Seasonal flu activity is on the rise, both in Florida and across the U.S. The best way to prevent flu is to get vaccinated. The VFC Program has plenty of flu vaccine available to ship immediately, and VFC staff are prioritizing the approval of these orders. Providers will not be held responsible for flu vaccine that expires in their storage units. Login to Florida SHOTS to place your order today!
Join us for our live webinar sessions throughout February as we demonstrate how to create and interpret AFIX and custom assessment reports in Florida SHOTS to check your immunization coverage levels. These assessments are available for both pediatric and adolescent patients and include flu, HPV, and much more!
Click HERE to view the schedule and register!
Florida SHOTS provides the “Shots Recorded” totals to VFC providers when placing VFC vaccine orders on the inventory confirmation page. This total may not always match the totals entered in the “Doses Administered” column, and in many cases this is due to the lot number not being entered correctly in the patient record. The most common errors are entering extra characters and entering the letter “O” instead zeros.
For users who are responsible for receiving new shipments in Florida SHOTS, it’s important to compare and confirm the lot numbers in the registry and on the actual vaccines before applying that receipt to your VFC inventory. If there are any differences, you can edit the information in Florida SHOTS before applying the receipt to your VFC inventory. And, remember: For Pentacel, MMR, VZV and Proquad, the lot number on the box should be used.
Have you heard about the new requirement for Vaccines for Children (VFC) providers to have at least one calibrated data logger as a backup thermometer? You can find a current list of data loggers that are compatible to use with Florida SHOTS HERE.
If you have questions about whether your data logger is compatible with Florida SHOTS, please contact the Florida SHOTS Help Desk.
Have you noticed discrepancies between your "Doses Administered" and "Shots Recorded" columns on your VFC Order Request? Don't worry! Join us for an upcoming live webinar to understand how these totals are calculated and how to research, correct, and prevent any inventory problems!
Also, for offices who participate in data upload, we will also have a member of our Data Upload Team to provide steps you can take to ensure your data successfully transfers from your EHR to the registry.
Click HERE to view the schedule and register!
It’s important to carefully check your VFC shipments for correct VFC lot numbers and expiration dates against your “Pending Receipt” list in Florida SHOTS. Once the pending receipt is applied to your inventory balance you will not be able to correct these numbers. You have the option to revise the pending receipt to correct any errors before you accept the vaccines into your inventory and prevent errors in the future. If you see that the lot numbers/expiration dates on the package differ from those on the vaccines inside, please call a VFC representative at 1-877-888-7468 to assist you.
Click HERE to review how to revise the pending receipt.
Throughout November, we will be going over the recent updates to the Florida SHOTS registry. These updates include enhancements to the “Vaccinations” page within the patient record and “Order Request” page for VFC providers including a “Shots Recorded” column displaying vaccine totals recorded in the registry. Click HERE to view the schedule and register!
Check out our newest Florida SHOTS FAQ document containing questions and answers about the recent addition of the “Shots Recorded” column on the “VFC Order Request” page. You will see how the shots recorded totals are calculated, what may cause discrepancies between your “Doses Administered” and “Shots Recorded” columns and much more. Click HERE to view!
This month, please join us for our live webinar sessions to learn how to return VFC vaccine doses that may have spoiled due to temperature excursions during Hurricane Irma. We will take you step-by-step from completing the inventory adjustment to requesting the shipping label within Florida SHOTS. Click HERE to view dates and register!
For those providers who completed the seasonal flu pre-book in Florida SHOTS earlier in the year, you can now place orders directly using the “Order Request” page. If you did not complete the seasonal pre-book process, you will first need to place your pre-book by submitting your request to [email protected]
Once this is completed, you will be able to place orders through Florida SHOTS. Click HERE to access the guide on how to place flu vaccine orders within Florida SHOTS or HERE for the Spanish version of the guide.
As always, if you have specific questions, please contact the VFC Program via email at [email protected] or via phone at 1-877-888-7468.