Quick Tips Guide
Quick Tips Guide
Florida SHOTS users have several training resources available, whether you are new to using the system or just need a refresher. You can join one of our monthly “New User and Refresher Overview” trainings or access any of our online resources. These include recorded webinars, step-by step guides, and a training system which is a functional copy of the system to practice using the different features. Training guides and webinars are also provided in Spanish. Just like Florida SHOTS, these resources are available 24/7!
With the latest registry release, the process of documenting history of varicella disease (chickenpox) has changed. The system now uses “Observations” for documenting contraindications and precautions to receiving certain vaccinations. Our new guide provides step-by-step directions for documenting chickenpox and includes an example scenario for meningococcal b in the patient record. Click HERE to download!
Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush! Access the Spanish guide HERE.
Check out our newest Florida SHOTS FAQ document containing questions and answers about the recent addition of the “Shots Recorded” column on the “VFC Order Request” page. You will see how the shots recorded totals are calculated, what may cause discrepancies between your “Doses Administered” and “Shots Recorded” columns and much more. Click HERE to view!
Florida SHOTS users have several training resources available, whether you are new to using the registry or just need a refresher. These resources include recorded webinars, step-by step guides, web-based training modules, and a training system which is a functional copy of the registry to practice using the different features. These resources are available 24/7! CLICK HERE TO ACCESS
Ever wonder how many VFC-eligible shots your office administered? With Florida SHOTS you can answer that question with a few clicks. The “Vaccine Utilization Report” prints an up-to-date report that you can tailor by date, vaccine type, service location, and VFC program component.
The “Vaccine Utilization Report” captures:
- Vaccine type
- Date given
- Patient demographics
- Manufacturer and lot number
- VFC eligibility type
- Service provider
- CPT code
To access the report:
- Go to the “Reports” menu.
- Click on “Vaccine Utilization.”
- Enter the date range.
- Select vaccine type(s) desired to appear.
- Select “Client Detail” as the “Report Format” to view and print the report.
- Select “Excel File – downloaded” as the “Report Format” to download the report as an Excel file.
- Click “Generate Vaccine Usage Report” to run the report.
For step-by-step instructions with screenshots on this report and other tips for entering VFC shot records into Florida SHOTS, download the “VFC Dose Accountability Quick Tips.”
Florida SHOTS certified electronic signature DH Form 680 is available and accessible to any school or licensed child-care center enrolled in Florida SHOTS. By Administrative Rule 64D-3.046, F.A.C., facilities can accept electronically certified 680s from their students.
Schools and child-care centers can also search and print certified form 680s without the extra step of having to contact doctors’ offices or parents for missing records.