Private Provider Training Guides

General Florida SHOTS Resources

• Quick Tips Guide for Full-Access Accounts: Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access users.
• Quick Tips for Local Organization Administrator: Provides instructions for Local Organization Administrators on completing several important responsibilities to manage organization account. 
• Quick Tips for View-Only Accounts: For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s. Also includes adding and inactivating personnel for administrators.
• Vaccine Information Table: A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.
• Current VIS Dates: The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.
• Editing Vaccine Records: Shows how to make changes to manually-entered or uploaded vaccine records.
• Adding Observations and Adverse Events: Provides steps for documenting varicella (chickenpox) contraindications and other risk observations along with adverse events.
• DH680 Form: Reviews which medical personnel are authorized to create and certify the Form DH 680.                                                                                                   DH680 Changes FAQs
• Download Tips: For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.
• Meningococcal (MCV) Outbreak Response: Provides information for the MCV outbreak response effort that allows you to record vaccinations, sensitive information, and high-risk conditions on a patient’s record.
• Recording Hepatitis A for Outbreak Response: This guide will assist users recording vaccine information, on behalf of other providers, in accordance with the hepatitis A outbreak response effort.
• 2D Barcode Scanning: Provides detailed instructions for utilizing the 2D barcode scanning feature within Florida SHOTS, to help make data entry easier. 

Tools in Florida SHOTS

• Creating DH680 Form and Parent PIN: Reviews how to create and electronically-certify the Form DH 680 which is required for school and daycare entry and shows how to create a parent PIN for retrieving the form from a personal computer.
• Reminder/Recall Guide: Provides instructions for running reminder/recall reports for patients who are, have been, or will become due for various vaccinations.
• Assessing Immunization Coverage Levels: Step-by-step instructions for running immunization coverage reports.
• Vaccine Utilization Report: Shows vaccine usage that has been entered or uploaded from your EHR during a specified time period. This report can be especially helpful for providers who participate in the Vaccine for Children (VFC) Program to reconcile their VFC inventory.
• Upload Log Report: Displays upload errors and warnings, and helps providers see whether or not vaccines are uploading accurately to the system.
• Data Quality Report: The easy-to-use report allows users to select a date range and generate a spreadsheet with all the errors and warnings from that period.
• Vaccination Schedule Selection: Step-by-step instructions on granting a user access to the schedule selection and changing a patient's vaccine schedule.

Resources for COVID-19 Vaccines

• COVID-19 Vaccine Order: Step-by-step instructions on how to complete your site’s COVID-19 vaccine order.
• Adding COVID-19 Vaccines: Provides instructions on how to document a COVID-19 vaccine into a patient record, including uploading the spreadsheet template. 
• Adjusting Wasted COVID-19: Provides instructions on how to complete adjustment to decrease your vaccine inventory.
• Adjusting Moderna COVID-19: Provides instructions on how to complete inventory adjustment to increase vaccine inventory for Moderna vials that resulted with more doses of the allotted amount.
• Adjusting COVID-19 Vaccine Expiration Date: Provides easy to follow instructions on how to update the expiration date for COVID-19 vaccine.
• Transferring COVID-19 Vaccine Inventory: Step-by-step instructions on how to transfer your site’s inventory to another site.
• COVID-19 Vaccine Report: Provides an Excel file of all your patients who have received the Covid-19 vaccine within the specified time frame.
• COVID-19 Recall Report: Step-by-step instructions to generate an Excel file of your patients who are due or overdue for dose two of the COVID-19 vaccine.
• COVID-19 Patient Status Report: Provides easy to follow instructions on how to generate a file listing of all patients for which your organization is the Current Immunization Provider (CIP) along with their COVID-19 vaccinations details, their current status (active, inactive, etc.), and patient demographics. 
• 2023 COVID-19 Annual Provider Staff Training: Provides detailed steps for completing the Centers for Disease Control and Prevention's (CDC) “You Call the Shots” training course as part of the annual re-enrollment process.

VFC Resources

• Accepting Pending Receipts: Provides steps on how to confirm you have received vaccine shipment and add them in your inventory.
• How to Determine Your VFC Ordering Cycle: Resource for finding out the VFC ordering time period for your PIN.
• VFC Vaccine Ordering: Provides detailed steps for entering inventory and completing your site’s scheduled Order Request.
• VFC Flu Order Request: Covers pre-booking and ordering seasonal flu vaccines.
• Adding VFC Vaccines: This guide reviews how to properly document a VFC vaccine into a patient record.
• Managing VFC Inventory for Your Site: Overview of functions in Florida SHOTS for managing inventory for your site including accepting receipts, adjusting, returning, and transferring vaccines.
• Order Inventory Worksheet: Step-by-step instructions on how to create a worksheet to take a physical count of vaccine on hand and to record doses administered necessary for creating an order request.
• Shots Recorded Report: Provides an Excel file of vaccinations recorded corresponding to the VFC PIN, vaccination effort, date range and vaccines.
• VFC Temperature Logs Quick Tips: Reviews adding VFC vaccine storage units, calibration certificates and calibration log, uploading temperature logs, and viewing excursion incidents.
• Setting Up and Using the Log Tag TRED 30-7: Provides steps for downloading software, setting up, and using a LogTag thermometer with Florida SHOTS.
• VFC Annual Enrollment: Provides steps for completing annual re-enrollment into the Vaccine for Children (VFC) Program within Florida SHOTS.
• 2023 VFC Annual Provider Staff Training Instructions: Provides detailed steps for completing the Centers for Disease Control and Prevention's (CDC) “You Call the Shots” interactive Web-based training courses.
• Quick Tips for Clinics: Provides instructions on utilizing the clinics feature that assists providers in
  accounting for vaccines administered at a different location
• Private Providers’ FAQs—VFC Temperature Monitoring
• Private Providers' FAQs - VFC Inventory: Shots Recorded 
• Private Providers' FAQs - VFC Wasted and Returned Vaccines
• 2022-2023 Flu Vaccines Shipping Update