VFC Resources

Training Videos

• VFC Temperature Monitoring

  The Florida VFC Program requires providers to upload vaccine temperatures into Florida SHOTS. This webinar will demonstrate all of the temperature monitoring and reporting functions within the system. Participants will learn how to upload temperatures directly from a continuous temperature monitoring device (Log Tag).

• VFC Annual Enrollment

  Provides steps for completing the Vaccine for Children (VFC) Program annual re-enrollment within Florida SHOTS.

• VFC Aging Vaccine Report

  This webinar demonstrates how to run a report in Florida SHOTS to identify vaccines in your VFC inventory that have already expired, or will be expiring in the next 30, 60, or 90 days.

• Placing VFC Vaccine Orders

  This webinar covers placing your site’s regularly scheduled order request directly into Florida SHOTS.  You’ll be walked through every step of your order throughout the process.

• How to create an Order Inventory Worksheet

  Step-by-step instructions on how to create a worksheet to take a physical count of vaccine on hand and to record doses administered necessary for creating an order request.

• How to find a missing temperature

• How to pre-book flu vaccine

• VFC Wasted/Expired Vaccines for Private Providers

  In this presentation, participants will learn how to adjust, report and return VFC wasted/expired vaccines. See answers to the questions most frequently asked about this topic.

• How to Grant VFC Responsibilities to Users

• How to add VFC storage unit

• How to Add Calibration Certificates

• How to update expiration date on Calibration Record

• How to manually add a temperature

Training Guides

• 2025 VFC Annual Provider Staff Training

  These consist of CDC's "You Call the Shots” interactive, web-based training courses. Review the instructions and links to the courses.

• Accepting Pending Receipts

  Provides steps on how to confirm you have received vaccine shipment and add them in your inventory.

• How to Determine Your VFC Ordering Cycle

  Resource for finding out the VFC ordering time period for your PIN.

• VFC Vaccine Ordering

  Provides detailed steps for entering inventory and completing your site’s scheduled Order Request.

• VFC Flu Order Request

  Covers pre-booking and ordering seasonal flu vaccines.

• Adding VFC Vaccines

  This guide reviews how to properly document a VFC vaccine into a patient record.

• Managing VFC Inventory for Your Site

  Overview of functions in Florida SHOTS for managing inventory for your site including accepting receipts, adjusting, returning, and transferring vaccines.

• Order Inventory Worksheet

  Step-by-step instructions on how to create a worksheet to take a physical count of vaccine on hand and to record doses administered necessary for creating an order request.

• Shots Recorded Report

  Provides an Excel file of vaccinations recorded corresponding to the VFC PIN, vaccination effort, date range and vaccines.

• VFC Temperature Logs Quick Tips

  Reviews adding VFC vaccine storage units, calibration certificates and calibration log, uploading temperature logs, and viewing excursion incidents.

• VFC Annual Re-Enrollment

  Provides steps for completing annual re-enrollment into the Vaccine for Children (VFC) Program within Florida SHOTS

• Quick Tips for Clinics

  Provides instructions on utilizing the clinics feature that assists providers in accounting for vaccines administered at a different location.

• Private Providers’ FAQs—VFC Temperature Monitoring

  Covers frequently asked questions for monitoring your vaccine storage unit temperatures.

• Private Providers' FAQs - VFC Inventory: Shots Recorded

  Provides answers to frequently asked questions about the “Shots Recorded” information shown during the VFC vaccine ordering process.

• Private Providers' FAQs - VFC Wasted and Returned Vaccines

  Covers frequently asked questions for private providers who need to return wasted or expired vaccines.

Temperature Monitoring Resources

• Log Tag Configuration PowerPoint

• Log Tag Troubleshooting Video

• Temperature Monitoring FAQ

• Setting Up and Using the Log Tag TRED 30-7

  Provides steps for downloading software, setting up, and using a LogTag thermometer with Florida SHOTS.

