Florida SHOTS Blog

Florida SHOTS Blog

  • Dec
    08

    From upload uncertainty to interface errors, data exchange with Florida SHOTS can have its challenges. Our new monthly Data Quality Webinars are here to help your office understand how to monitor and make sure your data is delivered as timely and accurately as possible.

    These live webinars provide step-by-step instruction in how to run customized reports in Florida SHOTS to assess and troubleshoot your data. Each webinar features a Florida SHOTS Data Upload Specialist discussing common data errors seen in the registry, and providers can get answers to common questions about VFC inventory and order report reconciliation, successful data upload and processing, and avoiding outdated shot codes.

    Take advantage of our Data Quality Webinars and ensure that your data performance is on target. Click HERE to register for our next session!

    Tags: data upload training webinar (36
  • Nov
    28

    It’s important to carefully check your VFC shipments for correct VFC lot numbers and expiration dates against your “Pending Receipt” list in Florida SHOTS. Once the pending receipt is applied to your inventory balance you will not be able to correct these numbers. You have the option to revise the pending receipt to correct any errors before you accept the vaccines into your inventory and prevent errors in the future. If you see that the lot numbers/expiration dates on the package differ from those on the vaccines inside, please call a VFC representative at 1-877-888-7468 to assist you.

    Click HERE to review how to revise the pending receipt.

    Tags: VFC training
  • Nov
    14

    If your office participates in data upload from your EHR, it’s important to ensure that the vaccine records are uploading properly into Florida SHOTS by checking for errors. Each month, our post-implementation specialist provides a live webinar training to walk participants through step-by-step instruction on how to run your own upload log reports to review your transaction history and identify any errors. Click HERE to register! 

    Tags: training data upload reports
  • Nov
    09

    Throughout November, we will be going over the recent updates to the Florida SHOTS registry. These updates include enhancements to the “Vaccinations” page within the patient record and “Order Request” page for VFC providers including a “Shots Recorded” column displaying vaccine totals recorded in the registry. Click HERE to view the schedule and register!

    Tags: training webinar (36 updates VFC
  • Nov
    07

    Check out our newest Florida SHOTS FAQ document containing questions and answers about the recent addition of the “Shots Recorded” column on the “VFC Order Request” page. You will see how the shots recorded totals are calculated, what may cause discrepancies between your “Doses Administered” and “Shots Recorded” columns and much more. Click HERE to view!

     

    Tags: Quick Tips Guide training VFC
  • Oct
    25

    Duplicate patient records take time, effort, and resources to correct, but there are simple steps you can take to minimize these duplicates. When you search for a patient, if more than one patient record comes up, hover over the names to see the patient’s address and current immunization provider (CIP). Select the record that matches your patient’s information and enter and confirm as much personal information about a patient as possible (such as parent names and address). Remember to release the record as soon as you’re finished. Additionally, if you have a real-time data upload connection from your EHR/EMR to the Registry, try to avoid entering data manually.

    If you discover a duplicate patient record, call the Florida SHOTS Help Desk to fix it. Never try to manipulate record information to force records to merge, since it’s very difficult to re-separate records once they are incorrectly merged.

    Tags: duplicate records help desk