Florida SHOTS Blog
The latest news and updates from the Florida SHOTS team.
Recent Posts
2025 Florida SHOTS Survey
We need your feedback! Florida SHOTS is conducting an online survey open to all Florida SHOTS participants. Your feedback can help assess what’s working and what we can continue to improve upon. Take the 2025 survey HERE.
Florida SHOTS LIVE Webinar: VFC Tips
At Florida SHOTS, we understand the importance of maintaining an accurate Vaccines for Children (VFC) account and vaccine inventory. In our upcoming live webinar, we have gathered a few important tips to share. These include reviewing account details, updating calibration expiration dates, completing inventory adjustments for expired/wasted vaccines, correcting vaccine details in a patient record, and generating the Shots Recorded Report. Click on the below date (in EST) to register. Thursday, April 10, 12:30pm Tuesday, April 15, 12:30pm * Spanish Wednesday, April 30, 12:00pm
Let Florida SHOTS help you reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the Shots Recorded Report that provides a list of vaccinations recorded corresponding to the VFC PIN. Running this report on an ongoing basis can help ensure that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
Reminder! Never Record a Vaccine Before Administration
To ensure Florida SHOTS continues to maintain its accuracy, it’s vital that accurate data is added by its users. It’s imperative that vaccines are not recorded in Florida SHOTS or Electronic Health Record (EHR) software until it has been administered to the patient. This prevents the vaccines being incorrectly added to the patient’s Florida SHOTS record if they end up refusing the vaccine during the visit. Take advantage of our Data Quality Webinar to ensure that your data is accurately uploading. The live webinar provides step-by-step instruction in how to run customized reports in Florida SHOTS to assess data, discuss common data errors and avoid outdated shot codes. Click HERE to register for our next session!
Monthly Live Webinars
Florida SHOTS offers “New User and Refresher Overview” and “Data Quality Reports” live webinars each month. Whether you need a basic overview to start using the registry or need to ensure your data is successfully uploading to Florida SHOTS, these webinars will provide step-by-step instructions on how to successfully complete the functions. Click on the date to register! (EST) You can also register even if you are unable to attend and you will receive a link to the recording. New User and Refresher Overview: Tuesday, March 18, 12:00pm Data Quality Reports: Thursday, March 27, 12:30pm
LIVE Webinar: Reports Overview
During this webinar we will review how to generate several useful reports within Florida SHOTS. These include the Reminder/Recall tool for increasing vaccine coverage among your patients, Vaccine Utilization Report which shows vaccines administered within a specified date range, and Shots Recorded Report that generates an Excel file of Vaccines for Children (VFC) vaccinations recorded corresponding to the specified site. We will also go over the Aging Vaccine Report that identifies VFC vaccines that have expired or will be expiring soon. See our schedule below (in EST) and click on a date to register. You can also register even if you are unable to attend and you will receive a link to the recording. Thursday, March 6, 12:30pm Wednesday, March 12, 12:30pm Wednesday, March 19, 12:00pm
NEW GUIDE: ADD/EDIT PATIENT RECORD
This NEW guide provides instructions on how to search for existing records and add new patient records that are not already in Florida SHOTS. Access HERE.
Don’t Forget to Check Your Codes!
Did you know that having incorrect or outdated CVX, MVX and VIS codes in your EHR’s immunization table can result in vaccine messages getting rejected and not transferring to patient records? Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EMR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more, visit our live training page and sign up for the “Data Quality Report” training offered every month.