If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During our monthly webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history. Click below to register for the webinar!
Accurately maintaining your VFC inventory is vital to your participation in the program. During our live webinars this month, we will demonstrate how to generate the “Aging Vaccine Report” to identify vaccines that have expired or will be expiring, and reporting wasted and returned vaccines (including expired flu doses). We will also discuss the most common errors that can cause discrepancies with the “Shots Recorded” totals. Click below to register!
Tuesday, June 11, 12:30pm* Spanish
During this webinar, we will review and demonstrate how to generate several useful reports within Florida SHOTS. These include Reminder/Recall for increasing vaccine coverage among your patients, the Patient Status Report that lists all patients who have your organization as their Current Immunization Provider (CIP), and the Vaccine Utilization Report, which shows vaccines administered within a specified date range.
Click below to register!
Wednesday, February 13, 12:30pm* SPANISH
If your office participates in data upload from your EHR, it’s important to frequently monitor your data to ensure that the vaccine records are uploading properly into Florida SHOTS. Don’t know where to begin to check for errors and warnings? We’re here to help!
A personalized analysis can be completed and includes:
- Full review of your data in the registry using the Data Quality Tool
- Review of immunization codes within your software
- Review of all rejections, warnings, and accepted data
- Patient chart audit to look for discrepancies in documentation between the patient’s chart, EHR, and data reported to Florida SHOTS
If you would like a thorough data quality analysis, contact our data quality specialist, Gretchen, at (786) 271-6453, or [email protected]
During this month’s live webinar sessions, we will demonstrate how to create, view and print several helpful reports in Florida SHOTS. These include the Vaccine Utilization Report that provides vaccine usage for a specified time period, Religious Exemptions to view patients with religious exemptions, and the Patient Status that lists the patients for which your organization is the Current Immunization Provider (CIP).
Click HERE to view the schedule and register!
If you notice any discrepancies in your “Shots Recorded” and “Doses Administered” when placing your Vaccines for Children order, generate the Vaccine Utilization Report to help resolve the issue. The report will provide your organization’s vaccine usage details that have been entered, either manually or uploaded from your EHR, for a specified time period. As a best practice, you can generate this report on a weekly basis to ensure all the vaccines are being properly documented in Florida SHOTS and stay on top of managing your inventory.
The Data Quality Report is a tool available in Florida SHOTS to help data upload participants monitor and track uploads to prevent errors and rejections. Users with access to the “System Transaction” menu will see the “Upload Data Quality Report.” This report will allow users to review data quality and will help practices quickly identify any problems and make the necessary corrections.
You can download the guide HERE to take you step-by-step through how to generate the report.
We are offering live training sessions throughout the month of April covering several useful reports available within Florida SHOTS. These include the Vaccine Utilization Report, which shows vaccines administered within a specified date range, the Patient Status Report, which lists all patients who have your organization as the Current Immunization Provider (CIP), and Reminder/Recall for increasing vaccine coverage among your patients. Sign up today!
Click HERE to view the schedule and register!
The new Vaccine Utilization Report Guide is now available, and will show you step-by-step instructions to generate this report in Florida SHOTS. The report will provide your organization’s vaccine usage information that has been entered either manually or uploaded from your EHR in Florida SHOTS for a specified time period.
This report may assist Vaccines for Children (VFC) providers that are having discrepancies with the “Shots Recorded” and “Doses Administered” totals when placing their VFC vaccine orders.
If your office participates in data upload from your EHR, it’s important to ensure that the vaccine records are uploading properly into Florida SHOTS by checking for errors. Each month, our post-implementation specialist provides a live webinar training to walk participants through step-by-step instruction on how to run your own upload log reports to review your transaction history and identify any errors. Click HERE to register!