Training Guides

Training Guides

Save time and download one of our quick tips training guides—abbreviated Florida SHOTS users manuals. Begin by selecting the appropriate office type: private provider or county health department. Guides are available in English and Spanish.

Private Provider Training Guides

General Florida SHOTS Resources

  • Quick Tips Guide for Full-Access Accounts: Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access users and administrators.
  • Quick Tips for View-Only Accounts: For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s.
  • List of Vaccine Types: A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.
  • Current VIS Dates: The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.
  • Editing Vaccine Records: Shows how to make changes to manually-entered or uploaded vaccine records.
  • Adding Observations: Provides steps for documenting varicella (chickenpox) contraindications and other risk observations.
  • DH680 Form Creation Changes: Reviews which medical personnel are authorized to create and certify the Form DH 680.                                                                                                   DH680 Changes FAQs
  • Download Tips: For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.
  • Private Providers' FAQs: Topics include logging in, patient records and data upload

Tools in Florida SHOTS

  • Creating DH680 Form and Parent PIN: Reviews how to create and electronically-certify the Form DH 680 which is required for school and daycare entry and shows how to create a parent PIN for retrieving the form from a personal computer.
  • Reminder/Recall Guide: Provides instructions for running reminder/recall reports for patients who are, have been, or will become due for various vaccinations.
  • Assessing Immunization Coverage Levels: Step-by-step instructions for running immunization coverage reports in Florida SHOTS and conform to AFIX standards.
  • Vaccine Utilization Report: Shows vaccine usage that has been entered or uploaded from your EHR during a specified time period. This report can be especially helpful for providers who participate in the Vaccine for Children (VFC) Program to reconcile their VFC inventory.
  • Upload Log Report: Displays upload errors and warnings, and helps providers see whether or not vaccines are uploading accurately to the registry.
  • Data Quality Report: The easy-to-use report allows users to select a date range and generate a spreadsheet with all the errors and warnings from that period.

VFC Resources

County Health Department Training Guides

General Florida SHOTS Resources

  • Quick Tips for Full-Access Accounts: Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access CHD users and administrators.
  • Quick Tips for View-Only Accounts: For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s.
  • Adding Shots with CPT Codes: This is a guide to help County Health Department users with adding vaccines using Current Procedural Terminology (CPT) codes.
  • List of Vaccine Types: A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.
  • Current VIS Dates: The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.
  • Editing Vaccine Records: Shows how to make changes to manually-entered or uploaded vaccine records.
  • Adding Observations: Provides steps for documenting varicella (chickenpox) contraindications and other risk observations. 
  • Inactive Status Guide: This guide will assist with the management of patient records to ensure your CHD’s assessment reports accurately reflect patient immunization status.
  • DH680 Form Creation Changes: Reviews which medical personnel are authorized to create and certify the DH Form 680.                                                                                                   DH680 Changes FAQs 
  • Download Tips: For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.

Tools in Florida SHOTS

  • Creating DH680 Form and Parent PIN: Reviews how to create and electronically-certify the DH Form 680 which is required for school and daycare entry and shows how to create a parent PIN for retrieving the form from a personal computer.
  • Reminder/Recall Guide: Provides instructions for running reminder/recall reports for patients who are, have been, or will become due for various vaccinations.
  • Assessing Immunization Levels for 1-Year Olds: Covers creating an assessment to measure the percentage of fully immunized 1-year old CHD clients.
  • Assessing Immunization Levels for 2-Year Olds: Covers creating an assessment to measure the percentage of fully immunized 2-year old CHD clients.
  • Vaccine Accountability: This guide covers the report to measure the amount (percentage) of wasted/spoiled/expired and unaccounted for vaccine over a specified time period.
  • Vaccine Utilization Report: Shows vaccine usage that has been entered or uploaded from your EHR during a specified period. This report can be especially helpful for providers who participate in the Vaccine for Children (VFC) Program to reconcile their VFC inventory.

VFC Resources

Flu Point of Distribution (POD) Exercise Guides: