Florida SHOTS Blog
The latest news and updates from the Florida SHOTS team.
Recent Posts
2024-2025 Flu Pre-Booking
The flu pre-book opened in FL SHOTS on July 1, 2024. Only the enrollee, primary VFC coordinator or back-up VFC coordinator can enter the pre-book information into FL SHOTS. We recommend you review your administration data from the current flu season to determine the number of doses to pre-book for 2024-2025. Find step-by-step instructions on how to pre-book. Also available in Spanish.
Creating DH680 Forms in Florida SHOTS
Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying the DH680 within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush! Access the Spanish guide HERE.
Importance of Maintaining Your Organization’s Personnel List
Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. Local Organization Administrators (LOA) need to routinely review the Personnel List to ensure only those users that need access remain active. Any user that is no longer with the organization must have their access terminated upon separation. Users who are no longer part of the organization and are not terminated are still able to access protected information and are able to add or edit information in Florida SHOTS. In addition, in an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period. LOAs will have a 90-day period to confirm all the users that need to continue with access. You can find step-by-step instructions on maintaining your Personnel List and complete the user confirmation HERE. Also available in Spanish.
Florida SHOTS User Confirmation
Starting in June, every enrolled organization will be required to confirm users in Florida SHOTS. Local Org Administrators (LOAs) must participate in this process to ensure personnel records are maintained and only authorized users have access to Florida SHOTS. Organizations will be assigned a 90-day period where its LOA must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Questions? We've got you covered! See step-by-step instructions in our short video or this quick guide.
Flu Vaccines Expiring
With the end of the current flu season coming up, flu vaccines will be expiring and will need to be manually removed from your VFC vaccine inventory in Florida SHOTS. You can find instructions for completing this adjustment, reporting, and requesting a mailing label for any unpunctured vials or unused syringes. Download in English or Spanish.
Florida SHOTS Reminder/Recall
The Reminder/Recall report within Florida SHOTS helps you identify any of your patients who are due or overdue for vaccines. This is a perfect tool for this time of year to get your pediatric and adolescent patients caught up before the back-to-school rush. You can access the step-by-step instructions on how to generate HERE. Also available is Spanish.
Florida SHOTS LIVE Webinar: Updates for Local Organization Administrators
Local Organization Administrators (LOA) are responsible for managing the organization’s personnel within Florida SHOTS. During this webinar, we will review the important User Confirmation update to maintain system security and include managing your Personnel List (adding/activating/ending user access). Click on the below date (in EST) to register. Thursday, June 27, 12:00pm
Help is Available!
Did you know that under the Customer Service Florida SHOTS menu option you can find out who your Local Organization Administrator (LOA) is? Once you select Contacts it displays the name and contact information of the LOA who can assist with your login issues. They can reset your password, activate, and unlock your account. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.