Quick Tips Guide

Quick Tips Guide

VFC Inventory: “Shots Recorded FAQs” Now Available

Check out our newest Florida SHOTS FAQ document containing questions and answers about the recent addition of the “Shots Recorded” column on the “VFC Order Request” page. You will see how the shots recorded totals are calculated, what may cause discrepancies between your “Doses Administered” and “Shots Recorded” columns and much more. Click HERE to view!

 

Updated Vaccine Type Table

We’ve recently updated our “Vaccine Type Table” guide in both English or Spanish. This table helps you select the correct vaccine type when entering vaccines into your patient records. You can also link directly to the table from the “Vaccination” menu while you are adding vaccines.

Florida SHOTS Training Resources

Florida SHOTS users have several training resources available, whether you are new to using the registry or just need a refresher. These resources include recorded webinars, step-by step guides, web-based training modules, and a training system which is a functional copy of the registry to practice using the different features. These resources are available 24/7! CLICK HERE TO ACCESS

Valuable Reports at Your Fingertips!

Ever wonder how many VFC-eligible shots your office administered? With Florida SHOTS you can answer that question with a few clicks. The “Vaccine Utilization Report” prints an up-to-date report that you can tailor by date, vaccine type, service location, and VFC program component.

The “Vaccine Utilization Report” captures:

  • Vaccine type
  • Date given
  • Patient demographics
  • Manufacturer and lot number
  • VFC eligibility type
  • Location
  • Service provider
  • CPT code

 

To access the report:

  • Go to the “Reports” menu.
  • Click on “Vaccine Utilization.”
  • Enter the date range.
  • Select vaccine type(s) desired to appear.
  • Select “Client Detail” as the “Report Format” to view and print the report.
  • Select “Excel File – downloaded” as the “Report Format” to download the report as an Excel file.
  • Click “Generate Vaccine Usage Report” to run the report.

For step-by-step instructions with screenshots on this report and other tips for entering VFC shot records into Florida SHOTS, download the “VFC Dose Accountability Quick Tips.”

Are Schools and Child-Care Centers Able to Verify Shot Records Online?

Florida SHOTS certified electronic signature DH Form 680 is available and accessible to any school or licensed child-care center enrolled in Florida SHOTS. By Administrative Rule 64D-3.046, F.A.C., facilities can accept electronically certified 680s from their students.

Schools and child-care centers can also search and print certified form 680s without the extra step of having to contact doctors’ offices or parents for missing records.

If you are a school or child-care center looking for more information about your Florida SHOTS access, download “Quick Tips for View-Only Accounts” in English or Spanish.