updates

updates

Importance of Correct Lot Numbers

Florida SHOTS provides the “Shots Recorded” totals to VFC providers when placing VFC vaccine orders on the inventory confirmation page. This total may not always match the totals entered in the “Doses Administered” column, and in many cases this is due to the lot number not being entered correctly in the patient record. The most common errors are entering extra characters and entering the letter “O” instead zeros. 

For users who are responsible for receiving new shipments in Florida SHOTS, it’s important to compare and confirm the lot numbers in the registry and on the actual vaccines before applying that receipt to your VFC inventory. If there are any differences, you can edit the information in Florida SHOTS before applying the receipt to your VFC inventory. And, remember: For Pentacel, MMR, VZV and Proquad, the lot number on the box should be used.

Click HERE to see steps on how to complete the edit or HERE for Spanish.

Florida SHOTS Live Webinar: Shots Recorded Totals Overview

Have you noticed discrepancies between your "Doses Administered" and "Shots Recorded" columns on your VFC Order Request? Don't worry! Join us for an upcoming live webinar to understand how these totals are calculated and how to research, correct, and prevent any inventory problems!

Also, for offices who participate in data upload, we will also have a member of our Data Upload Team to provide steps you can take to ensure your data successfully transfers from your EHR to the registry.

Click HERE to view the schedule and register!

Vaccine Types Updated/Added

Florida SHOTS has been updated to include two new vaccine types, and changes have been made to the names of some existing vaccines:

  • New vaccine type "ZOSTER (SHINGRIX)", CPT = 90750, CVX = 187
  • New vaccine type "ZOSTER UNK", CVX = 188
  • New vaccine type "HEP B (HEPLISAV-B)", CPT = 90739, CVX = 189
  • Renamed "BEXSERO" to "MEN B (BEXSERO)"
  • Renamed "TRUMENBA" to "MEN B (TRUMENBA)"
  • Renamed "IMOVAX IM" to "RABIES IM (IMOVAX)"
  • Renamed "RABAVERT IM" to "RABIES IM (RABAVERT)"
  • Renamed "ZOSTER VZV" to "ZOSTER (ZOSTAVAX)"

Don’t Miss Our Live Webinars!

Throughout November, we will be going over the recent updates to the Florida SHOTS registry. These updates include enhancements to the “Vaccinations” page within the patient record and “Order Request” page for VFC providers including a “Shots Recorded” column displaying vaccine totals recorded in the registry. Click HERE to view the schedule and register!

Florida SHOTS Compatibility with Microsoft Edge!

We are excited to announce that the Florida SHOTS registry will now be accessible using Microsoft Edge and Internet Explorer versions 9+ and will not require "Compatibility View.”

As we install this update, Florida SHOTS is expected to be unavailable from 6:00PM EST, Friday, January 6 through approximately 8:00PM.

For assistance using Florida SHOTS following the maintenance period, please contact the Florida SHOTS Help Desk at 1-877-888-7468 (SHOT).

Florida SHOTS Updated HPV and Trumenba Schedules

We’ve updated Florida SHOTS to include the new 2-dose schedules for HPV and Trumenba, which were recently approved by Advisory Committee on Immunization Practices (ACIP). You can find the details on the dosing recommendations HERE.

Log Tag Configuration

Have you been uploading temperature files into Florida SHOTS regularly and all of a sudden—you either can’t find the “CSV” file, or you see “Blocked because of content error?” Your Log Tag software may have been automatically updated or re-installed on your computer. To get back on track, check out the Log Tag Configuration PowerPoint to reset the correct configuration and avoid these errors. Other Log Tag resources can be found HERE.

VFC LogTag Temperature Data Logger Batteries

The approximate battery life for the LogTag thermometers is about one year of operation.  If you’ve been using your thermometers for about a year, we recommend changing the battery to prevent errors with your uploads. An extra battery was provided by the VFC office but can also be purchased anywhere that batteries are sold. The battery type is a CR2032 and you can click HERE for instructions on how to change. Once the battery is changed, dock the LogTag to re-start it. You can access other Log Tag resources HERE.

Certifying Form 680s

To avoid delayed school or child care entry, it’s important to understand the differences in each choice on the D.H. Form 680 and provide your patients the correct version. Remember:

Part A is for patients who are up-to-date for their age and meet the age-appropriate school requirements for grades K-12; or for the 7th-grade requirements only.

Part B is for temporary medical exemptions—an expiration date is required (generally 15 days after the next scheduled appointment). If a Part B is chosen and the patient has received all the vaccinations they can for now (i.e., they are currently up-to-date), the system will pre-populate a suggested expiration date equal to 15 days after the earliest next recommended due date amongst all series that are not complete.

Part C is used for permanent medical exemptions including contraindications.

For more information, check out the “Quick Tips for Full Access Accounts” guide or view the “Creating Forms” recorded webinar.

Give Parents Access to Print 680 Forms!

One of the most valuable time-saving benefits of Florida SHOTS is the ability to allow parents to save and print their child’s electronically certified 680 from their own computer. Give parents a PIN while they’re in your office and eliminate multiple requests and calls for 680 forms.

It’s easy! Here’s how:

  1. Create and issue a PIN at the office visit.
  2. Electronically certify the patient’s 680 form within 10 days of issuing the PIN.
  3. Update PINs every time a new 680 is certified.

Check out the “Setting Up Patient Shot Record Retrieval” guide for full instructions or view our recorded webinar here.