Florida SHOTS Blog
The latest news and updates from the Florida SHOTS team.
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Florida SHOTS Newsletter: November 2025
Florida SHOTS Data Quality Keep Your Data Complete, Current, and Correct Did you know that uploading incorrect or outdated CVX, MVX and VIS codes from your electronic health records (EHR) can result in vaccines getting rejected and not transferring to patient records? Especially during flu season, with new vaccine types and codes, make sure to check your EHR Immunization Table and update your codes! See here for important links: CVX code table: Immunization codes sent by your EHR to FLSHOTS. MVX code table: Vaccine manufacturers table. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. We also have staff who can help you check your data uploads for errors and warnings! We offer monthly Data Quality trainings. Sign up here today! We also offer personalized data analysis including: Full review of your data in the system using the Data Quality Tool Review of immunization codes within your software Review of all rejections, warnings, and accepted data If you would like a thorough data quality analysis, contact our data quality specialist, Jennifer Hagans at (904) 210-8824 or Jennifer.Hagans@FLhealth.gov. Learn More! We also update our own Vaccine Table regularly to ensure you have the correct codes and vaccine information! See all Resources The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? New users who do not log in within three days of their account being created will be automatically inactivated. Additionally, existing users who don’t login during a 30-day period and those who are not confirmed at the end of the Organization’s User Confirmation period will also be automatically inactivated. The Local Organization Administrator will need to activate the account to continue with access. Tech Tips "As a Local Organization Administrator (LOA), what do I need to do if an employee and Florida SHOTS user leaves our practice?" LOAs are responsible for maintaining an accurate and current Personnel List, including adding new users and unlocking passwords. They’re also responsible for making sure that only authorized users have access to Florida SHOTS—including removing personnel who leave the practice. This can be done by opening personnel records and entering an “end date” to remove former employee access to the registry through your organization. To learn more about these responsibilities see our LOA guide.
LIVE Webinar: Reconciling Your VFC Inventory
Accurately maintaining your Vaccines for Children (VFC) inventory is vital to your participation in the program. During this live webinar, we will demonstrate how to complete inventory adjustments to report wasted/expired vaccines, and generate the Shots Recorded Report to touch on the most common errors that can cause inventory discrepancies. Click on the below date (in EST) to register. Thursday, November 6, 12:30pm Thursday, November 13, 12:30pm Spanish Wednesday, November 19, 12:00pm
Don’t Forget to Check Your Codes!
Providers that electronically upload their vaccine data need to ensure their EHR’s immunization table has the correct CVX, MVX and VIS codes. Having incorrect codes can result in vaccine messages getting rejected and not transferring to the patient records. Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EHR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more data upload tips, visit flshotsusers.com/training/live-training and sign up for the “Data Quality Report” training offered every month.
Florida SHOTS Office Hours
Join us for our Office Hours session where you can bring your Florida SHOTS questions and hear trending questions we are getting from users across the state. Click on the date to register! (EST) Wednesday, October 8, 12:00pm
LIVE Webinar: Updates for Local Organization Administrators
Organizations have at least one user designated as a Local Organization Administrator (LOA) to manage their Florida SHOTS account. During this webinar, we will review the various LOA responsibilities to ensure the account is up to date! Topics include the User Confirmation requirement and managing your Personnel List (adding/terminating/activating user access). Click on the date to register! (EST) Thursday, October 9, 12:30pm Tuesday, October 14, 12:30pm* SPANISH Wednesday, October 22, 12:00pm
Let Florida SHOTS help you Reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the “Shots Recorded Report” that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
LIVE Webinar: Assessing Immunization Coverage Levels
With the back-to-school season now complete, it’s a great time to utilize the tools within Florida SHOTS to assess immunization coverage levels for all childhood and adolescent vaccinations in your practice. During this webinar, you will learn everything you need to know to generate your personalized assessments including the Survey Report, Summary Report, IQIP Report and the Patient List Report. Click on the date to register! (EST) Tuesday, September 9, 12:30pm Wednesday, September 17, 12:30pm* SPANISH Thursday, September 25, 12:30pm
Annual User Confirmation
To increase security and only allow authorized users to access Florida SHOTS, Local Organization Administrators (LOAs) will need to confirm users within their organization each year. Seven days prior to the user confirmation period starting, an alert will be displayed when the LOA logs in to Florida SHOTS and the LOAs will also receive an email notification the day before. LOAs will have a 90-day period to complete the confirmation within Florida SHOTS. Users that are not confirmed will no longer have access to Florida SHOTS. See step-by-step instructions for the User Confirmation process in our short video or this quick guide.