Florida SHOTS Blog

Florida SHOTS Blog

  • Jul

    Florida SHOTS has been updated to allow providers to go into their inventory and adjust the expiration dates to the correct one for their COVID-19 vaccines. The easy-to-follow steps on how to complete the adjustment can be accessed HERE.

    You can now also complete inventory adjustments for expired COVID-19 vaccines that are in your inventory with the 12/31/2069 expiration date.  Access instructions HERE and in Spanish HERE.

    Tags: training Guide Inventory
  • Jul

    All flu vaccines will have expired on June 30, 2021. The flu vaccines cannot be adjusted as Expired until after their expiration date. Be sure to adjust all used and expired flu vaccines from your inventory in Florida SHOTS for the number of doses expired and for the number of doses administered.

    Perform an inventory adjustment by decreasing the number of doses expired and select "Expired” from the drop-down menu.  Perform the same steps for the doses administered and select "Doses Administered” from the drop-down menu.  After making these adjustments, go to Transaction History, pick flu for the Vaccine Category, and then click "Retrieve Matching Inv Records.” All flu inventory should be zeroed out. 

    Once all adjustments are made, click on "Report Returns/Waste.” At the end of each row pertaining to the flu adjustments, place a checkmark in the box before clicking the Submit button. This will redirect you to the Shipping Labels page where you will then click on the "Request Labels button.” On this page, you will need to verify the email address shown is valid. Now choose from the drop-down menu next to Nbr of Boxes, the number of return shipping labels you require. VFC does not provide the box(s). You will then click the "Complete” box before clicking the "Submit” button.

    After the return shipping label request has been made and exported, an email will be sent from UPS Quantum View [mailto:[email protected]] within 3 business days containing the shipping label for you to print out and attach to the box. You will then drop the box off at a UPS location or have the UPS delivery person take the box with them when making a delivery to your office. DO NOT request a UPS pick-up. You will be charged and not reimbursed.

    See our English and Spanish  guides with instructions for managing your VFC inventory.

    Questions? Contact the VFC Program via email at [email protected] or via phone at 1-877-888-7468 Option 1.

    Tags: training flu updates
  • Jul

    Florida SHOTS has several tools available that can help you prepare for the back-to-school rush! During this webinar we will demonstrate how to search for patients, review immunization status, entering current vaccines, electronically certify DH 680 forms and create parent PIN numbers.


    Click below to register!

    Wednesday, July 14, 12:30pm* Spanish

    Wednesday, July 28, 12:00pm

    Tags: training webinar 680s
  • Jun

    COVID-19 Vaccine Program participants can place their COVID-19 vaccine orders using Florida SHOTS. Please keep in mind the following information:

    • COVID-19 vaccine is shipped in multi-dose vials containing 6 doses (Pfizer- BioNTech), 5 doses    

       (Janssen), 10 and 14 doses (Moderna).

    • Please ensure that sufficient storage space exists to properly store and handle vaccine:  

       ultracold (Pfizer), conventional frozen (Moderna) or refrigerated (Janssen). Vaccines are

       shipped in the following minimum quantities: Pfizer 450 and 1170 doses; Moderna 100 and

       140 doses; Janssen 100 doses.

    • The Pfizer 450 pack will not include the dry ice recharge shipped separately but will still be

        provided for the 1170 pack.

    • When ordering the Pfizer 450 pack, providers will need to indicate on the order page which

       type of ancillary kit they need. One choice will be a pediatric kit which will only contain 1-inch

       administration needles. The second choice will be an adult kit which contains a mixture of 1

       inch and 1 ½ inch administration needles.

    • Providers should only order what they need as orders can be placed more than once in any

       given month. Providers should be mindful of vaccine expiration dates when maintaining an

       accurate COVID-19 vaccine inventory.

    • Boost doses are no longer automatically ordered for providers. Providers will need to place

       these boost dose orders in Florida SHOTS.

    Access our step-by-step guide on how to place the COVID-19 vaccine order HERE.

    Tags: training Covid-19 Guide
  • Jun

    If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During this live webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history.


    Click below to register!

    Wednesday, June 16, 2:00pm

    Thursday, June 24, 12:30pm

    Tags: webinar data quality training
  • Jun

    Take every opportunity to vaccinate every eligible person:

    • Over a hundred million people are fully vaccinated in the Unites States and many more have received at least one COVID-19 vaccination.
    • Our goal is to increase vaccine confidence and for everyone who wants to be vaccinated to have every opportunity to be fully vaccinated once they become eligible.
    • CDC and our partners are doing everything possible to minimize the amount of vaccine that goes unused.
    • Vaccine wastage may increase as the vaccine rollout continues because:
      • More providers, including smaller provider sites, are now receiving vaccines.
      • Consider establishing and promoting standing vaccination days or half-days to increase likelihood of larger numbers of people presenting for vaccination on the same day.
      • Vaccinate family members or friends who accompany patients to medical visits even if they are not established patients at the vaccinating practice.
    • To ensure providers do not miss an opportunity to vaccinate every eligible person, CDC recommends:
      • Providers follow clinical best practice for vaccination as well as best practices when managing inventory to maximize vaccination and minimize dose wastage.
      • Providers should not miss any opportunities to vaccinate every eligible person who presents at a vaccination site, even if it means puncturing a multi-dose vial to administer vaccine without having enough people available to receive each dose.
      • Consider establishing and promoting standing vaccination days or half-days to increase likelihood of larger numbers of people presenting for vaccination on the same day.
      • Vaccinate family members or friends who accompany patients to medical visits even if they are not established patients at the vaccinating practice.
      • Continue outreach to employers or other community partners that have a large membership or network to arrange vaccination events.
      • Vaccine providers should attempt to contact additional persons (i.e., from a wait list or through personal contacts of persons being vaccinated) to use as many vaccine doses as possible.

    While we want to continue to follow best practices to use every dose possible, we do not want that to be at the expense of missing an opportunity to vaccinate every eligible person.

    Tags: Missed Opportunity Covid-19