March 2023
Florida SHOTS BlogPosts in March 2023
LIVE Webinar: Managing Your VFC/COVID-19 Inventory
Accurately maintaining your Vaccines for Children (VFC)/COVID-19 vaccine inventory is vital to your participation in the program. During this live webinar, we will demonstrate how to complete inventory adjustments to report wasted/expired vaccines, and generate the Shots Recorded Report to touch on the most common errors that can cause inventory discrepancies. We will also review the Aging Vaccine Report to identify vaccines that have expired or will be expiring. Click below to register! • Wednesday, March 8, 12:30pm • Thursday, March 16, 12:30pm *Spanish • Thursday, March 30, 12:00pm
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more data upload tips, sign up for the “Data Quality Report” training offered the third Wednesday of every month.
INDIVIDUAL FLORIDA SHOTS ACCOUNTS
Remember that all users must have their own individual login information, and this is not to be shared with anyone. Florida SHOTS contains confidential patient information, and we thank all our users for your commitment to protecting the confidentiality and security of the system! Users can contact their Local Organization Administrator, or the Florida SHOTS help desk at 877-888-7468, option 2 for account assistance.
NEW Local Organization Administrator Guide
Each organization enrolled in Florida SHOTS has at least one user designated as Local Organization Administrator (LOA) to maintain their account. You can access step-by-step instructions on completing the various responsibilities that LOAs need to complete such as adding new users, unlocking user accounts, etc. Access the guide HERE.