Training Videos
VFC Temperature Monitoring
The Florida VFC Program requires providers to upload vaccine temperatures into Florida SHOTS. This webinar will demonstrate all of the temperature monitoring and reporting functions within the system. Participants will learn how to upload temperatures directly from a continuous temperature monitoring device (Log Tag).
VFC Annual Enrollment
This webinar will demonstrate the new procedures that your practice will follow for VFC annual enrollment or to make any changes to the Provider Agreement or Provider Profile.
VFC Aging Vaccine Report
This webinar demonstrates how to run a report in Florida SHOTS to identify vaccines in your VFC inventory that have already expired, or will be expiring in the next 30, 60, or 90 days.
Placing VFC Vaccine Orders
This webinar covers placing your site’s regularly scheduled order request directly into Florida SHOTS. You’ll be walked through every step of your order throughout the process.
How to create an Order Inventory Worksheet
Step-by-step instructions on how to create a worksheet to take a physical count of vaccine on hand and to record doses administered necessary for creating an order request.
How to pre-book flu vaccine
VFC Wasted/Expired Vaccines for Private Providers
In this presentation, participants will learn how to adjust, report and return VFC wasted/expired vaccines. See answers to the questions most frequently asked about this topic.
How to Grant VFC Responsibilities to Users
How to Add Calibration Certificates
How to update expiration date on Calibration Record
Training Guides
2024 VFC Annual Provider Staff Training
These consist of CDC's "You Call the Shots” interactive, web-based training courses. Review the instructions and links to the courses.
Accepting Pending Receipts
Provides steps on how to confirm you have received vaccine shipment and add them in your inventory.
How to Determine Your VFC Ordering Cycle
Resource for finding out the VFC ordering time period for your PIN.
VFC Vaccine Ordering
Provides detailed steps for entering inventory and completing your site’s scheduled Order Request.
VFC Flu Order Request
Covers pre-booking and ordering seasonal flu vaccines.
Adding VFC Vaccines
This guide reviews how to properly document a VFC vaccine into a patient record.
Managing VFC Inventory for Your Site
Overview of functions in Florida SHOTS for managing inventory for your site including accepting receipts, adjusting, returning, and transferring vaccines.
Order Inventory Worksheet
Step-by-step instructions on how to create a worksheet to take a physical count of vaccine on hand and to record doses administered necessary for creating an order request.
Shots Recorded Report
Provides an Excel file of vaccinations recorded corresponding to the VFC PIN, vaccination effort, date range and vaccines.
VFC Temperature Logs Quick Tips
Reviews adding VFC vaccine storage units, calibration certificates and calibration log, uploading temperature logs, and viewing excursion incidents.
VFC Annual Re-Enrollment
Provides steps for completing annual re-enrollment into the Vaccine for Children (VFC) Program within Florida SHOTS
Quick Tips for Clinics
Provides instructions on utilizing the clinics feature that assists providers in accounting for vaccines administered at a different location.
Private Providers’ FAQs—VFC Temperature Monitoring
Covers frequently asked questions for monitoring your vaccine storage unit temperatures.
Private Providers' FAQs - VFC Inventory: Shots Recorded
Provides answers to frequently asked questions about the “Shots Recorded” information shown during the VFC vaccine ordering process.
Private Providers' FAQs - VFC Wasted and Returned Vaccines
Covers frequently asked questions for private providers who need to return wasted or expired vaccines.
Temperature Monitoring Resources
Log Tag Configuration PowerPoint
Log Tag Troubleshooting Video
Temperature Monitoring FAQ
Setting Up and Using the Log Tag TRED 30-7
Provides steps for downloading software, setting up, and using a LogTag thermometer with Florida SHOTS.
Training Videos
VFC Temperature Monitoring
The Florida VFC Program requires providers to upload vaccine temperatures into Florida SHOTS. This webinar will demonstrate all of the temperature monitoring and reporting functions within the system. Participants will learn how to upload temperatures directly from a continuous temperature monitoring device (Log Tag)
Vaccine Inventory Maintenance for County Health Departments
This webinar is specifically for County Health Departments and covers accepting pending receipts, inventory reconciliation, adjustments, transfers, and all aspects of managing your site’s vaccine inventory in Florida SHOTS.
