Guides
Florida SHOTS BlogRecent Guides Posts
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. Running this report on an ongoing basis can help ensure that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
NEW GUIDE: ADD/EDIT PATIENT RECORD
This NEW guide provides instructions on how to search for existing records and add new patient records that are not already in Florida SHOTS. Access HERE.
2025 VFC Annual Re-Enrollment Training Guide
The 2025 Vaccines for Children (VFC) Program Annual Training will consist of two of the Centers for Disease Control and Prevention’s (CDC) “You Call the Shots” training courses. The enrollee, primary VFC coordinator, and back-up coordinator must each complete both trainings individually. Access instructions on how to complete HERE. Also available in Spanish.
VFC Inventory Maintenance
VFC vaccines that have spoiled or wasted need to be manually removed from the inventory within Florida SHOTS. Find step-by-step instructions HERE to complete the adjustment, reporting and request shipping label if applicable. Also available in Spanish.
Let Florida SHOTS help you Reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Annual User Confirmation
In an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period to ensure that only authorized personnel have access to Florida SHOTS. The organization’s Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access and any user not confirmed at the end of the period will lose access. The LOA’s will see an alert when they log in to Florida SHOTS seven days prior to confirmation period beginning and receive an email notification the day before. You can find step-by-step instructions on completing the user confirmation HERE. Also available in Spanish.
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
2024-2025 Flu Pre-Booking
The flu pre-book opened in FL SHOTS on July 1, 2024. Only the enrollee, primary VFC coordinator or back-up VFC coordinator can enter the pre-book information into FL SHOTS. We recommend you review your administration data from the current flu season to determine the number of doses to pre-book for 2024-2025. Find step-by-step instructions on how to pre-book. Also available in Spanish.
Creating DH680 Forms in Florida SHOTS
Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying the DH680 within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush! Access the Spanish guide HERE.
Importance of Maintaining Your Organization’s Personnel List
Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. Local Organization Administrators (LOA) need to routinely review the Personnel List to ensure only those users that need access remain active. Any user that is no longer with the organization must have their access terminated upon separation. Users who are no longer part of the organization and are not terminated are still able to access protected information and are able to add or edit information in Florida SHOTS. In addition, in an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period. LOAs will have a 90-day period to confirm all the users that need to continue with access. You can find step-by-step instructions on maintaining your Personnel List and complete the user confirmation HERE. Also available in Spanish.