Once you are done reviewing a patient record, click on “Release Patient Record” found under “Close Patient” in Florida SHOTS Patients menu to correctly release the record. Otherwise, the record can be locked for up to two hours from others accessing it and/or from live web service data submissions.
If you’re a data upload participating office and you notice a patient record is missing a vaccine, it’s important to research the problem to correct it and possibly prevent future errors. There are a few possible causes, and most can be easily fixed in your software. For example, the vaccine record may have been rejected due to sending the incorrect CVX code. Or perhaps your office forgot to include the patient’s address in the file.
By running an Upload Log Report in Florida SHOTS, you can quickly determine the reason for the rejection and get it corrected. You can access the recorded webinar to learn how to run your Upload Log Report HERE.
From time to time, you may come across duplicate patient records in Florida SHOTS. Did you know that are a few things that you can do to prevent them from being created in the first place? Remember the 3 Cs for patient records: Complete. Correct. Current.
Providing full names and up-to-date addresses and completing as many fields as possible allows Florida SHOTS to cross-reference the information and add updates to existing records. Also remember to click on “Release Patient Record” when you’re done to prevent locked records and uploading errors.
As patients come in for back-to-school visits, make sure to check their “Immunization Status” in Florida SHOTS. This screen allows you to easily determine immunization needs based on their vaccination history, age, and medical contraindications. You’ll also see alerts if they are due or overdue for any of the required or recommended vaccines—including minimum and recommended due dates! Florida SHOTS simplifies complex immunization schedules to help you keep your patients on track and up-to-date.
With the release of the new “Patient Status Report,” you can now review a list of your full patient population including record status (active, inactive, etc.) and other basic details. This can help you monitor and ensure your patient population is complete, correct and current!
We will be hosting live trainings throughout the month of May to walk you through creating your “Patient Status Report” and managing your patient population within the registry. Sign up today!