General Florida SHOTS Training

Training Videos

• How to Login

• How to Review the User Profile

• How to Reset Your Password

• How to Record an Administered Vaccine in Florida SHOTS

• How to Record a Historical Vaccine in Florida SHOTS

• Creating DH 680 Forms

  This covers how to add vaccines and create vaccination forms within Florida SHOTS.

• Create a PIN Prior Certifying a DH 680 Form

• Florida SHOTS 101

  This covers the basics of logging into your Florida SHOTS account and navigating the menu items.

• Adding and Updating Patient Records

  This covers all aspects of working with patient records in Florida SHOTS including adding new patients, entering current and historical vaccines, and properly managing your “active” and “inactive” patients.

• How to add history of Varicella (Chickenpox) disease

• Upload Log Reports for Private Providers

  Data upload participants are encouraged to check their Upload Log Reports in order to ensure vaccinations are uploading properly to the system. This webinar covers everything you need to know to monitor your uploads for errors and review your transaction history.

Local Organization Administrator (LOA) Videos

• Working as a Florida SHOTS Local Organization Administrator

  Reviews important tasks and responsibilities for users who have been designated as a Local Organization Administrator (LOA).

• How to Add a New User

• How to Unlock User Accounts

• How to Activate User Accounts

• How to Terminate a User

• How to Grant User Access to Create DH 680 Forms

Training Guides

• Quick Tips Guide for Full-Access Accounts

  Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access users. Also includes managing the Personnel List for administrators.

• Quick Tips for View-Only Accounts

  For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s. Also includes adding and inactivating personnel for administrators.

• Quick Tips for Local Organization Administrators

  This guide provides instructions for completing several important responsibilities for LOAs including adding and ending user access.

• User Confirmation

  This guide provides instructions for Local Organization Administrators to confirm users during the organization's User Confirmation period.

• Adding Vaccines

  Provides instructions on how to manually document administered or historical vaccines in the patient record.

• Vaccine Information Table

  A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.

• Current VIS Dates

  The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.

• Editing Vaccine Records

  Shows how to make changes to manually-entered or uploaded vaccine records.

• Adding Observations and Adverse Events

  Provides steps for documenting varicella (chickenpox) contraindications and other risk observations along with adverse events.

• DH680 Form

  Reviews which medical personnel are authorized to create and certify the Form DH 680. DH680 Changes FAQs

• Download Tips

  For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.

• Meningococcal (MCV) Outbreak Response

  Provides information for the MCV outbreak response effort that allows you to record vaccinations, sensitive information, and high-risk conditions on a patient’s record.

• Recording Hepatitis A for Outbreak Response

  This guide will assist users recording vaccine information, on behalf of other providers, in accordance with the hepatitis A outbreak response effort.

• 2D Barcode Scanning

  Provides detailed instructions for utilizing the 2D barcode scanning feature within Florida SHOTS, to help make data entry easier.

Training Videos

• Florida SHOTS 101

  This webinar covers the basics of logging into your Florida SHOTS account and navigating the menu items.

• How to Login

• How to Reset Your Password

• Adding and Updating Patient Records

  This webinar covers all aspects of working with patient records in Florida SHOTS including adding new patients, entering current and historical vaccines, and properly managing your “active” and “inactive” patients.

• Adding Vaccinations for County Health Departments

  This webinar covers all aspects of the “Vaccinations” menu item within Florida SHOTS.

• How to Record a Historical Vaccine in Florida SHOTS

• Creating 680 Forms

  This covers how to add vaccines and create vaccination forms within Florida SHOTS.

• System Transactions for CHDs

  Participants will learn the high level overview of activity that has been performed within their organization and allows monitoring of user actions. These functions also show statistical information related to interactions.

• 2D Barcode Scanning

  Learn how to utilize the 2D barcode scanning feature within Florida SHOTS, to help make data entry easier.

• Managing Your Patient Status for CHDs

  In this webinar, audiences will learn to properly manage patients within Florida SHOTS and utilize the registry to provide follow up activities to children receiving immunization services.

Local Organization Administrator (LOA) Videos

• Working as a Florida SHOTS Local Organization Administrator

  This webinar reviews important tasks and responsibilities for users who have been designated as a Local Organization Administrator (LOA).

• How to Add a New User

• How to Unlock User Accounts

• How to Terminate a User

• How to Grant VFC Responsibilities to Users

Training Guides

• Quick Tips Guide for Full-Access Accounts

  Covers the basics of logging in, entering vaccines, and certifying the DH Form 680 for full access CHD users and administrators.

• Quick Tips for View-Only Accounts

  For users with view-only access, such as schools and childcare centers, this guide covers searching and viewing patients, vaccines, and Form 680s.

• Quick Tips for Local Organization Administrators

  This guide provides instructions for completing several important responsibilities for LOAs including adding and ending user access.

• User Confirmation

  This guide provides instructions for Local Organization Administrators to confirm users during the organization's User Confirmation period.

• Adding Shots with CPT Codes

  This is a guide to help County Health Department users with adding vaccines using Current Procedural Terminology (CPT) codes.

• List of Vaccine Types

  A helpful table displaying all vaccines listed in Florida SHOTS including type, brand, and manufacturer.

• Current VIS Dates

  The most recent list of CDC Vaccine Information Statements and corresponding dates to help with adding current vaccinations.

• Editing Vaccine Records

  Shows how to make changes to manually-entered or uploaded vaccine records.

• Adding Observations and Adverse Events

  Provides steps for documenting varicella (chickenpox) contraindications and other risk observations along with adverse events.

• Inactive Status Guide

  This guide will assist with the management of patient records to ensure your CHD’s assessment reports accurately reflect patient immunization status.

• DH680 Form

  Reviews which medical personnel are authorized to create and certify the Form DH 680. DH680 Changes FAQs

• Download Tips

  For providers having trouble downloading reports or assessments, this guide demonstrates a small adjustment in Internet Explorer settings.

• Meningococcal (MCV) Outbreak Response

  Provides information for the MCV outbreak response effort that allows you to record vaccinations, sensitive information, and high-risk conditions on a patient’s record.

• Recording Hepatitis A for Outbreak Response

  This guide will assist users recording vaccine information, on behalf of other providers, in accordance with the hepatitis A outbreak response effort.

• 2D Barcode Scanning

  Provides detailed instructions for utilizing the 2D barcode scanning feature within Florida SHOTS, to help make data entry easier.