Julio 2024
Florida SHOTS BlogPublicaciones en Julio 2024
Florida SHOTS User Confirmation
Starting in June, every enrolled organization will be required to confirm users in Florida SHOTS. Local Org Administrators (LOAs) must participate in this process to ensure personnel records are maintained and only authorized users have access to Florida SHOTS.Organizations will be assigned a 90-day period where its LOA must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access.Questions? We've got you covered! See step-by-step instructions in our short video or this quick guide.
Importance of Maintaining Your Organization’s Personnel List
Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. Local Organization Administrators (LOA) need to routinely review the Personnel List to ensure only those users that need access remain active. Any user that is no longer with the organization must have their access terminated upon separation. Users who are no longer part of the organization and are not terminated are still able to access protected information and are able to add or edit information in Florida SHOTS.In addition, in an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period. LOAs will have a 90-day period to confirm all the users that need to continue with access.You can find step-by-step instructions on maintaining your Personnel List and complete the user confirmation HERE. Also available in Spanish.
Creating DH680 Forms in Florida SHOTS
Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying the DH680 within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush! Access the Spanish guide HERE.
2024-2025 Flu Pre-Booking
The flu pre-book opened in FL SHOTS on July 1, 2024. Only the enrollee, primary VFC coordinator or back-up VFC coordinator can enter the pre-book information into FL SHOTS. We recommend you review your administration data from the current flu season to determine the number of doses to pre-book for 2024-2025. Find step-by-step instructions on how to pre-book. Also available in Spanish.
August 2024 Newsletter
Florida SHOTS User ConfirmationKeeping the System Safe and SecureHere at Florida SHOTS, we are always keeping up with the latest cybersecurity standards. Starting in June, every enrolled organization is required to confirm users in Florida SHOTS. Local Org Administrators (LOAs) must participate in this process to ensure personnel records are maintained and only authorized users have access to Florida SHOTS.Organizations will be assigned a 90-day period where its LOA must confirm current users in their assigned service sites who need access to Florida SHOTS. At the end of this period, any users not confirmed will no longer have access.Learn MoreSee step-by-step instructions for this User Confirmation process in our short video or this quick guide.See all ResourcesThe Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida.Protected & SecureDid You Know?Under the "Customer Service" menu option within the system, you can find out who your Local Organization Administrator (LOA) is! Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account.The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.Tech Tips"Over the summer, we have had several staff members get locked out of the system. Who can help us?"LOAs are responsible for maintaining an accurate and current Personnel List, including adding new users and unlocking passwords. You can find all this and more responsibilities in our Quick Tips for Local Organization Administrators guide.