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Recent Data Quality Posts

Data Exchange, Data Quality

Don’t Forget to Check Your Codes!

Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more, visit our live training page and sign up for the “Data Quality Report” training offered every month.

Data Quality, Reports

Let Florida SHOTS help you reconcile VFC Inventory

Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies.  Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.

Data Exchange, Data Quality

Florida SHOTS: Accuracy Counts!

Find your way back to quality data If your office participates in data exchange through your electronic health records (EHR), it’s important to regularly monitor and ensure that your data is delivered as timely and accurately as possible. Don’t know where to begin to check for errors and warnings? We’re here to help! Join our monthly Data Quality Webinars for step-by-step training to verify that your vaccine records are uploading properly into Florida SHOTS. Data Quality Training Florida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload.

Data Quality, Health Care Providers

Guide to Assist in Managing VFC/VFC Vaccine Inventory

Vaccines for Children (VFC) and Vaccines for Adults Program participants can find instructions on how to maintain their vaccine inventory.  It includes how to receive pending receipts, complete inventory adjustment, request shipping label etc.  Download the PDF in English or download the PDF in Spanish.

COVID-19, Data Quality

Bivalent mRNA COVID-19 Vaccines Are No Longer Authorized

The bivalent Moderna and Pfizer-BioNTech COVID-19 vaccines are no longer authorized for use in the United States. To minimize the risk of vaccine administration errors, providers should: Remove all bivalent mRNA COVID-19 vaccines from storage units immediately, even if they are not expired. Once all inventory is fully accounted for, adjust bivalent mRNA COVID-19 vaccines from the available vaccine inventory in Florida SHOTS as wastage. Follow the instructions on how to complete adjustments. The instructions are also available in Spanish. Dispose of all bivalent mRNA COVID-19 vaccine vials in accordance with current regulations.

Data Exchange, Data Quality

There's always time for accurate data

Tools like the Data Quality Report and our regularly-updated Vaccine Information Table help you prevent common errors in your data uploads — keeping Florida SHOTS accurate for all. We're also here to help ensure your organization's locations are set up correctly. Contact Jennifer Hagans with any questions or for help adding and updating sites in the system. Data Quality Training Florida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload. GET FREE TRAINING

Data Exchange, Data Quality

Don’t Forget to Check Your Codes!

Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more data upload tips, sign up for the “Data Quality Report” training offered the third Wednesday of every month.

Data Exchange, Data Quality

Keep Your Data on the Right Track

Using incorrect or outdated CVX codes in your immunization records can lead to rejected uploads. Reference the Vaccine Information Table to make sure your codes are current, including all COVID-19 vaccines. You can find the table posted with the Florida SHOTS training guides Bookmark or download the table today! Data Quality Training Florida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload. GET FREE TRAINING 

Data Quality, Health Care Providers

Monthly Live Webinars

Florida SHOTS offers “New User and Refresher Overview” and “Data Quality Reports” live webinars each month.  Whether you need a basic overview to start using the registry or need to ensure your data is successfully uploading to Florida SHOTS, these webinars will provide step-by-step instructions on how to successfully complete the functions. Click on a date to register! (EST)   New User and Refresher Overview: Tuesday, January 24, 12:00pm   Data Quality Reports: Wednesday, January 18, 2:00pm Thursday January 26, 12:30pm

Data Exchange, Data Quality

Florida SHOTS: Accuracy Counts

Double check your data before liftoff Florida SHOTS is only as useful as the data that's in it. Do your part to keep our database error free; always double check to make sure your manual entries and uploads are complete. Data Quality Training Florida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload.