Florida SHOTS Blog
The latest news and updates from the Florida SHOTS team.
Recent Posts
Preventing Duplicate Patient Records
Did you know there are a few things you can do to prevent duplicate records from ever being created? Providing full names, up-to-date addresses, and completing as many fields as possible allows Florida SHOTS to cross-reference information and update existing records. Also, remember to click on “Release Patient Record” when you’re finished with the patient record to prevent locked records and uploading errors.
Florida SHOTS Newsletter: May 2025
Save Time This Summer Give Parents Access to Their Child's 680 Form! As the summer rush sets in, your office will administer more vaccines and certify numerous DH Form 680s. Creating electronically certified (e-certified) forms within Florida SHOTS can be a huge timesaver for you and your patients. By e-certifying the forms, you not only save a copy that is accessible to schools and child care providers, but you can create a Parent PIN that allows a parent/guardian to print it from home. Parents/guardians are able to access the certified Form 680 by entering the Certification PIN and State IMM Id found on the information sheet that your office provides from Florida SHOTS. A PDF version of the form allows it to be printed or saved for easy access! Learn More See our step-by-step guide (and in Spanish) or our recorded video to make sure your office is ready for the upcoming busy summer months! See all Resources The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? We offer free, expert help with Data Quality! If your office participates in data exchange through your EHR, it’s important to regularly monitor and ensure that your data is delivered as timely and accurately as possible. Don’t know where to begin to check for errors and warnings? We’re here to help! Our Data Upload Specialists can provide step-by-step training for running customized reports to review and troubleshoot your uploads. Contact us today! Tech Tips "Our office is busy and we don't always have time for training sessions. How can we make sure our staff stays up-to-date on the latest Florida SHOTS training?" Have you seen our short videos on flshotsusers.com? We created on-demand training options for the most common functions in the system. We started with our most requested topic: "How to Login," and continue to add new topics each month! We post a new under 10-minute training videos in both English and Spanish every month, so make sure to bookmark our training page and come back for more!
Newsletter Now Available!
Check out the current issue of our online newsletter! Available to download in English or Spanish.
Florida SHOTS LIVE Webinar: Patient Record Review
During this webinar we will do an overview of a patient record within Florida SHOTS to assist you in managing your patients. Topics will include updating a patient's active/inactive status, reviewing immunization status, and generating an Immunization History Report and Certificate of Immunization (DH680 form) for the patients. Click on the below date (in EST) to register. Wednesday, May 7, 12:30pm Thursday, May 15, 12:30pm * Spanish Thursday, May 29, 12:00pm
Adding Observations and Adverse Events
Florida SHOTS uses “Observations” to document contraindications and precautions to receiving certain vaccinations. An observation is also required to be recorded in the system in order to issue a vaccine exemption - Part C on a DH680 form. Additionally, users can add risk factors as observations to indicate non-routine administration of vaccines. When recorded, these observations will influence patient immunization schedules, forecasting, and Reminder/Recall reports. Find step by step instructions on how to document in the patient record HERE. Also available in Spanish.
2025 Florida SHOTS Survey
We need your feedback! Florida SHOTS is conducting an online survey open to all Florida SHOTS participants. Your feedback can help assess what’s working and what we can continue to improve upon. Take the 2025 survey HERE.
Florida SHOTS LIVE Webinar: VFC Tips
At Florida SHOTS, we understand the importance of maintaining an accurate Vaccines for Children (VFC) account and vaccine inventory. In our upcoming live webinar, we have gathered a few important tips to share. These include reviewing account details, updating calibration expiration dates, completing inventory adjustments for expired/wasted vaccines, correcting vaccine details in a patient record, and generating the Shots Recorded Report. Click on the below date (in EST) to register. Thursday, April 10, 12:30pm Tuesday, April 15, 12:30pm * Spanish Wednesday, April 30, 12:00pm
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. Running this report on an ongoing basis can help ensure that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.