Vaccines For Children (VFC)
Florida SHOTS BlogRecent Vaccines For Children (VFC) Posts
Florida SHOTS LIVE Webinar: VFC Tips
At Florida SHOTS, we understand the importance of maintaining an accurate Vaccines for Children (VFC) account and vaccine inventory. In our upcoming live webinar, we have gathered a few important tips to share. These include reviewing account details, updating calibration expiration dates, completing inventory adjustments for expired/wasted vaccines, correcting vaccine details in a patient record, and generating the Shots Recorded Report. Click on the below date (in EST) to register. Thursday, April 10, 12:30pm Tuesday, April 15, 12:30pm * Spanish Wednesday, April 30, 12:00pm
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. Running this report on an ongoing basis can help ensure that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Boletín de febrero 2025
Capacitación Anual VFC 2025 ¡Ahora Disponible! La capacitación anual del personal de proveedores del programa VFC de la Sección de Inmunización requerirá tomar dos de los cursos de capacitación de la serie titulada “You Call the Shots” de los Centros para el Control y la Prevención de Enfermedades (CDC). La persona inscrita en el programa VFC, el coordinador principal de VFC y el coordinador suplente todos necesitan completar ambas capacitaciones individualmente. Se necesita crear una cuenta de CDC TRAIN para completar la evaluación del curso para recibir un certificado. Para acceder la capacitación, vaya a la página web “You Call the Shots” de los CDC haciendo clic en el enlace o escribiendo www.cdc.gov/immunization-training/hcp/you-call-the-shots/ en el buscador de su navegador web preferido. NOTA: El servicio de ayuda de CDC TRAIN está disponible para asistirle ante cualquier problema para acceder a su cuenta y para preguntas relacionada al requisito de la capacitación por favor llame al servicio de ayuda de VFC al 1-877-888-7468, opción 3. Aprende más Acceda a instrucciones paso a paso para la capacitación de Inscripción de VFC 2025 en nuestra guía actualizada aquí en Español e Inglés. Vea todos los Recursos The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure ¿Sabía usted? Cada usuario con acceso a Florida SHOTS debe tener su propia Identificación de Usuario y Contraseña. Compartir cuentas entre el personal es una violación del acuerdo de inscripción y está a sujeto a sanciones que incluyen la eliminación de cuenta y desactivación del Administrador Local de la Organización. Por favor comuníquese con su Administrador Local de la Organización o el servicio de ayuda de Florida SHOTS al 1-877-888-7468. Consejos de Tecnología "Tenemos gemelos que cada uno tenía registros de vacunación en el sistema, pero ahora solo aparece uno de los niños. ¿Qué paso y como se puede prevenir en el futuro?" Ocasionalmente cuando gemelos, trillizos, etc. tienen nombres similares además de tener la misma fecha de nacimiento, dirección e información de los padres, el sistema interpreta como una sola persona y une los registros. Para prevenir esto, siempre que hay un nacimiento múltiple, se debe de registrar el Resultado del Evento del Nacimiento (“Birth Event Order”) y Orden de Nacimiento (“Birth Order”). Esto ayudara a evitar que los registros de los hermanos se unan debido a similitudes en la demografía.
2025 VFC Annual Re-Enrollment Training Guide
The 2025 Vaccines for Children (VFC) Program Annual Training will consist of two of the Centers for Disease Control and Prevention’s (CDC) “You Call the Shots” training courses. The enrollee, primary VFC coordinator, and back-up coordinator must each complete both trainings individually. Access instructions on how to complete HERE. Also available in Spanish.
2024 Holiday VFC Vaccine Shipping and Ordering Schedule
Reminder for Vaccines for Children/Vaccines for Adults (VFC/VFA) providers: Orders generated after December 12 may not ship until January 2, 2025. There will be no deliveries from December 23rd to January 2nd. If you have specific questions, you may contact the VFC Program via email at FloridaVFC@FLHealth.gov or via phone at 1-877-888-7468.
Florida SHOTS Newsletter: November 2024
Vaccines for Children (VFC) Inventory Updates Report Spoiled/Wasted Vaccines In the aftermath of the recent hurricanes, providers may have experienced power outages or other challenges with maintaining your VFC vaccine inventory. All spoiled, wasted, and expired vaccines must be manually removed from your inventory and reported within Florida SHOTS. The vaccines will likely need to be returned using pre-paid labels that will be requested from the system as well. There are a few steps in the process, and it's important to make sure your office completes them all properly. Don't worry, we have several training materials to make this process as easy as possible. Learn More! Check out our short video or training guide for step-by-step instructions to help you with this process. The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? Under the "Customer Service" menu option within the system, you can find out who your Local Organization Administrator (LOA) is! Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2. Tech Tips "Does the "User Confirmation Process" apply to all organizations?" Yes. All organizations will be assigned a 90-day period where its Local Organization Administrator (LOA) must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access. Learn more in our short video or this quick guide.
VFC Inventory Maintenance
VFC vaccines that have spoiled or wasted need to be manually removed from the inventory within Florida SHOTS. Find step-by-step instructions HERE to complete the adjustment, reporting and request shipping label if applicable. Also available in Spanish.
2024 Holiday VFC Vaccine Shipping
Immunization Section updates for Vaccines for Children/Vaccines for Adults (VFC/VFA) providers. November Orders: There will be no deliveries on November 11, 26, 27, 28 and 29. Orders generated after November 19th may not ship until December 2. December Orders: There will be no deliveries from December 23rd to January 2nd. Orders generated after December 12 may not ship until January 2, 2025.
VFC FAQs
We understand that users may have questions about specific Vaccines for Children (VFC) functions within Florida SHOTS. During this webinar, we will review how to add/edit calibration certificates to your vaccine storage units, add VFC function access to user accounts, complete inventory adjustments for spoiled/wasted vaccines, and address inventory discrepancies during the ordering process. Click on the below date (in EST) to register. Thursday, November 7, 12:30pm Tuesday, November 12, 12:30pm * Spanish Wednesday, November 20, 12:00pm
VFC Resources
Vaccines for Children (VFC) participants can access training resources on the Florida SHOTS functions from vaccine inventory maintenance to completing the annual re-enrollment. Whether it’s a guide or video, it will take you step by step on how to complete the function and available in Spanish. Access all of these resources HERE.