training

training

Florida SHOTS Live Webinar for Data Upload Participants

We encourage data upload participants to check your Upload Log Reports to ensure that your vaccine records are uploading properly to the registry. In this new monthly webinar, our Florida SHOTS data upload team will cover everything you need to know to monitor your uploads for errors, review your transaction history, and make sure your records are complete, current, and correct.
 

Click below to register!

Wednesday, October 20, 2:00pm

Thursday, October 28, 12:30pm

Florida SHOTS Live Webinar: COVID-19 Vaccine Overview

During this webinar we will provide a Florida SHOTS overview for participants enrolled with the COVID-19 Vaccine Program. This includes placing a vaccine order, accepting shipment of vaccines, documenting administered vaccines, and completing inventory adjustment for unused doses. We will also review how to generate the NEW Patient COVID Status Report that provides a list of all your patients who have received the COVID-19 vaccine and includes details of patient demographics, administering provider information, and next due date (if applicable).

 

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Thursday, October 7, 12:30pm

Wednesday, October 13, 12:30pm *Spanish

Wednesday, October 20, 12:00pm

Florida SHOTS LIVE Webinar: VFC TIPS

At Florida SHOTS, we understand the importance of maintaining an accurate Vaccines for Children/COVID-19 vaccine inventory. In our upcoming live webinars, we have gathered a few important tips to share. These include checking vaccine order status, completing inventory adjustments for expired/wasted vaccines, correcting expiration date for COVID-19 vaccines, and generating the Shots Recorded Report.

Click on below date to register.

Electronically Certifying DH 680 Form

Florida SHOTS allows healthcare providers to create a Certified (electronically signed) Certificate of Immunization (DH Form 680) and a PIN that will allow parents and guardians to access the certified 680. The DH 680 form is legal and valid in the state of Florida for admittance to schools and daycare facilities.

Access instructions on how to create HERE. Also available in Spanish.

UPDATE: Inventory Adjustment for COVID-19 Vaccine

Florida SHOTS has been updated to allow providers to go into their inventory and adjust the expiration dates to the correct one for their COVID-19 vaccines. The easy-to-follow steps on how to complete the adjustment can be accessed HERE.

You can now also complete inventory adjustments for expired COVID-19 vaccines that are in your inventory with the 12/31/2069 expiration date.  Access instructions HERE and in Spanish HERE.

When and How to Return 2020-2021 Flu Vaccine

All flu vaccines will have expired on June 30, 2021. The flu vaccines cannot be adjusted as Expired until after their expiration date. Be sure to adjust all used and expired flu vaccines from your inventory in Florida SHOTS for the number of doses expired and for the number of doses administered.

Perform an inventory adjustment by decreasing the number of doses expired and select "Expired” from the drop-down menu.  Perform the same steps for the doses administered and select "Doses Administered” from the drop-down menu.  After making these adjustments, go to Transaction History, pick flu for the Vaccine Category, and then click "Retrieve Matching Inv Records.” All flu inventory should be zeroed out. 

Once all adjustments are made, click on "Report Returns/Waste.” At the end of each row pertaining to the flu adjustments, place a checkmark in the box before clicking the Submit button. This will redirect you to the Shipping Labels page where you will then click on the "Request Labels button.” On this page, you will need to verify the email address shown is valid. Now choose from the drop-down menu next to Nbr of Boxes, the number of return shipping labels you require. VFC does not provide the box(s). You will then click the "Complete” box before clicking the "Submit” button.

After the return shipping label request has been made and exported, an email will be sent from UPS Quantum View [mailto:[email protected]] within 3 business days containing the shipping label for you to print out and attach to the box. You will then drop the box off at a UPS location or have the UPS delivery person take the box with them when making a delivery to your office. DO NOT request a UPS pick-up. You will be charged and not reimbursed.

See our English and Spanish  guides with instructions for managing your VFC inventory.


Questions? Contact the VFC Program via email at [email protected] or via phone at 1-877-888-7468 Option 1.

COVID-19 Vaccine Ordering

COVID-19 Vaccine Program participants can place their COVID-19 vaccine orders using Florida SHOTS. Please keep in mind the following information:

• COVID-19 vaccine is shipped in multi-dose vials containing 6 doses (Pfizer- BioNTech), 5 doses    

   (Janssen), 10 and 14 doses (Moderna).

• Please ensure that sufficient storage space exists to properly store and handle vaccine:  

   ultracold (Pfizer), conventional frozen (Moderna) or refrigerated (Janssen). Vaccines are

   shipped in the following minimum quantities: Pfizer 450 and 1170 doses; Moderna 100 and

   140 doses; Janssen 100 doses.

• The Pfizer 450 pack will not include the dry ice recharge shipped separately but will still be

    provided for the 1170 pack.

• When ordering the Pfizer 450 pack, providers will need to indicate on the order page which

   type of ancillary kit they need. One choice will be a pediatric kit which will only contain 1-inch

   administration needles. The second choice will be an adult kit which contains a mixture of 1

   inch and 1 ½ inch administration needles.

• Providers should only order what they need as orders can be placed more than once in any

   given month. Providers should be mindful of vaccine expiration dates when maintaining an

   accurate COVID-19 vaccine inventory.

• Boost doses are no longer automatically ordered for providers. Providers will need to place

   these boost dose orders in Florida SHOTS.

Access our step-by-step guide on how to place the COVID-19 vaccine order HERE.

Florida SHOTS LIVE Webinar: Keep Your Patients on Track

As your patients return for check-ups, make it a priority to get them back on track with any vaccinations they may have missed. Florida SHOTS makes it easy to keep track of your patients’ vaccine records. During this live webinar we will review several tools in Florida SHOTS to help you protect your pediatric and adolescent patients.

Participants will learn how to review a patient’s immunization status, electronically certify DH680 forms and generate an Immunization History Report. We will demonstrate how to generate a Reminder/Recall report to identify patients who are due, or will be due, for any childhood and adolescent vaccines.

 

Click below to register!

Wednesday, May 5, 12:30pm

Thursday, May 13, 12:30pm* Spanish

Thursday, May 20, 12:00pm