Florida SHOTS Blog

Florida SHOTS Blog

  • Jul
    01

    We understand duplicate records can take time, effort, and resources to correct. When entering data into the registry or your EHR, more detail is always better—including a patient’s possible twin status, the names and birthdates of the mother/father/guardian(s), as well as any available social security numbers. If you come across duplicate records, please call our help desk at 877- 888-SHOT (7468), and our staff will be happy to help you merge them.

    Tags: duplicate records tech tips
  • Jul
    01

    Did you know that you can increase or decrease the number of vaccine doses on your regularly scheduled VFC vaccine order request? Make sure to review the “Projected Doses” on your “Doses Requested and Approved” page. This number is automatically calculated based on the number of doses you administered and how many you have left on hand, but there may be times when you need more than is projected—like back-to-school rush or other events. You can change the quantity in the “Doses Requested” field and the VFC office will review and determine if it’s approved.

    Tags: VFC Vaccinations
  • Jul
    01

    Join us for this month’s live webinar sessions to help you prepare for the back-to-school rush! We will demonstrate searching for patients, reviewing immunization status, entering current vaccines, electronically certifying 680 forms and creating parent PIN numbers. Click below to register!

    Wednesday, July 10, 12:30pm

    Tuesday, July 16, 12:30pm* Spanish

    Friday, July 26, 12:00pm

    Click HERE to access our step-by-step guide to create electronically certified DH680 forms.  Access the Spanish guide HERE

    Tags: webinar 680s Vaccinations
  • Jun
    04

    Creating electronically certified DH680 forms can be a big time saver for you and your patients. By electronically certifying within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home. Click HERE to access our step-by-step guide to make sure your office is ready for the school rush!  Access the Spanish guide HERE.

    Tags: Guide 680s training
  • Jun
    04

    If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During our monthly webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history.  Click below to register for the webinar!

    Wednesday, June 19, 2:00pm

    Thursday, June 27, 12:30pm

    Tags: webinar data quality data upload reports
  • Jun
    04

    All data exchange participants will need to use real-time web services. With web services, uploads occur automatically, so as soon as Florida SHOTS receives the records from your EHR, the shots are processed immediately! This means your office can instantly create and print the DH Form 680 and immunization history forms without duplicate data entry.

    If your office is currently using a “batch” process to upload your immunizations, make sure to contact your software provider to ask about real-time and bi-directional web services. Your EHR company will need to move to real-time web services for your shots to upload and post. As we move through the process of transitioning all uploads to web services, our Florida SHOTS Data Team will be working closely with practices to ensure a smooth transition.

    Tags: data upload updates software providers