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Recent Vaccines For Children (VFC) Posts

Flu, Training

2025-2026 Flu Pre-Booking

Providers participating with the Vaccines for Children (VFC) or Vaccines for Adults (VFA) Program can now pre-book their flu vaccines within Florida SHOTS.  Only the enrolled provider, primary or back-up VFC coordinator can complete the pre-booking. We recommend you review your administration data from the current flu season to determine the number of doses to pre-book for 2025-2026.  Find step-by-step instructions on how to pre-book. Also available in Spanish.

Flu, Training

Flu Vaccines Expiring

With the end of the current 2024-2025 flu season approaching, flu vaccines will be expiring. These vaccines need to be manually removed from your VFC vaccine inventory in Florida SHOTS. You can find instructions for completing this adjustment, reporting, and requesting a mailing label for any unpunctured vials or unused syringes. Download in English or Spanish.

Training, Vaccine Inventory

LIVE Webinar: Reconciling Expired/Wasted VFC Vaccines

Expired and wasted Vaccines for Children (VFC) vaccines need to be manually removed from your inventory and reported within Florida SHOTS. With the end of the current 2024-2025 flu season approaching, we will demonstrate how to complete inventory adjustments to remove expired flu vaccines, report, and request mailing labels. We will also go over the Aging Vaccine Report that identifies vaccines that have expired or will be expiring. Click on the below date (in EST) to register. Wednesday, June 11, 12:30pm Thursday, June 12, 12:30pm *Spanish Thursday, June 26, 12:00pm

Training, Vaccines For Children (VFC)

Florida SHOTS LIVE Webinar: VFC Tips

At Florida SHOTS, we understand the importance of maintaining an accurate Vaccines for Children (VFC) account and vaccine inventory. In our upcoming live webinar, we have gathered a few important tips to share. These include reviewing account details, updating calibration expiration dates, completing inventory adjustments for expired/wasted vaccines, correcting vaccine details in a patient record, and generating the Shots Recorded Report. Click on the below date (in EST) to register. Thursday, April 10, 12:30pm  Tuesday, April 15, 12:30pm * Spanish Wednesday, April 30, 12:00pm

Data Quality, Guides

Let Florida SHOTS help you reconcile VFC Inventory

Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. Running this report on an ongoing basis can help ensure that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies.  Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.

Guides, Training

2025 VFC Annual Re-Enrollment Training Guide

The 2025 Vaccines for Children (VFC) Program Annual Training will consist of two of the Centers for Disease Control and Prevention’s (CDC) “You Call the Shots” training courses. The enrollee, primary VFC coordinator, and back-up coordinator must each complete both trainings individually. Access instructions on how to complete HERE. Also available in Spanish.

Vaccine Ordering, Vaccines For Children (VFC)

2024 Holiday VFC Vaccine Shipping and Ordering Schedule

Reminder for Vaccines for Children/Vaccines for Adults (VFC/VFA) providers: Orders generated after December 12 may not ship until January 2, 2025. There will be no deliveries from December 23rd to January 2nd. If you have specific questions, you may contact the VFC Program via email at FloridaVFC@FLHealth.gov or via phone at 1-877-888-7468.

Newsletter, Vaccine Inventory

Florida SHOTS Newsletter: November 2024

Vaccines for Children (VFC) Inventory Updates Report Spoiled/Wasted Vaccines In the aftermath of the recent hurricanes, providers may have experienced power outages or other challenges with maintaining your VFC vaccine inventory. All spoiled, wasted, and expired vaccines must be manually removed from your inventory and reported within Florida SHOTS. The vaccines will likely need to be returned using pre-paid labels that will be requested from the system as well. There are a few steps in the process, and it's important to make sure your office completes them all properly. Don't worry, we have several training materials to make this process as easy as possible. Learn More! Check out our short video or training guide for step-by-step instructions to help you with this process. The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? Under the "Customer Service" menu option within the system, you can find out who your Local Organization Administrator (LOA) is! Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2. Tech Tips "Does the "User Confirmation Process" apply to all organizations?" Yes. All organizations will be assigned a 90-day period where its Local Organization Administrator (LOA) must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Learn more in our short video or this quick guide. 

Guides, Training

VFC Inventory Maintenance

VFC vaccines that have spoiled or wasted need to be manually removed from the inventory within Florida SHOTS.  Find step-by-step instructions HERE to complete the adjustment, reporting and request shipping label if applicable.  Also available in Spanish.

Vaccine Ordering, Vaccines For Children (VFC)

2024 Holiday VFC Vaccine Shipping

Immunization Section updates for Vaccines for Children/Vaccines for Adults (VFC/VFA) providers. November Orders: There will be no deliveries on November 11, 26, 27, 28 and 29. Orders generated after November 19th may not ship until December 2. December Orders: There will be no deliveries from December 23rd to January 2nd. Orders generated after December 12 may not ship until January 2, 2025.