training

training

Changes to Florida SHOTS, DH680 Form Creation

Florida SHOTS will undergo several changes effective June 2, 2017.  These updates include a major visual revamp of registry pages to match our public website, and compatibility with all of the most popular web browsers including Safari.

We’re also revising the creation process of the Immunization DH680 Form within the registry, so as to more efficiently comply with Florida’s statutes. You can find information on the changes to the DH680 form HERE and a list of the all the registry updates can be found under the “Current Announcement” section of the login page.

Join Us for Our Live Webinars!

In our upcoming live webinar sessions “Log Tag FAQs,” we will review the most frequently asked questions regarding the Vaccines for Children Log Tags. We’ll discuss the recalibration process, restarting the Log Tag, and the configuration settings to avoid errors when uploading temperature files into Florida SHOTS. CLICK HERE TO REGISTER.

The county health department (CHD) sessions, “Florida SHOTS 101: Basics for CHDs” will cover the basics of navigating Florida SHOTS for CHD staff. These include: logging in, password retrieval, searching for patients, handling duplicate records, adding new patients, and using the “Immunization Status” and “Vaccination” pages. CLICK HERE TO REGISTER.

Changes to “Add a Vaccination Record” for Private Providers

If you are a private provider whose organization, or any of its sites, participates in one of our ordering efforts (such as the Vaccines for Children Program), you will now see a field labeled “Funding Program” when adding a current vaccine. In this field, you will need to document whether the administered vaccine was ordered through Florida SHOTS, and if so, which ordering effort is being used. Please note that the “Funding Program” field should be left at the default of “-Select-“ for vaccines from your private stock. CLICK HERE FOR MORE INFORMATION.

Don’t Miss April’s Live Webinars—VFC Vaccine Orders and CHD Reports!

For our upcoming live webinar sessions, we will cover one of the most important functions for Vaccine for Children (VFC) providers: vaccine ordering. We will walk you through the process of placing your regularly scheduled orders and flu vaccine pre-booking within Florida SHOTS. We’ll also review helpful tools, including the “Vaccine Utilization Report,” to assist you in your inventory reconciliation. CLICK HERE TO REGISTER

The county health department (CHD) sessions will cover how to create and utilize reports that are available on Florida SHOTS, such as the physical inventory, doses administered, and vaccine utilization reports. This is a great way for new users to learn the many ways Florida SHOTS can compile information - as well as a good refresher for current staff members. CLICK HERE TO REGISTER

We hope you will join us!

Live Webinar: Addressing Common Challenges

Here at Florida SHOTS, we understand that you may encounter challenges when using the registry.  For our upcoming live webinar series, we will provide you with simple solutions to the most frequent questions from users across the state. For the first half of the webinar, we will cover general challenges such as logging in, duplicate records, and missing vaccines. For the second half, we'll focus on VFC-related issues including suspended orders, missing temperatures, updating the Log Tag calibration expiration date, and saving files in ".csv" format. CLICK HERE TO REGISTER We hope you will join us!

Florida SHOTS Training Resources

Florida SHOTS users have several training resources available, whether you are new to using the registry or just need a refresher. These resources include recorded webinars, step-by step guides, web-based training modules, and a training system which is a functional copy of the registry to practice using the different features. These resources are available 24/7! CLICK HERE TO ACCESS

“Managing and Reviewing Your Patients” Live Webinar

This month in our live webinar series, we will review the functions available for managing your current patients in Florida SHOTS. We'll demonstrate the "Patient Status Report" to create a list of all patients that are assigned to your practice, and the "Reminder/Recall" report that for keeping your patients' immunizations up-to-date.  CLICK HERE TO REGISTER

Vaccines for Children 2017 Required Training Is Now Available!

Completion of this webinar is required for every Enrollee, Primary Vaccine Coordinator, and Back-up Vaccine Coordinator at each VFC location. The training provides a review of VFC policies and procedures and emphasizes the VFC program changes for 2017. You can access the training HERE.

New Monthly Live Webinar Available for Data Upload Providers

We encourage data upload participants to check your Upload Log Reports to ensure that your vaccine records are uploading properly to the registry. In this new monthly webinar, our Florida SHOTS data upload team will cover everything you need to know to monitor your uploads for errors, review your transaction history, and make sure your records are complete, correct, and current!  CLICK HERE TO REGISTER

LIVE Webinar: Assessing Immunization Coverage Levels

With the start of the new year, it’s the perfect opportunity to assess the immunization coverage levels for your practice. In the first of this two-part webinar series, we will go over the immunization coverage reports. These reports conform to the CDC’s AFIX standards and include pediatric, adolescent, flu, and HPV coverage levels. The second part will be covered in February.  CLICK HERE TO REGISTER