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Guides, Local Organization Administrator (LOA)

Importance of Maintaining Your Organization’s Personnel List

Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. Local Organization Administrators (LOA) need to routinely review the Personnel List to ensure only those users that need access remain active. Any user that is no longer with the organization must have their access terminated upon separation. Users who are no longer part of the organization and are not terminated are still able to access protected information and are able to add or edit information in Florida SHOTS. In addition, in an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period. LOAs will have a 90-day period to confirm all the users that need to continue with access. You can find step-by-step instructions on maintaining your Personnel List and complete the user confirmation HERE. Also available in Spanish.

Local Organization Administrator (LOA), Security

Florida SHOTS User Confirmation

Starting in June, every enrolled organization will be required to confirm users in Florida SHOTS. Local Org Administrators (LOAs) must participate in this process to ensure personnel records are maintained and only authorized users have access to Florida SHOTS. Organizations will be assigned a 90-day period where its LOA must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Questions? We've got you covered! See step-by-step instructions in our short video or this quick guide.

Flu, Guides

Flu Vaccines Expiring

With the end of the current flu season coming up, flu vaccines will be expiring and will need to be manually removed from your VFC vaccine inventory in Florida SHOTS. You can find instructions for completing this adjustment, reporting, and requesting a mailing label for any unpunctured vials or unused syringes. Download in English or Spanish.

Guides, Reports

Florida SHOTS Reminder/Recall

The Reminder/Recall report within Florida SHOTS helps you identify any of your patients who are due or overdue for vaccines. This is a perfect tool for this time of year to get your pediatric and adolescent patients caught up before the back-to-school rush. You can access the step-by-step instructions on how to generate HERE. Also available is Spanish.

Local Organization Administrator (LOA), Tech Tips

Florida SHOTS LIVE Webinar: Updates for Local Organization Administrators

Local Organization Administrators (LOA) are responsible for managing the organization’s personnel within Florida SHOTS. During this webinar, we will review the important User Confirmation update to maintain system security and include managing your Personnel List (adding/activating/ending user access). Click on the below date (in EST) to register. Thursday, June 27, 12:00pm

Local Organization Administrator (LOA), Tech Tips

Help is Available!

Did you know that under the Customer Service Florida SHOTS menu option you can find out who your Local Organization Administrator (LOA) is? Once you select Contacts it displays the name and contact information of the LOA who can assist with your login issues.  They can reset your password, activate, and unlock your account. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.

Local Organization Administrator (LOA), Security

Florida SHOTS: User Confirmation

Florida SHOTS will introduce the User Confirmation process to improve system security through the review of user access. During the organization’s 90-day User Confirmation period, the Local Organization Administrator (LOA) will confirm that users affiliated with the organization should be granted continued access.   Users who are not confirmed at the end of the organization’s 90-day period will no longer have access to Florida SHOTS. Information on how to complete the user confirmation can be found HERE.

Vaccine Inventory, Vaccines For Children (VFC)

LIVE Webinar: Placing VFC Vaccine Orders

Whether you are new to placing Vaccines for Children (VFC) vaccine orders or just need a refresher, we've got you covered! During this webinar we will demonstrate how to place vaccine orders and review tools to assist with inventory reconciliation. Click on a link below to register! Wednesday, May 8, 12:30pm Wednesday, May 15, 12:30pm in Spanish Thursday, May 30, 12:00pm