Tech Tips
Florida SHOTS BlogRecent Tech Tips Posts
Boletín de Florida SHOTS: abril 2026
Obtenga lo mas de Florida SHOTS ¡Explore nuestro sitio web! El sitio web de Florida SHOTS está diseñado apoyar los usuarios en cada etapa – ya sea completamente nuevo en el sistema, necesite un repaso rápido o desee mantenerse al día con las ultimas herramienta y funciones. Desde guías con paso a paso hasta capacitaciones grabadas a las que puede acceder en cualquier momento, el sitio web reúne todo lo que necesita en un sitio conveniente. Disponible en cualquier momento y dondequieraOfrecemos una amplia variedad de opciones (todos en inglés y español) de capacitación a la carta para satisfacer sus necesidades. Capacitaciones Grabadas: Aprenda a su propio ritmo con sesiones grabadas que abarcan temas clave tales como la gestión de expediente de pacientes, responsabilidades de usuarios y las actualizaciones del sistema. Guias: Hay documentos de referencia rápida disponibles para guiarle paso a paso a través de tareas comunes. Capacitación específica para el rol: Hay recursos disponibles para los proveedores, Administradores Local de la Organización, escuelas, guarderías y otros grupos de usuarios. ¡No lo Olvide! También puede encontrar anuncios actuales y oportunidades de capacitación en nuestra página de inicio de sesión. The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure ¿Sabía Usted? ¡Sabias que tenemos docenas de videos de capacitación breves y de fácil acceso que te guían a través de tareas comunes y no se requiere registro! Estos videos breves incluyen: Actualización y desbloqueo de contraseña Generar informes Manejo de cuenta de usuarios y roles Las básicas de subida e intercambio de datos ¡Este seguro de salvar esta página en sus favoritos y compartir con nuevo personal! Consejos Técnicos También tenemos una página dedicada a ayudar a los proveedores con el intercambio de sus datos y a asegurar que todas funciones sin contratiempo. Toma unos minutos para guardar esto un sus favoritos hoy y ahorrar tiempo mañana. Estos documentos ayudan a los proveedores a mantener los códigos dentro de las tablas de vacunación del EHR: Fechas de VIS Conjunto de códigos MVX Conjunto de códigos CPT/CVX Tabla de referencia NDC Valores válidos de Florida SHOTS Códigos del condado para PID 11.9
Florida SHOTS Newsletter: April 2026
Getting the Most Out of Florida SHOTS Explore Our Website! The Florida SHOTS website is designed to support users at every stage—whether you’re brand new to the system, need a quick refresher, or want to stay up-to-date on the latest tools and features. From step-by-step guidance to recorded trainings you can access anytime, the website brings everything you need into one convenient location. Available Anytime, AnywhereWe offer a wide variety of on-demand training options (all in English and Spanish) to meet your needs: Recorded Trainings: Learn at your own pace with recorded sessions covering key topics such as patient record management, user responsibilities, and system updates. Guides: Quick-reference documents are available to help walk you through common tasks step by step. Role-Specific Training: Resources are available for providers, Local Organization Administrators (LOAs), schools and childcare facilities, and other user groups. Don't Forget! You can also find current announcements and training opportunities on our Login page! The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? Did you know we have dozens of short, easy-to-access training videos that walk you through common tasks—no registration required? These bite-sized videos include: Resetting and unlocking passwords Running reports Managing users and roles Data upload and exchange basics Be sure to bookmark this page and share these videos with new staff! Tech Tips We also have a page dedicated to helping providers with your Data Exchange and ensuring everything is running smoothly. Take a few minutes to bookmark this today and save you time tomorrow! These documents help providers maintain codes within the EHR immunization tables: VIS dates MVX code set CPT/CVX code set NDC Lookup Table Florida SHOTS Valid Values County Codes for PID 11.9
Having Login Issues?
Each organization has at least one user designated as the Local Organization Administrator (LOA) to maintain their Personnel List. This includes resetting passwords, activating and unlocking other user accounts within the organization. If you don’t know who your LOA is, select the “Customer Service” Florida SHOTS menu option then click “Contacts.” The name and contact information will be displayed, and can reach out for future login issues. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.
2026 Florida SHOTS Survey
We need your feedback! Florida SHOTS is conducting an online survey open to all Florida SHOTS participants. Your feedback can help assess what’s working and what we can continue to improve upon. Take the 2026 survey HERE.
