Guide

Guide

COVID-19 Recall Report

COVID-19 Vaccine Program participants have the COVID-19 Recall Report available within Florida SHOTS to identify patients that are due or overdue for second dose.  Our guide will take you step by step on how to generate and can access HERE.  Available in Spanish HERE.

UPDATE: Inventory Adjustment for COVID-19 Vaccine

Florida SHOTS has been updated to allow providers to go into their inventory and adjust the expiration dates to the correct one for their COVID-19 vaccines. The easy-to-follow steps on how to complete the adjustment can be accessed HERE.

You can now also complete inventory adjustments for expired COVID-19 vaccines that are in your inventory with the 12/31/2069 expiration date.  Access instructions HERE and in Spanish HERE.

COVID-19 Vaccine Ordering

COVID-19 Vaccine Program participants can place their COVID-19 vaccine orders using Florida SHOTS. Please keep in mind the following information:

• COVID-19 vaccine is shipped in multi-dose vials containing 6 doses (Pfizer- BioNTech), 5 doses    

   (Janssen), 10 and 14 doses (Moderna).

• Please ensure that sufficient storage space exists to properly store and handle vaccine:  

   ultracold (Pfizer), conventional frozen (Moderna) or refrigerated (Janssen). Vaccines are

   shipped in the following minimum quantities: Pfizer 450 and 1170 doses; Moderna 100 and

   140 doses; Janssen 100 doses.

• The Pfizer 450 pack will not include the dry ice recharge shipped separately but will still be

    provided for the 1170 pack.

• When ordering the Pfizer 450 pack, providers will need to indicate on the order page which

   type of ancillary kit they need. One choice will be a pediatric kit which will only contain 1-inch

   administration needles. The second choice will be an adult kit which contains a mixture of 1

   inch and 1 ½ inch administration needles.

• Providers should only order what they need as orders can be placed more than once in any

   given month. Providers should be mindful of vaccine expiration dates when maintaining an

   accurate COVID-19 vaccine inventory.

• Boost doses are no longer automatically ordered for providers. Providers will need to place

   these boost dose orders in Florida SHOTS.

Access our step-by-step guide on how to place the COVID-19 vaccine order HERE.

Florida SHOTS Now Supports 2D Barcode Scanning

Make Data Entry Quicker and Easier Than Ever!

Florida SHOTS now supports scanning of 2D barcodes found on vaccine products, VIS forms, and driver's licenses. Scanning these 2D barcodes allows users to easily add patient demographics and vaccine information within patient records.

With a compatible scanner*, you can scan the barcode on a patient’s driver’s license and a patient search will automatically be performed. Additionally, to help with documenting vaccine administration, you are able to scan the vaccine barcode (on the vial or single dose syringe), or the VIS form barcode.

If your office is interested in utilizing this feature, check out our Quick Tips for 2D Barcode Scanning Guide. This guide offers step-by-step instructions and information to get your office up and running using the 2D barcode functionality within Florida SHOTS.

 

*Barcode readers must support the “PDF417” standard and “GS1 DataMatrix” standard to properly function for these features.

Ordering VFC Flu Vaccines

Vaccines for Children (VFC) participants can now order flu vaccines in Florida SHOTS. Please keep in mind that you will need to contact the VFC Program if you did not pre-book or would like to order more doses than the quantity listed on the ‘Doses Available’ column. Our guide will take you step by step on how to submit order and is also available in Spanish.

Shots Recorded Report Guide

Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN for specified date range.  This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies.  Our guide will take you step by step on how to generate and can access HERE.

Florida SHOTS Helps Boost Immunization Coverage!

Florida SHOTS has several resources available and one of them is the Reminder/Recall that can help you boost immunization levels in your practice.  This report shows a list of your pediatric and adolescent patients who are due or overdue for required and recommended immunizations.  Access our step-by-step guide in English or Spanish.

NEW Guides Available for Vaccines for Children (VFC) Program Providers

Check out our new 2020 VFC Annual Provider Staff Training Instructions guide that includes detailed steps for completing the required Centers for Disease Control and Prevention’s “You Call the Shots” interactive training courses. There’s also the Order Inventory Worksheet to learn how to create a worksheet within Florida SHOTS to assist with counting your vaccines and recording “Doses administered” on your VFC order request.

UPDATED Vaccine Utilization Report Guide

The Vaccine Utilization Report guide has been updated to reflect recent enhancements. This report provides your organization’s vaccine usage information that has been entered either manually or uploaded from your EHR during a specified time period.

Download the updated version! English or Spanish