updates

updates

Don’t Miss Our Live Webinars!

Throughout November, we will be going over the recent updates to the Florida SHOTS registry. These updates include enhancements to the “Vaccinations” page within the patient record and “Order Request” page for VFC providers including a “Shots Recorded” column displaying vaccine totals recorded in the registry. Click HERE to view the schedule and register!

Florida SHOTS Compatibility with Microsoft Edge!

We are excited to announce that the Florida SHOTS registry will now be accessible using Microsoft Edge and Internet Explorer versions 9+ and will not require "Compatibility View.”

As we install this update, Florida SHOTS is expected to be unavailable from 6:00PM EST, Friday, January 6 through approximately 8:00PM.

For assistance using Florida SHOTS following the maintenance period, please contact the Florida SHOTS Help Desk at 1-877-888-7468 (SHOT).

Florida SHOTS Updated HPV and Trumenba Schedules

We’ve updated Florida SHOTS to include the new 2-dose schedules for HPV and Trumenba, which were recently approved by Advisory Committee on Immunization Practices (ACIP). You can find the details on the dosing recommendations HERE.

Log Tag Configuration

Have you been uploading temperature files into Florida SHOTS regularly and all of a sudden—you either can’t find the “CSV” file, or you see “Blocked because of content error?” Your Log Tag software may have been automatically updated or re-installed on your computer. To get back on track, check out the Log Tag Configuration PowerPoint to reset the correct configuration and avoid these errors. Other Log Tag resources can be found HERE.

VFC LogTag Temperature Data Logger Batteries

The approximate battery life for the LogTag thermometers is about one year of operation.  If you’ve been using your thermometers for about a year, we recommend changing the battery to prevent errors with your uploads. An extra battery was provided by the VFC office but can also be purchased anywhere that batteries are sold. The battery type is a CR2032 and you can click HERE for instructions on how to change. Once the battery is changed, dock the LogTag to re-start it. You can access other Log Tag resources HERE.

Certifying Form 680s

To avoid delayed school or child care entry, it’s important to understand the differences in each choice on the D.H. Form 680 and provide your patients the correct version. Remember:

Part A is for patients who are up-to-date for their age and meet the age-appropriate school requirements for grades K-12; or for the 7th-grade requirements only.

Part B is for temporary medical exemptions—an expiration date is required (generally 15 days after the next scheduled appointment). If a Part B is chosen and the patient has received all the vaccinations they can for now (i.e., they are currently up-to-date), the system will pre-populate a suggested expiration date equal to 15 days after the earliest next recommended due date amongst all series that are not complete.

Part C is used for permanent medical exemptions including contraindications.

For more information, check out the “Quick Tips for Full Access Accounts” guide or view the “Creating Forms” recorded webinar.

Give Parents Access to Print 680 Forms!

One of the most valuable time-saving benefits of Florida SHOTS is the ability to allow parents to save and print their child’s electronically certified 680 from their own computer. Give parents a PIN while they’re in your office and eliminate multiple requests and calls for 680 forms.

It’s easy! Here’s how:

  1. Create and issue a PIN at the office visit.
  2. Electronically certify the patient’s 680 form within 10 days of issuing the PIN.
  3. Update PINs every time a new 680 is certified.

Check out the “Setting Up Patient Shot Record Retrieval” guide for full instructions or view our recorded webinar here.

Temperature Monitoring Data Logger Resources

While temperature monitoring using a continuous data logger thermometer is a VFC program requirement, using the state-supplied Log Tag thermometer isn’t the only option.

The temperature data loggers listed below meet Florida’s requirements for continuous temperature monitoring and documentation. These devices have successfully uploaded files to Florida SHOTS:

To learn more about VFC temperature monitoring, we have several training options available:

Have You Tried Our Web-Based Training?

We are excited about our web-based training (WBT) platform, and we think you will be, too. It’s an easy way to train at your pace, on your schedule. Whether you are a newly enrolled office or just need refresher training to stay up-to-date on the latest registry tools, our WBT has you covered.

Florida SHOTS users can access the training platform at https://www.flshots.com/wbt/selection.html or after logging in at www.flshots.com. In the registry, click the option for web-based training in the side menu under “Customer Support” to get started today!

Adding a New Stand-Alone Unit into Florida SHOTS

As a reminder, all VFC providers are required to have a separate stand-alone freezer by June 30, 2016. To make the change in Florida SHOTS:

  1. Record five days of in-range temperatures on paper before storing vaccine in the unit or adding the unit to Florida SHOTS. Send this documentation as an attachment to the VFC Office by emailing it to [email protected]. Please ensure the email subject line includes your PIN number and “Manual Temperatures for New Unit.”
  2. After five days of good temperatures are recorded, log into Florida SHOTS and click on “Show Detail” to change the “Identifier” for the old unit by adding “old” (ex. 123456-refrigerator old).
  3. Enter a “Thru date” to remove it from service. This is the last day your vaccines were stored in the unit.
  4. Add a new unit using the previous identifier that matches your LogTag identifier (123456-refrigerator).
  5. Contact the VFC Program Office or your Immunization Area Consultant to enable the “import format” for the new unit.