Florida SHOTS Blog
The latest news and updates from the Florida SHOTS team.
Recent Posts
Annual User Confirmation
In an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period to ensure that only authorized personnel have access to Florida SHOTS. The organization’s Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access and any user not confirmed at the end of the period will lose access. The LOA’s will see an alert when they log in to Florida SHOTS seven days prior to confirmation period beginning and receive an email notification the day before. You can find step-by-step instructions on completing the user confirmation HERE. Also available in Spanish.
LIVE Webinar: Updates for Local Organization Administrators
Organizations have at least one user designated as a Local Organization Administrator (LOA) to manage their Florida SHOTS account. During this webinar, we will review the various LOA functions to ensure the account is up to date! Topics include the newly User Confirmation requirement and managing your Personnel List (adding/terminating/activating user access).Click on the date to register! (EST)Thursday, September 5, 12:30pmTuesday, September 10, 12:30pm* SpanishWednesday, September 18, 12:00pm
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Monthly Live Webinars
Florida SHOTS offers “New User and Refresher Overview” and “Data Quality Reports” live webinars each month. Whether you need a basic overview to start using the registry or need to ensure your data is successfully uploading to Florida SHOTS, these webinars will provide step-by-step instructions on how to successfully complete the functions.Click on the date to register! (EST)New User and Refresher Overview:Tuesday, August 27, 12:00pmData Quality Reports:Wednesday, August 21, 12:30pm
August 2024 Newsletter
Florida SHOTS User ConfirmationKeeping the System Safe and SecureHere at Florida SHOTS, we are always keeping up with the latest cybersecurity standards. Starting in June, every enrolled organization is required to confirm users in Florida SHOTS. Local Org Administrators (LOAs) must participate in this process to ensure personnel records are maintained and only authorized users have access to Florida SHOTS.Organizations will be assigned a 90-day period where its LOA must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access.Learn MoreSee step-by-step instructions for this User Confirmation process in our short video or this quick guide.See all ResourcesThe Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida.Protected & SecureDid You Know?Under the "Customer Service" menu option within the system, you can find out who your Local Organization Administrator (LOA) is! Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account.The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.Tech Tips"Over the summer, we have had several staff members get locked out of the system. Who can help us?"LOAs are responsible for maintaining an accurate and current Personnel List, including adding new users and unlocking passwords. You can find all this and more responsibilities in our Quick Tips for Local Organization Administrators guide.
LIVE Webinar: Reports Overview
During this webinar we will review how to generate several useful reports within Florida SHOTS. These include the Immunization History Report available for patients to have a record of their immunizations, the Reminder/Recall tool that provides a list of your patients who are due or overdue for vaccinations, and the Shots Recorded Report for Vaccines for Children (VFC) participants that provides the VFC vaccinations recorded for the specified period and whether it matches your vaccine inventory. Click on the date to register! (EST)Wednesday, August 14, 12:30pmTuesday, August 20 12:30pm* SpanishThursday, August 29, 12:00pm
2024-2025 Flu Pre-Booking
The flu pre-book opened in FL SHOTS on July 1, 2024. Only the enrollee, primary VFC coordinator or back-up VFC coordinator can enter the pre-book information into FL SHOTS. We recommend you review your administration data from the current flu season to determine the number of doses to pre-book for 2024-2025. Find step-by-step instructions on how to pre-book. Also available in Spanish.
Creating DH680 Forms in Florida SHOTS
Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying the DH680 within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush! Access the Spanish guide HERE.