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Recent Data Quality Posts

Data Quality, Health Care Providers

Are you more accurate than a dragonfly?

Make sure your data hits the mark. Florida SHOTS is only as useful as the data that's in it. Do your part to keep our database error free; always double check to make sure your manual entries and uploads are complete. Data Quality Training Florida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload. GET FREE TRAINING

Data Quality, Health Care Providers

Adding Records for Multiple Births

Twins? Triplets? Or more? When adding these new records, make sure to mark ‘Birth Event Outcome” and “Birth Order" on the Patient Identification screen. We are seeing a large number of multiple births being erroneously merged and it is very difficult to unmerge these types of records. To prevent problems, remember to enter birth outcome and order when a record is created!

Data Exchange, Data Quality

Boost Florida SHOTS Productivity with Recurring Live Webinars

Our training team offers recurring monthly live webinars to help you get the most out the Florida SHOTS system and our data exchange functionality. The New User and Refresher Overview is for new users or those that may need a refresher on the basics. Data Quality Report helps offices that participate in data exchange to ensure that vaccine records are uploading successfully. View the live webinars schedule and register!

Data Quality, Health Care Providers

Duplicate Patient Records

Duplicate patient records take time, effort, and resources to correct. You can prevent duplicates and ensure the accuracy of your data. Be complete. More detail is always better—including mother, father, guardian names and birthdates, twin status, and social security numbers helps the system find the correct match. Be correct. Always use full, legal names instead of nicknames, and enter compete addresses. Be current. Enter the most recent phone numbers and addresses in Florida SHOTS or in your EHR so that patient records are up-to-date. Florida SHOTS users can contact our help desk at 877-888-SHOT (7468) to merge the patient records. The request must come from a provider (not a patient) to merge. 

Data Exchange, Data Quality

Incomplete uploads become inaccurate data.

Quality records are what make Florida SHOTS an effective resource for immunization management. But accurate data isn't helpful if it never makes it into the system. Regularly monitoring your data uploads and checking for accuracy ensures your records don't go to waste. Learn how to monitor your uploads through Florida SHOTS data quality training.