Training
Florida SHOTS BlogRecent Training Posts
2025 VFC Annual Re-Enrollment Training Guide
The 2025 Vaccines for Children (VFC) Program Annual Training will consist of two of the Centers for Disease Control and Prevention’s (CDC) “You Call the Shots” training courses. The enrollee, primary VFC coordinator, and back-up coordinator must each complete both trainings individually. Access instructions on how to complete HERE. Also available in Spanish.
Florida SHOTS Live Webinar: Patient Record Overview
During this webinar we will provide an overview of a patient record within Florida SHOTS. Topics will include updating record status, demographics, checking immunization status, and reviewing vaccination list. We will also review the Reminder/Recall report that shows a list of your patients who are due or overdue for any vaccines. Click on the below date (in EST) to register. Thursday, December 5, 12:30pm Wednesday, December 11, 12:30pm* SPANISH Wednesday, December 18, 12:00pm
VFC Inventory Maintenance
VFC vaccines that have spoiled or wasted need to be manually removed from the inventory within Florida SHOTS. Find step-by-step instructions HERE to complete the adjustment, reporting and request shipping label if applicable. Also available in Spanish.
VFC FAQs
We understand that users may have questions about specific Vaccines for Children (VFC) functions within Florida SHOTS. During this webinar, we will review how to add/edit calibration certificates to your vaccine storage units, add VFC function access to user accounts, complete inventory adjustments for spoiled/wasted vaccines, and address inventory discrepancies during the ordering process. Click on the below date (in EST) to register. Thursday, November 7, 12:30pm Tuesday, November 12, 12:30pm * Spanish Wednesday, November 20, 12:00pm
LIVE Webinar: Reconciling Your VFC Inventory
Accurately maintaining your Vaccines for Children (VFC) inventory is vital to your participation in the program. During this live webinar, we will demonstrate how to complete inventory adjustments to report wasted/expired vaccines, and generate the Shots Recorded Report to touch on the most common errors that can cause inventory discrepancies. Click on the date to register! (EST) Thursday, October 3, 12:30pm Wednesday, October 9, 12:30pm* Spanish Wednesday, October 30, 12:00pm
Annual User Confirmation
In an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period to ensure that only authorized personnel have access to Florida SHOTS. The organization’s Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access and any user not confirmed at the end of the period will lose access. The LOA’s will see an alert when they log in to Florida SHOTS seven days prior to confirmation period beginning and receive an email notification the day before. You can find step-by-step instructions on completing the user confirmation HERE. Also available in Spanish.
LIVE Webinar: Updates for Local Organization Administrators
Organizations have at least one user designated as a Local Organization Administrator (LOA) to manage their Florida SHOTS account. During this webinar, we will review the various LOA functions to ensure the account is up to date! Topics include the newly User Confirmation requirement and managing your Personnel List (adding/terminating/activating user access). Click on the date to register! (EST) Thursday, September 5, 12:30pm Tuesday, September 10, 12:30pm* Spanish Wednesday, September 18, 12:00pm
LIVE Webinar: Reports Overview
During this webinar we will review how to generate several useful reports within Florida SHOTS. These include the Immunization History Report available for patients to have a record of their immunizations, the Reminder/Recall tool that provides a list of your patients who are due or overdue for vaccinations, and the Shots Recorded Report for Vaccines for Children (VFC) participants that provides the VFC vaccinations recorded for the specified period and whether it matches your vaccine inventory. Click on the date to register! (EST) Wednesday, August 14, 12:30pm Tuesday, August 20 12:30pm* Spanish Thursday, August 29, 12:00pm
Creating DH680 Forms in Florida SHOTS
Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying the DH680 within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush! Access the Spanish guide HERE.
Florida SHOTS User Confirmation
Starting in June, every enrolled organization will be required to confirm users in Florida SHOTS. Local Org Administrators (LOAs) must participate in this process to ensure personnel records are maintained and only authorized users have access to Florida SHOTS. Organizations will be assigned a 90-day period where its LOA must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Questions? We've got you covered! See step-by-step instructions in our short video or this quick guide.