If your office participates in data upload from your EHR, it’s important to ensure that the vaccine records are uploading properly into Florida SHOTS by checking for errors. Each month, our post-implementation specialist provides a live webinar training to walk participants through step-by-step instruction on how to run your own upload log reports to review your transaction history and identify any errors. Click HERE to register!
Florida SHOTS Blog
Florida SHOTS Blog
Throughout November, we will be going over the recent updates to the Florida SHOTS registry. These updates include enhancements to the “Vaccinations” page within the patient record and “Order Request” page for VFC providers including a “Shots Recorded” column displaying vaccine totals recorded in the registry. Click HERE to view the schedule and register!
Check out our newest Florida SHOTS FAQ document containing questions and answers about the recent addition of the “Shots Recorded” column on the “VFC Order Request” page. You will see how the shots recorded totals are calculated, what may cause discrepancies between your “Doses Administered” and “Shots Recorded” columns and much more. Click HERE to view!
Duplicate patient records take time, effort, and resources to correct, but there are simple steps you can take to minimize these duplicates. When you search for a patient, if more than one patient record comes up, hover over the names to see the patient’s address and current immunization provider (CIP). Select the record that matches your patient’s information and enter and confirm as much personal information about a patient as possible (such as parent names and address). Remember to release the record as soon as you’re finished. Additionally, if you have a real-time data upload connection from your EHR/EMR to the Registry, try to avoid entering data manually.
If you discover a duplicate patient record, call the Florida SHOTS Help Desk to fix it. Never try to manipulate record information to force records to merge, since it’s very difficult to re-separate records once they are incorrectly merged.
Did you know that every month we offer “New User and Refresher Overview” and “Data Upload Log Reports” live webinars? Whether a user needs a basic overview to start using the registry or an office participates with data upload and needs to ensure the data is successfully uploading in Florida SHOTS, these webinars will provide step-by-step instruction on how to successfully complete the functions. Click HERE to view the schedule and register!
This month, please join us for our live webinar sessions to learn how to return VFC vaccine doses that may have spoiled due to temperature excursions during Hurricane Irma. We will take you step-by-step from completing the inventory adjustment to requesting the shipping label within Florida SHOTS. Click HERE to view dates and register!