November 2025

Florida SHOTS Newsletter: November 2025

Florida SHOTS Data Quality Keep Your Data Complete, Current, and Correct Did you know that uploading incorrect or outdated CVX, MVX and VIS codes from your electronic health records (EHR) can result in vaccines getting rejected and not transferring to patient records? Especially during flu season, with new vaccine types and codes, make sure to check your EHR Immunization Table and update your codes! See here for important links: CVX code table: Immunization codes sent by your EHR to FLSHOTS. MVX code table: Vaccine manufacturers table. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. We also have staff who can help you check your data uploads for errors and warnings! We offer monthly Data Quality trainings. Sign up here today! We also offer personalized data analysis including: Full review of your data in the system using the Data Quality Tool Review of immunization codes within your software Review of all rejections, warnings, and accepted data If you would like a thorough data quality analysis, contact our data quality specialist, Jennifer Hagans at (904) 210-8824 or Jennifer.Hagans@FLhealth.gov. Learn More! We also update our own Vaccine Table regularly to ensure you have the correct codes and vaccine information! See all Resources The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? New users who do not log in within three days of their account being created will be automatically inactivated. Additionally, existing users who don’t login during a 30-day period and those who are not confirmed at the end of the Organization’s User Confirmation period will also be automatically inactivated. The Local Organization Administrator will need to activate the account to continue with access. Tech Tips "As a Local Organization Administrator (LOA), what do I need to do if an employee and Florida SHOTS user leaves our practice?" LOAs are responsible for maintaining an accurate and current Personnel List, including adding new users and unlocking passwords. They’re also responsible for making sure that only authorized users have access to Florida SHOTS—including removing personnel who leave the practice. This can be done by opening personnel records and entering an “end date” to remove former employee access to the registry through your organization. To learn more about these responsibilities see our LOA guide.