Check out our newest step-by-step guide that will provide instructions for county health departments (CHD) to document vaccine education encounters with parents/guardians requesting Religious Exemption Form DH681 within Florida SHOTS, as indicated on the DOH Immunization Section guidelines. Available HERE and in Spanish.
Local Organization Administrators can unlock patient records that have been locked by a user within their organization. To do so, click on “Clear Patient Token” under “Patients” in the sidebar menu. Enter the patient’s Florida SHOTS record ID and click on “Retrieve Patient Info” and click on “Force Token Release” to complete and clear the lock. For more information, check out our updated “Quick Tips for Full Access Accounts” guide HERE.
We understand duplicate records can take time, effort, and resources to correct. When entering data into the registry or your EHR, more detail is always better—including a patient’s possible twin status, the names and birthdates of the mother/father/guardian(s), as well as any available social security numbers. If you come across duplicate records, please call our help desk at 877- 888-SHOT (7468), and our staff will be happy to help you merge them.
The Local Organization Administrator (LOA) is the individual(s) designated by the Florida SHOTS applicant to manage system access for other users within the organization. They are responsible for managing access to Florida SHOTS when users’ employment begins, is
terminated, or if access rights need to change. Remember that all users are required to maintain patient confidentiality and the responsible authorized individual is accountable for any and all access to Florida SHOTS.
There are several ways that Florida SHOTS users can prevent duplicate patient records from happening. Always use patients’ full, legal names instead of nicknames, and be sure to enter the most recent addresses and phone numbers into Florida SHOTS (or your EHR) so that patient records are up-to-date.
If you come across duplicate records, please call our help desk at 877- 888-SHOT (7468), and our staff will be happy to help you merge them.
By July 1, 2019, all data upload connections will be moving to real-time web services. Among the many benefits to Florida SHOTS users, patient records will be processed immediately so that 680 forms can be instantly created and printed. As we move through the process, our Florida SHOTS Data Team will be working closely with practices to ensure a smooth transition. See HERE for the list of the Florida SHOTS Certified Software Providers that currently participate in data upload.