VFC Direct Electronic Ordering for CHDs
This webinar covers placing your site’s regularly scheduled order request directly into Florida SHOTS. Participants will learn how to review current inventory, as well as entering doses requested. You will also learn how to understand projection information and how to provide reasons for requested doses that exceed projected numbers. This webinar walks you through every step of your order throughout the process.
VFC Wasted/Returned Vaccines for CHDs
In this presentation, participants will learn the different methods for making adjustments to their inventory and how to electronically report wasted and returned vaccines to the VFC program. Users have the ability to request shipping labels, print packing slips and search past confirmed returns. See answers to the questions most frequently asked about this topic.
VFC Annual Enrollment
Covers the procedures that your practice will follow for VFC annual enrollment or to make any changes to the Provider Agreement or Provider Profile.
VFC Aging Vaccine Report
This webinar demonstrates how to run a report in Florida SHOTS to identify vaccines in your VFC inventory that have already expired, or will be expiring in the next 30, 60, or 90 days.
Training Guides
Accepting Pending Receipts
Provides steps on how to confirm you have received vaccine shipment and add them in your inventory.
VFC Flu Order Request
Covers pre-booking and ordering seasonal flu vaccines.
Adding Vaccines into Inventory
Provides steps of manually adding vaccines into inventory.
VFC Waste/Return Guide
Provides steps on how to complete a VFC inventory adjustment and return.
VFC Temperature Logs Quick Tips
Reviews adding VFC vaccine storage units, calibration certificates and calibration log, uploading temperature logs, and viewing excursion incidents.
Setting Up and Using the Log Tag TRED 30-7
Provides steps for downloading software, setting up, and using a LogTag thermometer with Florida SHOTS.
2024 VFC Annual Provider Staff Training
Consists of CDC's "You Call the Shots” interactive, web-based training courses.
VFC Annual Enrollment in Florida SHOTS Quick Tips
Provides steps for completing annual re-enrollment into the Vaccine for Children (VFC) Program within Florida SHOTS.
Temperature Monitoring Resources
Log Tag Basics Video
Log Tag Configuration PowerPoint
Log Tag Troubleshooting Video
Data Logger FAQ Document
VFC Annual Enrollment
VFC providers must complete the annual VFC enrollment process within Florida SHOTS. This webinar will demonstrate the new procedures that your practice will follow for VFC annual enrollment or to make any changes to the Provider Agreement or Provider Profile.
Vaccine Inventory Maintenance for County Health Departments
This webinar is specifically for County Health Departments and covers accepting pending receipts, inventory reconciliation, adjustments, transfers, and all aspects of managing your site’s vaccine inventory in Florida SHOTS.
VFC Aging Vaccine Report
This webinar demonstrates how to run a report in Florida SHOTS to identify vaccines in your VFC inventory that have already expired, or will be expiring in the next 30, 60, or 90 days.
VFC Direct Electronic Ordering for CHDs
This webinar covers placing your site’s regularly scheduled order request directly into Florida SHOTS. Participants will learn how to review current inventory, as well as entering doses requested. You will also learn how to understand projection information and how to provide reason for requested doses that exceed projected numbers. This webinar walks you through every step of your order throughout the process.
VFC Wasted/Returned Vaccines for CHDs
In this presentation, participants will learn the different methods for making adjustments to their inventory and how to electronically report wasted and returned vaccines to the VFC program. Users have the ability to request shipping labels, print packing slips and search past confirmed returns. See answers to the questions most frequently asked about this topic.
Temperature Data Loggers
The Florida VFC Program requires providers to upload VFC vaccine temperatures into Florida SHOTS.
The listed temperature data loggers meet Florida’s requirements for continuous temperature monitoring and documentation. These devices have successfully uploaded files to Florida SHOTS.
Please direct any questions and troubleshooting needs directly to the manufacturer.