data quality

data quality

Don’t Miss the Monthly Data Quality Reports Live Webinar!

If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During our monthly webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history.

Click HERE to register for the webinar on Wednesday, November 18th at 2:00pm!

PROACTIVITY PREVENTS DUPLICATES.

Duplicate patient records take time, effort, and resources to correct. You can prevent duplicates and ensure the accuracy of your data.

Be complete. More detail is always better—including mother, father, guardian names and birthdates, twin status, and social security numbers helps the system find the correct match.

Be correct. Always use full, legal names instead of nicknames, and enter compete addresses.

Be current. Enter the most recent phone numbers and addresses in Florida SHOTS or in your EHR so that patient records are up-to-date.

We're here to help! Contact our help desk at 877-888-SHOT (7468) with questions about records before attempting to make any changes that could auto-merge the records.

Boost Florida SHOTS Productivity with Recurring Live Webinars

Our training team offers recurring monthly live webinars to help you get the most out the Florida SHOTS system and our data exchange functionality. The New User and Refresher Overview  is for new users or those that may need a refresher on the basics. Data Quality Report helps offices that participate in data exchange to ensure that vaccine records are uploading successfully.

Click HERE to view schedule and register!

Live Webinar: Data Quality Report for Uploading Providers

If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During our monthly webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history. Click HERE to register for the webinar on Wednesday, May 20, at 2:00pm!

Free, Expert Help with Data Quality

If your office participates in data upload from your EHR, it’s important to frequently monitor your data to ensure that the vaccine records are uploading properly into Florida SHOTS. Don’t know where to begin to check for errors and warnings? We’re here to help!

A personalized analysis can be completed and includes:

  • Full review of your data in the registry using the Data Quality Tool
  • Review of immunization codes within your software
  • Review of all rejections, warnings, and accepted data
  • Patient chart review to look for discrepancies in documentation between the patient’s chart, EHR, and data reported to Florida SHOTS

If you would like a thorough data quality analysis, contact our data quality specialist, Gretchen, at (786) 271-6453, or [email protected].
 

Avoid Duplicate Records

From time to time, you may come across duplicate patient records in Florida SHOTS. Did you know that are a few things that you can do to prevent them from being created in the first place? Remember the 3 Cs for patient records: Complete. Correct. Current.

Providing full names and up-to-date addresses and completing as many fields as possible allows Florida SHOTS to cross-reference the information and add updates to existing records.  Also remember to click on “Release Patient Record” when you’re done to prevent locked records and uploading errors.

“Data Quality Report” Live Webinar!

If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During our monthly webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history. Click HERE to register for the webinar on Wednesday, May 15, at 2:00pm!

INSTANT PROCESSING. FEWER ERRORS.

Accurate data in Florida SHOTS leads to easier reporting, more efficient workflow, and better patient care. Real-time data exchange allows for instant shot data processing and reporting. It also eliminates duplicate data entry—reducing the chance for errors.

Remember: as of June 30, 2019, all data exchange participants will be required to use real-time interfaces. If you aren't already using real-time data exchange, check with your software provider about switching as soon as possible.

For more information or a personalized data quality analysis, contact our Data Quality Specialist: Gretchen Cotter: (786) 271-6453 or [email protected]

 

COMPLETE. CORRECT. CURRENT.

Does your office participate in data exchange through your EHR?

Florida SHOTS offers monthly “Data Quality Reports” webinars to help your office verify that your vaccine records are uploading properly into Florida SHOTS. Our Data Quality Specialist provides step-by-step training for running customized reports to review and troubleshoot your uploads.

Providers—especially Vaccines for Children (VFC) participants—can benefit from getting answers to common questions about inventory reconciliation, successful data upload and processing, and preventing errors in the first place! Sign up for either of our next monthly “Data Quality Reports” webinars below:

 

Wednesday, March 20, 2:00pm

Thursday, March 28, 12:30pm