Guides

VFC Inventory Maintenance

Let Florida SHOTS help you Reconcile VFC Inventory

Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.

Annual User Confirmation

In an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period to ensure that only authorized personnel have access to Florida SHOTS. The organization’s Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access and any user not confirmed at the end of the period will lose access.  The LOA’s will see an alert when they log in to Florida SHOTS seven days prior to confirmation period beginning and receive an email notification the day before. You can find step-by-step instructions on completing the user confirmation HERE.  Also available in Spanish.

Let Florida SHOTS help you reconcile VFC Inventory

Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.

2024-2025 Flu Pre-Booking

The flu pre-book opened in FL SHOTS on July 1, 2024.  Only the enrollee, primary VFC coordinator or back-up VFC coordinator can enter the pre-book information into FL SHOTS. We recommend you review your administration data from the current flu season to determine the number of doses to pre-book for 2024-2025.  Find step-by-step instructions on how to pre-book. Also available in Spanish.

Creating DH680 Forms in Florida SHOTS

Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying the DH680 within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush!  Access the Spanish guide HERE.

Importance of Maintaining Your Organization’s Personnel List

Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. Local Organization Administrators (LOA) need to routinely review the Personnel List to ensure only those users that need access remain active. Any user that is no longer with the organization must have their access terminated upon separation. Users who are no longer part of the organization and are not terminated are still able to access protected information and are able to add or edit information in Florida SHOTS.In addition, in an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period. LOAs will have a 90-day period to confirm all the users that need to continue with access.You can find step-by-step instructions on maintaining your Personnel List and complete the user confirmation HERE. Also available in Spanish.

Flu Vaccines Expiring

With the end of the current flu season coming up, flu vaccines will be expiring and will need to be manually removed from your VFC vaccine inventory in Florida SHOTS. You can find instructions for completing this adjustment, reporting, and requesting a mailing label for any unpunctured vials or unused syringes. Download in English or Spanish.

Florida SHOTS Reminder/Recall

The Reminder/Recall report within Florida SHOTS helps you identify any of your patients who are due or overdue for vaccines. This is a perfect tool for this time of year to get your pediatric and adolescent patients caught up before the back-to-school rush. You can access the step-by-step instructions on how to generate HERE. Also available is Spanish.

Maintaining an Accurate Personnel List

Users designated as Local Organization Administrators (LOAs) for the organization’s Florida SHOTS account are responsible for maintaining an accurate and current Personnel List. This includes terminating users who are no longer associated with the organization or no longer need access. Learn how to terminate user accounts and other responsibilities in our “Quick Tips for Local Organization Administrators” guide or videos on www.flshotsusers.com.