VFC

VFC

Check Before You Accept!

It’s important to carefully check your VFC shipments for correct VFC lot numbers and expiration dates against your “Pending Receipt” list in Florida SHOTS. Once the pending receipt is applied to your inventory balance you will not be able to correct these numbers. You have the option to revise the pending receipt to correct any errors before you accept the vaccines into your inventory and prevent errors in the future. If you see that the lot numbers/expiration dates on the package differ from those on the vaccines inside, please call a VFC representative at 1-877-888-7468 to assist you.

Click HERE to review how to revise the pending receipt.

Don’t Miss Our Live Webinars!

Throughout November, we will be going over the recent updates to the Florida SHOTS registry. These updates include enhancements to the “Vaccinations” page within the patient record and “Order Request” page for VFC providers including a “Shots Recorded” column displaying vaccine totals recorded in the registry. Click HERE to view the schedule and register!

VFC Inventory: “Shots Recorded FAQs” Now Available

Check out our newest Florida SHOTS FAQ document containing questions and answers about the recent addition of the “Shots Recorded” column on the “VFC Order Request” page. You will see how the shots recorded totals are calculated, what may cause discrepancies between your “Doses Administered” and “Shots Recorded” columns and much more. Click HERE to view!

 

October Webinar Topic: Returning Spoiled VFC Vaccines

This month, please join us for our live webinar sessions to learn how to return VFC vaccine doses that may have spoiled due to temperature excursions during Hurricane Irma. We will take you step-by-step from completing the inventory adjustment to requesting the shipping label within Florida SHOTS. Click HERE to view dates and register!

Ordering VFC Flu Vaccines

For those providers who completed the seasonal flu pre-book in Florida SHOTS earlier in the year, you can now place orders directly using the “Order Request” page. If you did not complete the seasonal pre-book process, you will first need to place your pre-book by submitting your request to [email protected]

Once this is completed, you will be able to place orders through Florida SHOTS. Click HERE to access the guide on how to place flu vaccine orders within Florida SHOTS or HERE for the Spanish version of the guide.

As always, if you have specific questions, please contact the VFC Program via email at [email protected] or via phone at 1-877-888-7468.

LogTag Recalibration: Manual Temperature Entry

If you sent your LogTag thermometer for recalibration, VFC will give you temporary access to enter your temperatures manually into Florida SHOTS. When adding temperatures, make sure to click on the “Add Temp Reading” link for the unit instead of “Add Missing Temp Reading.” This will prevent adding a “missing temperature” excursion by mistake.

Also, feel free to contact the VFC Program to request your manual access to be extended if you haven’t received your Log Tag before the access expires. Check out our LogTag Recalibration FAQs HERE!

Don’t Miss April’s Live Webinars—VFC Vaccine Orders and CHD Reports!

For our upcoming live webinar sessions, we will cover one of the most important functions for Vaccine for Children (VFC) providers: vaccine ordering. We will walk you through the process of placing your regularly scheduled orders and flu vaccine pre-booking within Florida SHOTS. We’ll also review helpful tools, including the “Vaccine Utilization Report,” to assist you in your inventory reconciliation. CLICK HERE TO REGISTER

The county health department (CHD) sessions will cover how to create and utilize reports that are available on Florida SHOTS, such as the physical inventory, doses administered, and vaccine utilization reports. This is a great way for new users to learn the many ways Florida SHOTS can compile information - as well as a good refresher for current staff members. CLICK HERE TO REGISTER

We hope you will join us!

Recently Recalibrated Your Log Tag?

If you’ve recently recalibrated one or more of your Log Tag thermometers, make sure to also update the new expiration date within Florida SHOTS.  To do this, navigate to your refrigerator/freezer unit’s “Calibration Log,” found on the menu within the “Temperature Logs” page in Florida SHOTS. Once you see the “Calibration Log,” double click on the Log Tag line item to open the “Update Calibration Record” screen.  Enter the new calibration expiration date in the “Expiration Date” field and click on the “Change” button to save. That’s it!
 

Vaccines for Children 2017 Required Training Is Now Available!

Completion of this webinar is required for every Enrollee, Primary Vaccine Coordinator, and Back-up Vaccine Coordinator at each VFC location. The training provides a review of VFC policies and procedures and emphasizes the VFC program changes for 2017. You can access the training HERE.

Recalibrating Log Tag Thermometers Provided by the Vaccines for Children (VFC) Program

Calibration certificates for the VFC Log Tag Thermometers are valid for around two years before expiring. Florida SHOTS will notify your office 30 to 60 days prior to the expiration date, and you will also see a red exclamation mark next to the “Calibration Log” menu option on the “Temperature Log” page in Florida SHOTS. Click HERE to download step-by-step instructions on getting your Log Tag recalibrated.