Save time and download one of our quick tips training guides—abbreviated Florida SHOTS users manuals. Begin by selecting the appropriate office type: private provider or county health department. Guides are available in English and Spanish.
Private Provider Training Guides
General Florida SHOTS Resources
- Quick Tips Guide for Full-Access Accounts: Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access users. Also includes managing the Personnel List for administrators.
- Quick Tips for View-Only Accounts: For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s. Also includes adding and inactivating personnel for administrators.
- List of Vaccine Types: A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.
- Current VIS Dates: The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.
- Editing Vaccine Records: Shows how to make changes to manually-entered or uploaded vaccine records.
- Adding Observations: Provides steps for documenting varicella (chickenpox) contraindications and other risk observations.
- DH680 Form: Reviews which medical personnel are authorized to create and certify the Form DH 680. DH680 Changes FAQs
- Download Tips: For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.
- Private Providers' FAQs: Topics include logging in, patient records and data upload
- Recording Hepatitis A for Outbreak Response: This guide will assist users recording vaccine information, on behalf of other providers, in accordance with the hepatitis A outbreak response effort.
- 2D Barcode Scanning: Provides detailed instructions for utilizing the 2D barcode scanning feature within Florida SHOTS, to help make data entry easier.
Tools in Florida SHOTS
- Creating DH680 Form and Parent PIN: Reviews how to create and electronically-certify the Form DH 680 which is required for school and daycare entry and shows how to create a parent PIN for retrieving the form from a personal computer.
- Reminder/Recall Guide: Provides instructions for running reminder/recall reports for patients who are, have been, or will become due for various vaccinations.
- COVID-19 Recall Report: Step-by-step instructions to generate an Excel file of your patients who are due or overdue for dose two of the COVID-19 vaccine.
- Assessing Immunization Coverage Levels: Step-by-step instructions for running immunization coverage reports.
- Vaccine Utilization Report: Shows vaccine usage that has been entered or uploaded from your EHR during a specified time period. This report can be especially helpful for providers who participate in the Vaccine for Children (VFC) Program to reconcile their VFC inventory.
- Upload Log Report: Displays upload errors and warnings, and helps providers see whether or not vaccines are uploading accurately to the system.
- Data Quality Report: The easy-to-use report allows users to select a date range and generate a spreadsheet with all the errors and warnings from that period.
- Vaccination Schedule Selection: Step-by-step instructions on granting a user access to the schedule selection and changing a patient's vaccine schedule.
VFC Resources
- COVID-19 Vaccine Order: Step-by-step instructions on how to complete your site’s COVID-19 vaccine order.
- Pfizer-BioNTech COVID-19 Vaccine UPDATE: Provides information about upcoming changes in vaccine dose reporting from 5 to 6 doses per vial.
- Adjusting COVID-19 Vaccine Expiration Date: Provides easy to follow instructions on how to update the expiration date for COVID-19 vaccine.
- Transferring COVID-19 Vaccine Inventory: Step-by-step instructions on how to transfer your site’s inventory to another site.
- Accepting Pending Receipts: Provides steps on how to confirm you have received vaccine shipment and add them in your inventory.
- How to Determine Your VFC Ordering Cycle: Resource for finding out the VFC ordering time period for your PIN.
- VFC Vaccine Ordering: Provides detailed steps for entering inventory and completing your site’s scheduled Order Request.
- VFC Flu Order Request: Covers pre-booking and ordering seasonal flu vaccines.
- Adding VFC Vaccines: This guide reviews how to properly document a VFC vaccine into a patient record.
- Adding COVID-19 Vaccines: Provides instructions on how to document a COVID-19 vaccine into a patient record.
- Managing VFC Inventory for Your Site: Overview of functions in Florida SHOTS for managing inventory for your site including accepting receipts, adjusting, returning, and transferring vaccines.
- Order Inventory Worksheet: Step-by-step instructions on how to create a worksheet to take a physical count of vaccine on hand and to record doses administered necessary for creating an order request.
- Shots Recorded Report: Provides an Excel file of vaccinations recorded corresponding to the VFC PIN, vaccination effort, date range and vaccines.
- Covid-19 Vaccine Report: Provides an Excel file of all your patients who have received the Covid-19 vaccine within the specified time frame.
- VFC Temperature Logs Quick Tips: Reviews adding VFC vaccine storage units, calibration certificates and calibration log, uploading temperature logs, and viewing excursion incidents.
- Setting Up and Using the Log Tag TRED 30-7: Provides steps for downloading software, setting up, and using a LogTag thermometer with Florida SHOTS.
- VFC Annual Enrollment in Florida SHOTS Quick Tips: Provides steps for completing annual re-enrollment into the Vaccine for Children (VFC) Program within Florida SHOTS.
