nacimiento, dirección e información de los padres, el sistema interpreta como una sola persona y une los registros. Para prevenir esto, siempre que hay un nacimiento múltiple, se debe de registrar el Resultado del Evento del Nacimiento (“Birth Event Order”) y Orden de Nacimiento (“Birth Order”). Esto ayudara a evitar que los registros de los hermanos se unan debido a similitudes en la demografía.