Providing full names and up-to-date addresses and completing as many fields as possible allows Florida SHOTS to cross-reference the information and add updates to existing records. Also remember to click on “Release Patient Record” when you’re done to prevent locked records and uploading errors.
Twins? Triplets? Or more? When adding these new records, make sure to mark ‘Birth Event Outcome” and “Birth Order" on the Patient Identification screen.
We are seeing a large number of multiple births being erroneously merged and it is very difficult to unmerge these types of records.
To prevent problems, remember to enter birth outcome and order when a record is created!
All patients who have completed the official form and opted-out of Florida SHOTS will be removed from the system entirely. The ability to determine a patient’s participation status will no longer be available in Florida SHOTS.
To ensure these patient records and immunization histories are not reentered, providers should be confirming their Florida SHOTS participation status during each vaccination encounter. It is highly recommended providers maintain physical documentation of immunizations for all opted-out patients as they may be asked to show proof of immunizations by physicians, schools, daycare centers, etc., and Florida SHOTS will no longer provide this information.