- 2021 VFC Annual Provider Staff Training Instructions: Provides detailed steps for completing the Centers for Disease Control and Prevention's (CDC) “You Call the Shots” interactive Web-based training courses.
- Quick Tips for Clinics: Provides instructions on utilizing the clinics feature that assists providers in
accounting for vaccines administered at a different location - Private Providers’ FAQs—VFC Temperature Monitoring
- Private Providers' FAQs - VFC Inventory: Shots Recorded
- Private Providers' FAQs - VFC Wasted and Returned Vaccines
County Health Department Training Guides
General Florida SHOTS Resources
- Quick Tips for Full-Access Accounts: Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access CHD users and administrators.
- Quick Tips for View-Only Accounts: For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s.
- Adding Shots with CPT Codes: This is a guide to help County Health Department users with adding vaccines using Current Procedural Terminology (CPT) codes.
- List of Vaccine Types: A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.
- Current VIS Dates: The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.
- Editing Vaccine Records: Shows how to make changes to manually-entered or uploaded vaccine records.
- Adding Observations: Provides steps for documenting varicella (chickenpox) contraindications and other risk observations.
- Inactive Status Guide: This guide will assist with the management of patient records to ensure your CHD’s assessment reports accurately reflect patient immunization status.
- DH680 Form: Reviews which medical personnel are authorized to create and certify the DH Form 680. DH680 Changes FAQs
- Download Tips: For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.
- Recording Hepatitis A for Outbreak Response: This guide will assist users recording vaccine information, on behalf of other providers, in accordance with the hepatitis A outbreak response effort.
- 2D Barcode Scanning: Provides detailed instructions for utilizing the 2D barcode scanning feature within Florida SHOTS, to help make data entry easier.
Tools in Florida SHOTS
- Creating DH680 Form and Parent PIN: Reviews how to create and electronically-certify the DH Form 680 which is required for school and daycare entry and shows how to create a parent PIN for retrieving the form from a personal computer.
- Reminder/Recall Guide: Provides instructions for running reminder/recall reports for patients who are, have been, or will become due for various vaccinations.
- COVID-19 Recall Report: Step-by-step instructions to generate an Excel file of your patients who are due or overdue for dose two of the COVID-19 vaccine.
- Assessing Immunization Levels for 1-Year Olds: Covers creating an assessment to measure the percentage of fully immunized 1-year old CHD clients.
- Assessing Immunization Levels for 2-Year Olds: Covers creating an assessment to measure the percentage of fully immunized 2-year old CHD clients.
- Vaccine Accountability: This guide covers the report to measure the amount (percentage) of wasted/spoiled/expired and unaccounted for vaccine over a specified time period.
- Vaccine Utilization Report: Shows vaccine usage that has been entered or uploaded from your EHR during a specified period. This report can be especially helpful for providers who participate in the Vaccine for Children (VFC) Program to reconcile their VFC inventory.
- Vaccine Education Encounter: The Vaccine Education Encounter functionality in Florida SHOTS is designed to keep a record of education given to a parent/guardian before a Religious Exemption, Immunization Form (DH681), is issued.
- County-based Assessments: To help counties prepare for back-to-school vaccination campaigns, these county-based reports provide rates related to Kindergarten entry readiness and 7th grade entry readiness of children residing in a county.
VFC Resources
- COVID-19 Vaccine Order: Step-by-step instructions on how to complete your site’s COVID-19 vaccine order.
- Pfizer-BioNTech COVID-19 Vaccine UPDATE: Provides information about upcoming changes in vaccine dose reporting from 5 to 6 doses per vial.
- Adjusting COVID-19 Vaccine Expiration Date: Provides easy to follow instructions on how to update the expiration date for COVID-19 vaccine.
- Accepting Pending Receipts: Provides step-by-step instructions for accepting VFC vaccine inventory that has been delivered to your site.
- VFC Flu Order Request: Covers pre-booking and ordering seasonal flu vaccines.
- VFC Waste/Return Guide: Provides steps on how to complete a VFC inventory adjustment and return.
- Covid-19 Vaccine Report: Provides an Excel file of all your patients who have received the Covid-19 vaccine within the specified time frame.
- VFC Temperature Logs Quick Tips: Reviews adding VFC vaccine storage units, calibration certificates and calibration log, uploading temperature logs, and viewing excursion incidents.
- Setting Up and Using the Log Tag TRED 30-7: Provides steps for downloading software, setting up, and using a LogTag thermometer with Florida SHOTS.
- VFC Annual Enrollment in Florida SHOTS Quick Tips: Provides steps for completing annual re-enrollment into the Vaccine for Children (VFC) Program within Florida SHOTS.
- 2021 VFC Annual Provider Staff Training Instructions: Provides detailed steps for completing the Centers for Disease Control and Prevention's (CDC) “You Call the Shots” interactive Web-based training courses.