Vaccines for Children (VFC) and Vaccines for Adult (VFA) Program participants are now able to pre-book their flu vaccines in Florida SHOTS for the 2020-2021 season. Only the Enrollee, Primary Coordinator, or Back-up Coordinator are able to enter the pre-book information into Florida SHOTS.
Check out our new 2020 VFC Annual Provider Staff Training Instructions guide that includes detailed steps for completing the required Centers for Disease Control and Prevention’s “You Call the Shots” interactive training courses. There’s also the Order Inventory Worksheet to learn how to create a worksheet within Florida SHOTS to assist with counting your vaccines and recording “Doses administered” on your VFC order request.
Accurately maintaining your VFC inventory is vital to your participation in the program. During this live Managing Your VFC Inventory webinar, we will demonstrate how to generate the "Aging Vaccine Report" to identify vaccines that have expired or will be expiring, and reporting wasted and returned vaccines (including expired flu doses).
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Thursday, June 11, 12:30pm* Spanish
During this webinar we will review a few tools that Florida SHOTS has available for users with Vaccines for Children (VFC) responsibilities. These include the updated Order Inventory Worksheet, Aging Vaccine Report and the NEW Shots Recorded Report that provides vaccinations recorded for specified VFC PIN, effort, date range and vaccines.
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Tuesday, March 10, 12:30pm *Spanish
Beginning January 2020, the Immunization Section's VFC Annual Provider Staff Training will consist of CDC's "You Call the Shots” interactive, web-based training courses. The completion of two courses is required. Titles of the required courses are: Vaccines for Children (VFC) and Vaccine Storage and Handling.
Remember, the VFC enrollee, primary VFC coordinator and the back-up coordinator must complete the VFC annual provider training prior to annual reenrollment or before your next scheduled VFC compliance site visit, whichever comes first.
Beginning January 2020, the enrollee and coordinators must access the two training courses, noted above, at https://www.cdc.gov/vaccines/ed/youcalltheshots.html. After completing each course, you will need to login or create a new account on Training and Continuing Education Online (TCEO) at www.cdc.gov/GetCE.
To receive a certificate of completion for each course and receive continuing education, as applicable, you will need to complete the following steps. After you login or create a new account on TCEO:
- Visit "Search Courses” to find the courses you completed.
- Scroll down and click on the title of the course.
- Review the information on the "Course Summary” page and click "Continue.”
- Choose the type of continuing education you'd like to earn. Select CEU to receive a certificate when you do not need continuing education.
- On the "My Activities” page under "Pending CE”, click on the course "Evaluation” and complete it. The posttest is not available to complete until you complete the evaluation
- On the "My Activities” page under "Pending CE”, click on the "Posttest” and complete it. If you don't pass the posttest, you will have one opportunity to retake it.
- On the "My Activities” page, visit the "Completed CE” section to download your certificate. You can also visit the "Transcripts & Certificates” page to download your certificate or transcripts.
Email your certificates to [email protected] with the VFC PIN in the subject line. Certificates can be sent any time prior to annual reenrollment. Your Immunization Section Field Staff will request to see your certificates during your VFC compliance site visit.
If you have specific questions related to the VFC Annual Provider Staff Training requirement, please contact Tracey Wyche at 850-901-6776 or via email at [email protected].
We understand that users may have questions about specific Vaccines for Children (VFC) functions within Florida SHOTS. During this webinar, we will review how to add/edit calibration certificates to your vaccine storage units, provide tips for VFC ordering, and generate the “Aging Vaccine Report” to identify vaccines that have expired or about to expire.
Click HERE to view the schedule and register!
The VFC Program has updated the flu pre-book ordering status to limited. * This means that providers who pre-booked may place their own flu vaccine orders not to exceed their pre-book amount. Flu vaccine doses will need to be requested through Florida SHOTS by using the Order Requests page. It is anticipated more vaccine will become available soon so those providers who did not pre-book may request flu vaccines.
*Please Note: Pre-book is now closed. If you did not pre-book, you may contact the VFC Program at [email protected] to request doses be placed in pre-book for you. Please include your VFC PIN.
This month we will focus on using Florida SHOTS to assess immunization coverage levels for your patients. Whether you want to review how well you did during the recent "back-to-school rush" or are a Vaccine for Children (VFC) participant and want to track the up-to-date percentages for all the necessary childhood and adolescent vaccinations. Topics include creating an Assessment File, personalized assessments, Survey Report, Summary Report, and AFIX Report.
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Did you know that you can increase or decrease the number of vaccine doses on your regularly scheduled VFC vaccine order request? Make sure to review the “Projected Doses” on your “Doses Requested and Approved” page. This number is automatically calculated based on the number of doses you administered and how many you have left on hand, but there may be times when you need more than is projected—like back-to-school rush or other events. You can change the quantity in the “Doses Requested” field and the VFC office will review and determine if it’s approved.