Boletín de Florida SHOTS: enero 2026
Responsabilidades de los Administradores Locales de la Organización Comience el año nuevo revisando su Lista de Personal Cada organización inscrita con Florida SHOTS tiene por lo menos un usuario designado como Administrador Local de la Organización (LOA por siglas en ingles) para mantener la cuenta. Los LOAs son responsables por mantener la Lista de Personal precisa y actualizada e incluye agregar cuenta de usuarios nuevos y restablecer contraseñas. También son responsables para asegurarse que esos usuarios autorizados tengan acceso a Florida SHOTS – incluyendo a finalizar al personal que ya no tiene asociación con la organización. ¡Aprende Mas! Acceda a capacitación grabada y guía (disponibles en inglés) con instrucciones paso a paso para todas estas responsabilidades importantes. Vea todos los Recursos The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure ¿Sabía usted? Usuarios nuevos que no se ingresen dentro de tres días de cuando su cuenta es creada automáticamente serán inactivados. Además, los usuarios existentes que no se ingresen en un periodo de 60-dias y los que no son confirmados al final del periodo de la Confirmación de Usuario de la Organización serán automáticamente inactivados. El Administrador Local de la Organización tendrá que activar la cuenta para continuar con acceso. Consejos de Tecnología “¿Qué pasa si no estoy seguro de quien es mi Administrador Local de la Organización para mi cuenta?”¡Usted puede ver quien en su Administrador Local de la Organización (LOA por siglas en ingles) en la opción del menú de Florida SHOTS “Customer Support”! Vera el nombre y información de contacto del LOA quien puede ayudarle con cualquier problema de ingreso cuando seleccione “Contacts”. Ellos pueden restablecer la contraseña, activar o desbloquear su cuenta. El servicio de ayuda de Florida SHOTS también está disponible para asistencia con ingreso y puede contactarlos al 877-888-7468, opción 2.
Florida SHOTS Newsletter: January 2026
Local Organization Administrator Duties Refresh Your Personnel List for the New Year Each organization enrolled with Florida SHOTS has at least one user designated as a Local Organization Administrator (LOA) to manage their account. LOAs are responsible for maintaining an accurate and current Personnel List, including adding new users and unlocking passwords. They’re also responsible for making sure that only authorized users have access to Florida SHOTS—including removing personnel who leave the practice. Need help with these responsibilities? We’ve got you covered! Check out our resources below! Learn More! We have a recorded training and printable guide (in both English and Spanish) for step-by-step instructions of all these important duties. See all Resources The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? New users who do not log in within three days of their account being created will be automatically inactivated. Additionally, existing users who don’t login during a 60-day period and those who are not confirmed at the end of the Organization’s User Confirmation period will also be automatically inactivated. The Local Organization Administrator will need to activate the account to continue with access. Tech Tips “What if I’m not sure who my Local Organization Administrator is?”Under the Customer Support Florida SHOTS menu option you can find out who your Local Organization Administrator (LOA) is. Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.
Annual User Confirmation
Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. In an effort to maintain a secure site, organizations will have an annual User Confirmation period. Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access. Users who are not confirmed at the end of the confirmation period will have their accounts automatically inactivated.You can find step-by-step instructions on completing the user confirmation HERE. Also available in Spanish.
Florida SHOTS Newsletter: November 2025
Florida SHOTS Data Quality Keep Your Data Complete, Current, and Correct Did you know that uploading incorrect or outdated CVX, MVX and VIS codes from your electronic health records (EHR) can result in vaccines getting rejected and not transferring to patient records? Especially during flu season, with new vaccine types and codes, make sure to check your EHR Immunization Table and update your codes! See here for important links: CVX code table: Immunization codes sent by your EHR to FLSHOTS. MVX code table: Vaccine manufacturers table. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. We also have staff who can help you check your data uploads for errors and warnings! We offer monthly Data Quality trainings. Sign up here today! We also offer personalized data analysis including: Full review of your data in the system using the Data Quality Tool Review of immunization codes within your software Review of all rejections, warnings, and accepted data If you would like a thorough data quality analysis, contact our data quality specialist, Jennifer Hagans at (904) 210-8824 or Jennifer.Hagans@FLhealth.gov. Learn More! We also update our own Vaccine Table regularly to ensure you have the correct codes and vaccine information! See all Resources The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? New users who do not log in within three days of their account being created will be automatically inactivated. Additionally, existing users who don’t login during a 30-day period and those who are not confirmed at the end of the Organization’s User Confirmation period will also be automatically inactivated. The Local Organization Administrator will need to activate the account to continue with access. Tech Tips "As a Local Organization Administrator (LOA), what do I need to do if an employee and Florida SHOTS user leaves our practice?" LOAs are responsible for maintaining an accurate and current Personnel List, including adding new users and unlocking passwords. They’re also responsible for making sure that only authorized users have access to Florida SHOTS—including removing personnel who leave the practice. This can be done by opening personnel records and entering an “end date” to remove former employee access to the registry through your organization. To learn more about these responsibilities see our LOA guide.
Don’t Forget to Check Your Codes!
Providers that electronically upload their vaccine data need to ensure their EHR’s immunization table has the correct CVX, MVX and VIS codes. Having incorrect codes can result in vaccine messages getting rejected and not transferring to the patient records. Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EHR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more data upload tips, visit flshotsusers.com/training/live-training and sign up for the “Data Quality Report” training offered every month.
Florida SHOTS Office Hours
Join us for our Office Hours session where you can bring your Florida SHOTS questions and hear trending questions we are getting from users across the state. Click on the date to register! (EST) Wednesday, October 8, 12:00pm