Training Guides

Training Guides

Save time and download one of our quick tips training guides—abbreviated Florida SHOTS users manuals. Begin by selecting the appropriate office type: private provider or county health department. Guides are available in English and Spanish.

Private Provider Training Guides

General Florida SHOTS Resources

  • Quick Tips Guide for Full-Access Accounts: Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access users and administrators.
  • Quick Tips for View-Only Accounts: For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s.
  • List of Vaccine Types: A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.
  • Current VIS Dates: The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.
  • Editing Vaccine Records: Shows how to make changes to manually-entered or uploaded vaccine records.
  • Adding Observations: Provides steps for documenting varicella (chickenpox) contraindications and other risk observations.
  • DH680 Form: Reviews which medical personnel are authorized to create and certify the Form DH 680.                                                                                                   DH680 Changes FAQs
  • Download Tips: For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.
  • Private Providers' FAQs: Topics include logging in, patient records and data upload
  • Recording Hepatitis A for Outbreak Response: This guide will assist users recording vaccine information, on behalf of other providers, in accordance with the hepatitis A outbreak response effort.

Tools in Florida SHOTS

  • Creating DH680 Form and Parent PIN: Reviews how to create and electronically-certify the Form DH 680 which is required for school and daycare entry and shows how to create a parent PIN for retrieving the form from a personal computer.
  • Reminder/Recall Guide: Provides instructions for running reminder/recall reports for patients who are, have been, or will become due for various vaccinations.  We also have a guide specifically for MMR vaccine HERE.
  • Assessing Immunization Coverage Levels: Step-by-step instructions for running immunization coverage reports in Florida SHOTS and conform to AFIX standards.
  • Vaccine Utilization Report: Shows vaccine usage that has been entered or uploaded from your EHR during a specified time period. This report can be especially helpful for providers who participate in the Vaccine for Children (VFC) Program to reconcile their VFC inventory.
  • Upload Log Report: Displays upload errors and warnings, and helps providers see whether or not vaccines are uploading accurately to the system.
  • Data Quality Report: The easy-to-use report allows users to select a date range and generate a spreadsheet with all the errors and warnings from that period.
  • Vaccination Schedule Selection: Step-by-step instructions on granting a user access to the schedule selection and changing a patient's vaccine schedule.

VFC Resources

County Health Department Training Guides

General Florida SHOTS Resources

  • Quick Tips for Full-Access Accounts: Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access CHD users and administrators.
  • Quick Tips for View-Only Accounts: For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s.
  • Adding Shots with CPT Codes: This is a guide to help County Health Department users with adding vaccines using Current Procedural Terminology (CPT) codes.
  • List of Vaccine Types: A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.
  • Current VIS Dates: The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.
  • Editing Vaccine Records: Shows how to make changes to manually-entered or uploaded vaccine records.
  • Adding Observations: Provides steps for documenting varicella (chickenpox) contraindications and other risk observations. 
  • Inactive Status Guide: This guide will assist with the management of patient records to ensure your CHD’s assessment reports accurately reflect patient immunization status.
  • DH680 Form: Reviews which medical personnel are authorized to create and certify the DH Form 680.                                                                                                   DH680 Changes FAQs 
  • Download Tips: For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.
  • Recording Hepatitis A for Outbreak Response: This guide will assist users recording vaccine information, on behalf of other providers, in accordance with the hepatitis A outbreak response effort.

Tools in Florida SHOTS

  • Creating DH680 Form and Parent PIN: Reviews how to create and electronically-certify the DH Form 680 which is required for school and daycare entry and shows how to create a parent PIN for retrieving the form from a personal computer.
  • Reminder/Recall Guide: Provides instructions for running reminder/recall reports for patients who are, have been, or will become due for various vaccinations. We also have a guide specifically for MMR vaccine HERE.
  • Assessing Immunization Levels for 1-Year Olds: Covers creating an assessment to measure the percentage of fully immunized 1-year old CHD clients.
  • Assessing Immunization Levels for 2-Year Olds: Covers creating an assessment to measure the percentage of fully immunized 2-year old CHD clients.
  • Vaccine Accountability: This guide covers the report to measure the amount (percentage) of wasted/spoiled/expired and unaccounted for vaccine over a specified time period.
  • Vaccine Utilization Report: Shows vaccine usage that has been entered or uploaded from your EHR during a specified period. This report can be especially helpful for providers who participate in the Vaccine for Children (VFC) Program to reconcile their VFC inventory.
  • Vaccine Education Encounter: The Vaccine Education Encounter functionality in Florida SHOTS is designed to keep a record of education given to a parent/guardian before a Religious Exemption, Immunization Form (DH681), is issued.

VFC Resources