Florida Department of Health, Emergency Rule 64DER20-43, Florida Administrative Code,
requires all enrolled COVID-19 vaccine providers to report vaccination data in Florida
SHOTS within 24 hours of administration. The following data elements are required when reporting:

(1) Administered at location: facility name/ID         (12) MVX (manufacturer)      
(2) Administered at location: type                           (13) Recipient address      
(3) Administration address (including county)        (14) Recipient date of birth      
(4) Administration date                                           (15) Recipient name      
(5) CVX (Product)                                                   (16) Recipient sex      
(6) Dose number                                                    (17) Sending organization      
(7) IIS recipient ID                                                  (18) Vaccine administering provider suffix      
(8) Recipient race                                                   (19) Vaccine administering site (on the body)      
(9) Recipient ethnicity                                             (20) Vaccine expiration date      
(10) IIS vaccination event ID                                  (21) Vaccine route of administration      
(11) Lot number: unit of use and/or unit of sale      (22) Vaccination series complete   

Access a step-by-step guide on how to enter HERE.  Please contact the Florida
SHOTS Help Desk via email at [email protected] or telephone at 877-888-7468, Option 2 
if you have any questions regarding COVID-19 vaccine reporting.

Maintaining an accurate Vaccines for Children (VFC)/COVID-19 inventory is critical. During this live webinar, we will review how to complete inventory adjustments to report and return wasted/expired vaccines. We will also demonstrate how to generate the "Aging Vaccine Report" to identify vaccines that have expired or will be expiring soon and the "Shots Recorded Report" that provides a list of all the vaccines recorded by the VFC PIN and vaccination effort for the specified date range.

Click below to register!

Thursday, June 3, 12:30pm

Wednesday, June 9, 12:30pm* Spanish

Wednesday, June 16, 12:00pm

Take every opportunity to vaccinate every eligible person:

• Over a hundred million people are fully vaccinated in the Unites States and many more have received at least one COVID-19 vaccination.
• Our goal is to increase vaccine confidence and for everyone who wants to be vaccinated to have every opportunity to be fully vaccinated once they become eligible.
• CDC and our partners are doing everything possible to minimize the amount of vaccine that goes unused.
• Vaccine wastage may increase as the vaccine rollout continues because:
  • More providers, including smaller provider sites, are now receiving vaccines.
  • Consider establishing and promoting standing vaccination days or half-days to increase likelihood of larger numbers of people presenting for vaccination on the same day.
  • Vaccinate family members or friends who accompany patients to medical visits even if they are not established patients at the vaccinating practice.
• To ensure providers do not miss an opportunity to vaccinate every eligible person, CDC recommends:
  • Providers follow clinical best practice for vaccination as well as best practices when managing inventory to maximize vaccination and minimize dose wastage.
  • Providers should not miss any opportunities to vaccinate every eligible person who presents at a vaccination site, even if it means puncturing a multi-dose vial to administer vaccine without having enough people available to receive each dose.
  • Consider establishing and promoting standing vaccination days or half-days to increase likelihood of larger numbers of people presenting for vaccination on the same day.
  • Vaccinate family members or friends who accompany patients to medical visits even if they are not established patients at the vaccinating practice.
  • Continue outreach to employers or other community partners that have a large membership or network to arrange vaccination events.
  • Vaccine providers should attempt to contact additional persons (i.e., from a wait list or through personal contacts of persons being vaccinated) to use as many vaccine doses as possible.

While we want to continue to follow best practices to use every dose possible, we do not want that to be at the expense of missing an opportunity to vaccinate every eligible person.

If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During this live webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history.

Click below to register!

Wednesday, June 16, 2:00pm

Thursday, June 24, 12:30pm

COVID-19 Vaccine Program participants can place their COVID-19 vaccine orders using Florida SHOTS. Please keep in mind the following information:

• COVID-19 vaccine is shipped in multi-dose vials containing 6 doses (Pfizer- BioNTech), 5 doses    

   (Janssen), 10 and 14 doses (Moderna).

• Please ensure that sufficient storage space exists to properly store and handle vaccine:  

   ultracold (Pfizer), conventional frozen (Moderna) or refrigerated (Janssen). Vaccines are

   shipped in the following minimum quantities: Pfizer 450 and 1170 doses; Moderna 100 and

   140 doses; Janssen 100 doses.

• The Pfizer 450 pack will not include the dry ice recharge shipped separately but will still be

    provided for the 1170 pack.

• When ordering the Pfizer 450 pack, providers will need to indicate on the order page which

   type of ancillary kit they need. One choice will be a pediatric kit which will only contain 1-inch

   administration needles. The second choice will be an adult kit which contains a mixture of 1

   inch and 1 ½ inch administration needles.

• Providers should only order what they need as orders can be placed more than once in any

   given month. Providers should be mindful of vaccine expiration dates when maintaining an

   accurate COVID-19 vaccine inventory.

• Boost doses are no longer automatically ordered for providers. Providers will need to place

   these boost dose orders in Florida SHOTS.

Access our step-by-step guide on how to place the COVID-19 vaccine order HERE.