Blog de Florida SHOTS
Blog en inglés para compartir las últimas noticias, capacitaciones, consejos y guías.
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NEW Local Organization Administrator Guide
Each organization enrolled in Florida SHOTS has at least one user designated as Local Organization Administrator (LOA) to maintain their account. You can access step-by-step instructions on completing the various responsibilities that LOAs need to complete such as adding new users, unlocking user accounts, etc. Access the guide HERE.
INDIVIDUAL FLORIDA SHOTS ACCOUNTS
Remember that all users must have their own individual login information, and this is not to be shared with anyone. Florida SHOTS contains confidential patient information, and we thank all our users for your commitment to protecting the confidentiality and security of the system! Users can contact their Local Organization Administrator, or the Florida SHOTS help desk at 877-888-7468, option 2 for account assistance.
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more data upload tips, sign up for the “Data Quality Report” training offered the third Wednesday of every month.
LIVE Webinar: Managing Your VFC/COVID-19 Inventory
Accurately maintaining your Vaccines for Children (VFC)/COVID-19 vaccine inventory is vital to your participation in the program. During this live webinar, we will demonstrate how to complete inventory adjustments to report wasted/expired vaccines, and generate the Shots Recorded Report to touch on the most common errors that can cause inventory discrepancies. We will also review the Aging Vaccine Report to identify vaccines that have expired or will be expiring. Click below to register! • Wednesday, March 8, 12:30pm • Thursday, March 16, 12:30pm *Spanish • Thursday, March 30, 12:00pm
“SHOTS Tracker” Now Available!
Check out the current issue of our online newsletter, “SHOTS Tracker.” Available to download in English or Spanish.
VFC/VFA/COVID-19 Annual Re-enrollment UPDATE
Enrolled providers with the Vaccines for Children (VFC), Vaccines for Adults (VFA) and/or COVID-19 Vaccines Program now need to login to Florida SHOTS to submit the re-enrollment. In the past, the primary or secondary contacts could login and the enrolled provider would simply enter their password to submit it. Access our step-by-step guide on how to complete the VFC re-enrollment.
Florida SHOTS LIVE Webinar: Reports Overview
During this webinar we will review how to generate several useful reports within Florida SHOTS. These include the Reminder/Recall tool for increasing vaccine coverage among your patients, the Patient Status Report that lists all patients who have your organization as the Current Immunization Provider (CIP), the Vaccine Utilization Report which shows vaccines administered within a specified date range, and the Shots Recorded Report that generates an Excel file of vaccinations recorded corresponding to the specified VFC PIN. Click below to register! (EST) Tuesday, February 7, 12:30pm* Spanish Wednesday, February 15, 12:00pm
Keep Your Data on the Right Track
Using incorrect or outdated CVX codes in your immunization records can lead to rejected uploads. Reference the Vaccine Information Table to make sure your codes are current, including all COVID-19 vaccines. You can find the table posted with the Florida SHOTS training guides Bookmark or download the table today! Data Quality Training Florida SHOTS provider training is free, online, and self-paced. Participate in live trainings, watch recorded webinars, or consult training guides to learn how to properly monitor data upload. GET FREE TRAINING