Florida SHOTS Blog
The latest news and updates from the Florida SHOTS team.
Recent Posts
Florida SHOTS Help Desk Holiday Hours
With holidays approaching, please note that the Help Desk will be unavailable on the dates below:Monday, December 23, 2024Tuesday, December 24, 2024Wednesday, December 25, 2024Tuesday, December 31, 2024Wednesday, January 1, 2025
2024 Holiday VFC Vaccine Shipping and Ordering Schedule
Reminder for Vaccines for Children/Vaccines for Adults (VFC/VFA) providers:Orders generated after December 12 may not ship until January 2, 2025.There will be no deliveries from December 23rd to January 2nd.If you have specific questions, you may contact the VFC Program via email at FloridaVFC@FLHealth.gov or via phone at 1-877-888-7468.
Florida SHOTS Live Webinar: Patient Record Overview
During this webinar we will provide an overview of a patient record within Florida SHOTS. Topics will include updating record status, demographics, checking immunization status, and reviewing vaccination list. We will also review the Reminder/Recall report that shows a list of your patients who are due or overdue for any vaccines.Click on the below date (in EST) to register.Thursday, December 5, 12:30pmWednesday, December 11, 12:30pm* SPANISHWednesday, December 18, 12:00pm
Florida SHOTS Newsletter: November 2024
Vaccines for Children (VFC) Inventory UpdatesReport Spoiled/Wasted VaccinesIn the aftermath of the recent hurricanes, providers may have experienced power outages or other challenges with maintaining your VFC vaccine inventory. All spoiled, wasted, and expired vaccines must be manually removed from your inventory and reported within Florida SHOTS. The vaccines will likely need to be returned using pre-paid labels that will be requested from the system as well. There are a few steps in the process, and it's important to make sure your office completes them all properly. Don't worry, we have several training materials to make this process as easy as possible.Learn More!Check out our short video or training guide for step-by-step instructions to help you with this process. The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida.Protected & SecureDid You Know?Under the "Customer Service" menu option within the system, you can find out who your Local Organization Administrator (LOA) is! Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account.The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.Tech Tips"Does the "User Confirmation Process" apply to all organizations?"Yes. All organizations will be assigned a 90-day period where its Local Organization Administrator (LOA) must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Learn more in our short video or this quick guide.
VFC Inventory Maintenance
VFC vaccines that have spoiled or wasted need to be manually removed from the inventory within Florida SHOTS. Find step-by-step instructions HERE to complete the adjustment, reporting and request shipping label if applicable. Also available in Spanish.
2024 Holiday VFC Vaccine Shipping
Immunization Section updates for Vaccines for Children/Vaccines for Adults (VFC/VFA) providers.November Orders:There will be no deliveries on November 11, 26, 27, 28 and 29.Orders generated after November 19th may not ship until December 2.December Orders:There will be no deliveries from December 23rd to January 2nd.Orders generated after December 12 may not ship until January 2, 2025.
VFC FAQs
We understand that users may have questions about specific Vaccines for Children (VFC) functions within Florida SHOTS. During this webinar, we will review how to add/edit calibration certificates to your vaccine storage units, add VFC function access to user accounts, complete inventory adjustments for spoiled/wasted vaccines, and address inventory discrepancies during the ordering process.Click on the below date (in EST) to register.Thursday, November 7, 12:30pmTuesday, November 12, 12:30pm * SpanishWednesday, November 20, 12:00pm
VFC Resources
Vaccines for Children (VFC) participants can access training resources on the Florida SHOTS functions from vaccine inventory maintenance to completing the annual re-enrollment. Whether it’s a guide or video, it will take you step by step on how to complete the function and available in Spanish.Access all of these resources HERE.