Patient status

Patient status

Florida SHOTS LIVE Webinar: Patient Record Review

During our live webinars this month we will provide an overview of a patient record within Florida SHOTS and discuss managing your patients. We will demonstrate generating the Patient Status Report that provides a list of all of the patients who have your office listed as the CIP (Current Immunization Provider), updating patient status, reviewing immunization status, and generating an Immunization History Report, and creating 680 forms.


Click below to register!

Thursday, April 16, 12:30pm

Tuesday, April 21, 12:30pm *Spanish

Wednesday, April 29, 12:00pm

One Conversation Could Save a Life

Talk to your patients about the importance of sticking to the Advisory Committee on Immunization Practices (ACIP) schedule.

When parents have questions and concerns about their family’s health, they look to you. Make sure your patients know the facts when it comes to the risks and benefits of vaccines and always encourage them to stick to the ACIP schedule.

Visit or for resources and guidance to help keep your patients on track. For more information, call 877-888-7468 (SHOT).                                                                     

Release Patient Record

Once you are done reviewing a patient record, click on “Release Patient Record” found under “Close Patient” in Florida SHOTS Patients menu to correctly release the record. Otherwise, the record can be locked for up to two hours from others accessing it and/or from live web service data submissions.

Missing Vaccine Records

If you’re a data upload participating office and you notice a patient record is missing a vaccine, it’s important to research the problem to correct it and possibly prevent future errors. There are a few possible causes, and most can be easily fixed in your software. For example, the vaccine record may have been rejected due to sending the incorrect CVX code. Or perhaps your office forgot to include the patient’s address in the file.

By running an Upload Log Report in Florida SHOTS, you can quickly determine the reason for the rejection and get it corrected. You can access the recorded webinar to learn how to run your Upload Log Report HERE.

Avoid Duplicate Records

From time to time, you may come across duplicate patient records in Florida SHOTS. Did you know that are a few things that you can do to prevent them from being created in the first place?  Remember the 3 Cs for patient records: Complete. Correct. Current.

Providing full names and up-to-date addresses and completing as many fields as possible allows Florida SHOTS to cross-reference the information and add updates to existing records. Also remember to click on “Release Patient Record” when you’re done to prevent locked records and uploading errors.

Need a Status Update?

As patients come in for back-to-school visits, make sure to check their “Immunization Status” in Florida SHOTS. This screen allows you to easily determine immunization needs based on their vaccination history, age, and medical contraindications. You’ll also see alerts if they are due or overdue for any of the required or recommended vaccines—including minimum and recommended due dates! Florida SHOTS simplifies complex immunization schedules to help you keep your patients on track and up-to-date.

Do You Know Your Patients in Florida SHOTS?

With the release of the new “Patient Status Report,” you can now review a list of your full patient population including record status (active, inactive, etc.) and other basic details. This can help you monitor and ensure your patient population is complete, correct and current!

We will be hosting live trainings throughout the month of May to walk you through creating your “Patient Status Report” and managing your patient population within the registry. Sign up today!