For providers using the spreadsheet functionality to upload COVID-19 vaccine data, make sure to download a new COVID-19 spreadsheet template from Florida SHOTS every day, as changes may occur routinely. Only the last update of the spreadsheet will upload successfully and older versions will no longer be accepted. Additionally, as noted in early February, make sure to see Instructions and updated Ethnicity tab.
Florida SHOTS Blog
Florida SHOTS Blog
Florida SHOTS is working to determine and identify underserved areas for COVID-19 vaccination across the state. One of the ways we can do this is by healthcare providers recording patient demographics and including ethnicity. To assist in this important effort, it is now required to record ethnicity by indicating "HISPANIC OR HAITIAN ORIGIN" as Yes; Enter "NOT HISPANIC OR HAITIAN ORIGIN" as No; Enter "UNKNOWN" as U.
Since many patients are returning for their 2nd COVID-19 vaccine dose, this is an opportunity to record that data and upload it into Florida SHOTS and we will update the demographics for patients who were missing it previously.
Healthcare providers can now access a COVID-19 Vaccine Report in Florida SHOTS. The report will provide a list of all your patients who have received the COVID -19 vaccines within the specified time frame and includes series status and next due date (if applicable). Access our step-by-step instructions on how to generate the report HERE.
Florida SHOTS LIVE Webinar: Reports Overview
During this webinar we will review how to generate several useful reports within Florida SHOTS. These include the Shots Recorded Report that shows vaccinations recorded corresponding to the specified VFC PIN, the Vaccine Utilization Report which shows vaccines administered within a specified date range, and the new COVID-19 Vaccine Report that provides a list of all your patients who have received the COVID-19 vaccine and includes the next due date (if applicable).
Click below to register!
Wednesday, February 10, 12:30pm*Spanish
The 2021 Vaccines for Children/Adults (VFC/VFA) Program Annual Provider Staff Training will consist of two of the Centers for Disease Control and Prevention’s (CDC) “You Call the Shots” interactive, web-based training courses. The enrollee, primary VFC coordinator, and back-up coordinator must each complete both trainings individually. Access instructions on how to complete HERE.
If your office participates in data upload from your EHR, it’s important to frequently monitor your data to ensure that the vaccine records are uploading properly into Florida SHOTS. Don’t know where to begin to check for errors and warnings? We’re here to help!
A personalized analysis can be completed and includes:
- Full review of your data in the registry using the Data Quality Tool
- Review of immunization codes within your software
- Review of all rejections, warnings, and accepted data
- Patient chart review to look for discrepancies in documentation between the patient’s chart, EHR, and data reported to Florida SHOTS
If you would like a thorough data quality analysis, contact our data quality specialist, Gretchen, at (786) 271-6453, or [email protected].