flu

flu

When and How to Return 2020-2021 Flu Vaccine

All flu vaccines will have expired on June 30, 2021. The flu vaccines cannot be adjusted as Expired until after their expiration date. Be sure to adjust all used and expired flu vaccines from your inventory in Florida SHOTS for the number of doses expired and for the number of doses administered.

Perform an inventory adjustment by decreasing the number of doses expired and select "Expired” from the drop-down menu.  Perform the same steps for the doses administered and select "Doses Administered” from the drop-down menu.  After making these adjustments, go to Transaction History, pick flu for the Vaccine Category, and then click "Retrieve Matching Inv Records.” All flu inventory should be zeroed out. 

Once all adjustments are made, click on "Report Returns/Waste.” At the end of each row pertaining to the flu adjustments, place a checkmark in the box before clicking the Submit button. This will redirect you to the Shipping Labels page where you will then click on the "Request Labels button.” On this page, you will need to verify the email address shown is valid. Now choose from the drop-down menu next to Nbr of Boxes, the number of return shipping labels you require. VFC does not provide the box(s). You will then click the "Complete” box before clicking the "Submit” button.

After the return shipping label request has been made and exported, an email will be sent from UPS Quantum View [mailto:[email protected]] within 3 business days containing the shipping label for you to print out and attach to the box. You will then drop the box off at a UPS location or have the UPS delivery person take the box with them when making a delivery to your office. DO NOT request a UPS pick-up. You will be charged and not reimbursed.

See our English and Spanish  guides with instructions for managing your VFC inventory.


Questions? Contact the VFC Program via email at [email protected] or via phone at 1-877-888-7468 Option 1.

2020 National Influenza Vaccination Week

National Influenza Vaccination Week (NIVW) is observed from December 6-12, 2020 and focuses on highlighting the importance of flu vaccination for everyone ages 6 months and over. CDC has free, downloadable materials including multi-language seasonal flu factsheets and resources to assist you in communicating this important message to your patients. Access NIVW materials HERE.

Protect Your Patients from the Flu!

With flu season in full swing, take every opportunity to vaccinate against the flu with Florida SHOTS Reminder/Recall to be proactive and protect your patients. For step-by-step instructions for generating a list of pediatric/adolescent patients who have not received a flu vaccine in your office, check out our guide HERE. Also available in Spanish.

Ordering VFC Flu Vaccines

Vaccines for Children (VFC) participants can now order flu vaccines in Florida SHOTS. Please keep in mind that you will need to contact the VFC Program if you did not pre-book or would like to order more doses than the quantity listed on the ‘Doses Available’ column. Our guide will take you step by step on how to submit order and is also available in Spanish.

2020 – 2021 Flu Season Resources

Access CDC resources on the seasonal flu HERE.  This includes a summary of the latest recommendations by the Advisory Committee on Immunization Practices (ACIP) and communication materials for patients.

VFC/VFA Flu Pre-book 2020-2021 is Open

Vaccines for Children (VFC) and Vaccines for Adult (VFA) Program participants are now able to pre-book their flu vaccines in Florida SHOTS for the 2020-2021 season. Only the Enrollee, Primary Coordinator, or Back-up Coordinator are able to enter the pre-book information into Florida SHOTS. 

Download the step-by-step guide for completing your 2020-2021 flu pre-book HERE.  Also available in Spanish HERE.

Flu Resources

Seasonal flu activity is on the rise and Centers for Disease Control and Prevention (CDC) has resources available for healthcare providers and patients from prevention to treatment.  Access them HERE.

Don’t Miss an Opportunity to Vaccinate!

With flu vaccination season upon us, take every patient encounter as an opportunity to check the Florida SHOTS Immunization Status page for any due or overdue vaccines. This immunization status is patient-specific and based on the ACIP recommendations and vaccines that have been entered into the patient record. Use Florida SHOTS to help keep your patients up-to-date with all required and recommended vaccines!

Protect Your Patients from the Flu!

With flu season in full swing, take every opportunity to vaccinate against the flu with Florida SHOTS Reminder/Recall to be proactive and protect your patients. For step-by-step instructions for generating a list of pediatric/adolescent patients who have not received a flu vaccine in your office, check out our guide HERE. Also available in Spanish.

Overdue Status for Flu Vaccine

With the latest registry release, we have received many inquiries regarding patients showing up as “overdue” for the influenza vaccine. Each flu season starts on July 1st of the current year and ends on June 30th of the following year. We understand that 2018-2019 flu vaccines may not be available for a few more weeks, but want to reinforce the importance of getting patients vaccinated at every opportunity.