Training Videos

• VFC Temperature Monitoring

  The Florida VFC Program requires providers to upload vaccine temperatures into Florida SHOTS. This webinar will demonstrate all of the temperature monitoring and reporting functions within the system. Participants will learn how to upload temperatures directly from a continuous temperature monitoring device (Log Tag)

• Vaccine Inventory Maintenance for County Health Departments

  This webinar is specifically for County Health Departments and covers accepting pending receipts, inventory reconciliation, adjustments, transfers, and all aspects of managing your site’s vaccine inventory in Florida SHOTS.

• VFC Direct Electronic Ordering for CHDs

  This webinar covers placing your site’s regularly scheduled order request directly into Florida SHOTS. Participants will learn how to review current inventory, as well as entering doses requested. You will also learn how to understand projection information and how to provide reasons for requested doses that exceed projected numbers. This webinar walks you through every step of your order throughout the process.

• VFC Wasted/Returned Vaccines for CHDs

  In this presentation, participants will learn the different methods for making adjustments to their inventory and how to electronically report wasted and returned vaccines to the VFC program. Users have the ability to request shipping labels, print packing slips and search past confirmed returns. See answers to the questions most frequently asked about this topic.

• VFC Annual Enrollment

  Covers the procedures that your practice will follow for VFC annual enrollment or to make any changes to the Provider Agreement or Provider Profile.

• VFC Aging Vaccine Report

  This webinar demonstrates how to run a report in Florida SHOTS to identify vaccines in your VFC inventory that have already expired, or will be expiring in the next 30, 60, or 90 days.

• How to add VFC storage unit

• How to Add Calibration Certificates

• How to update expiration date on Calibration Record

• How to manually add a temperature

Training Guides

• Accepting Pending Receipts

  Provides steps on how to confirm you have received vaccine shipment and add them in your inventory.

• VFC Flu Order Request

  Covers pre-booking and ordering seasonal flu vaccines.

• Adding Vaccines into Inventory

  Provides steps of manually adding vaccines into inventory.

• VFC Waste/Return Guide

  Provides steps on how to complete a VFC inventory adjustment and return.

• VFC Temperature Logs Quick Tips

  Reviews adding VFC vaccine storage units, calibration certificates and calibration log, uploading temperature logs, and viewing excursion incidents.

• Setting Up and Using the Log Tag TRED 30-7

  Provides steps for downloading software, setting up, and using a LogTag thermometer with Florida SHOTS.

• 2024 VFC Annual Provider Staff Training

  Consists of CDC's "You Call the Shots” interactive, web-based training courses.

• VFC Annual Enrollment in Florida SHOTS Quick Tips

  Provides steps for completing annual re-enrollment into the Vaccine for Children (VFC) Program within Florida SHOTS.

Temperature Monitoring Resources

• Log Tag Basics Video

• Log Tag Configuration PowerPoint

• Log Tag Troubleshooting Video

• Data Logger FAQ Document

• VFC Annual Enrollment

  VFC providers must complete the annual VFC enrollment process within Florida SHOTS. This webinar will demonstrate the new procedures that your practice will follow for VFC annual enrollment or to make any changes to the Provider Agreement or Provider Profile.

• Vaccine Inventory Maintenance for County Health Departments

  This webinar is specifically for County Health Departments and covers accepting pending receipts, inventory reconciliation, adjustments, transfers, and all aspects of managing your site’s vaccine inventory in Florida SHOTS.

• VFC Aging Vaccine Report

  This webinar demonstrates how to run a report in Florida SHOTS to identify vaccines in your VFC inventory that have already expired, or will be expiring in the next 30, 60, or 90 days.

• VFC Direct Electronic Ordering for CHDs

  This webinar covers placing your site’s regularly scheduled order request directly into Florida SHOTS. Participants will learn how to review current inventory, as well as entering doses requested. You will also learn how to understand projection information and how to provide reason for requested doses that exceed projected numbers. This webinar walks you through every step of your order throughout the process.

• VFC Wasted/Returned Vaccines for CHDs

  In this presentation, participants will learn the different methods for making adjustments to their inventory and how to electronically report wasted and returned vaccines to the VFC program. Users have the ability to request shipping labels, print packing slips and search past confirmed returns. See answers to the questions most frequently asked about this topic.