Training
Florida SHOTS BlogRecent Training Posts
Adding Observations and Adverse Events
Florida SHOTS uses “Observations” to document contraindications and precautions to receiving certain vaccinations. An observation is also required to be recorded in the system in order to issue a vaccine exemption - Part C on a DH680 form. Additionally, users can add risk factors as observations to indicate non-routine administration of vaccines. When recorded, these observations will influence patient immunization schedules, forecasting, and Reminder/Recall reports. Find step by step instructions on how to document in the patient record HERE. Also available in Spanish.
Reminder! Never Record a Vaccine Before Administration
To ensure Florida SHOTS continues to maintain its accuracy, it’s vital that accurate data is added by its users. It’s imperative that vaccines are not recorded in Florida SHOTS or Electronic Health Record (EHR) software until it has been administered to the patient. This prevents the vaccines being incorrectly added to the patient’s Florida SHOTS record if they end up refusing the vaccine during the visit. Take advantage of our Data Quality Webinar to ensure that your data is accurately uploading. The live webinar provides step-by-step instruction in how to run customized reports in Florida SHOTS to assess data, discuss common data errors and avoid outdated shot codes. Click HERE to register for our next session!
Monthly Live Webinars
Florida SHOTS offers “New User and Refresher Overview” and “Data Quality Reports” live webinars each month. Whether you need a basic overview to start using the registry or need to ensure your data is successfully uploading to Florida SHOTS, these webinars will provide step-by-step instructions on how to successfully complete the functions. Click on the date to register! (EST) You can also register even if you are unable to attend and you will receive a link to the recording. New User and Refresher Overview: Tuesday, March 18, 12:00pm Data Quality Reports: Thursday, March 27, 12:30pm
NEW GUIDE: ADD/EDIT PATIENT RECORD
This NEW guide provides instructions on how to search for existing records and add new patient records that are not already in Florida SHOTS. Access HERE.
VFC Inventory Maintenance
VFC vaccines that have spoiled or wasted need to be manually removed from the inventory within Florida SHOTS. Find step-by-step instructions HERE to complete the adjustment, reporting and request shipping label if applicable. Also available in Spanish.
VFC FAQs
We understand that users may have questions about specific Vaccines for Children (VFC) functions within Florida SHOTS. During this webinar, we will review how to add/edit calibration certificates to your vaccine storage units, add VFC function access to user accounts, complete inventory adjustments for spoiled/wasted vaccines, and address inventory discrepancies during the ordering process. Click on the below date (in EST) to register. Thursday, November 7, 12:30pm Tuesday, November 12, 12:30pm * Spanish Wednesday, November 20, 12:00pm