Training
Florida SHOTS BlogRecent Training Posts
2026 VFC Annual Re-enrollment Training Guide
The 2026 Vaccines for Children (VFC) Program Annual Training will consist of two of the Centers for Disease Control and Prevention’s (CDC) “You Call the Shots” training courses. The enrollee, primary VFC coordinator, and back-up coordinator must each complete both training sessions individually. Access instructions on how to complete HERE. Also available in Spanish.
Annual User Confirmation
Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. In an effort to maintain a secure site, organizations will have an annual User Confirmation period. Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access. Users who are not confirmed at the end of the confirmation period will have their accounts automatically inactivated.You can find step-by-step instructions on completing the user confirmation HERE. Also available in Spanish.
LIVE Webinar: Florida SHOTS Account Maintenance Overview
Each organization enrolled with Florida SHOTS has at least one user designated as a Local Organization Administrator (LOA) to manage their account. During this webinar, we will review the various responsibilities that LOAs have to ensure their Florida SHOTS account is up to date! Topics include annual user confirmation and managing your Personnel List (adding/terminating/activating user access). Click below to register! (EST) You can also register even if you are unable to attend and you will receive a link to the recording. Thursday, January 8, 12:30pm Tuesday, January 13, 12:30pm* Spanish Wednesday, January 21, 12:00pm
Keep Your Data Complete, Current, and Correct
Did you know that uploading incorrect or outdated CVX, MVX and VIS codes from your electronic health records (EHR) can result in vaccines getting rejected and not transferring to patient records? Especially during flu season, with new vaccine types and codes, make sure to check your EHR Immunization Table and update your codes! See here for important links: CVX code table: Immunization codes sent by your EHR to FLSHOTS. MVX code table: Vaccine manufacturers table. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. We also have staff who can help you check your data uploads for errors and warnings! We offer monthly Data Quality training. Sign up here today! We also offer personalized data analysis including: Full review of your data in the system using the Data Quality Tool Review of immunization codes within your software Review of all rejections, warnings, and accepted data If you would like a thorough data quality analysis, contact our data quality specialist, Jennifer Hagans at (904) 210-8824 or Jennifer.Hagans@FLhealth.gov.
Florida SHOTS Live Webinar: Reports Overview
Florida SHOTS has many useful reports available to users from health care provider settings. During this live training we will review how to generate several of these reports. We will cover the Reminder/Recall tool for increasing vaccine coverage among your patients, the Vaccine Utilization Report which shows vaccines administered within a specified date range, and the Shots Recorded Report that generates an Excel file of Vaccines for Children (VFC) vaccinations recorded for specific site(s). We will also go over the Aging Vaccine Report that identifies VFC vaccines that have expired or will be expiring soon. Click on the below date (in EST) to register. Thursday, December 4, 12:30pm Thursday, December 11, 12:30pm* Spanish Wednesday, December 17, 12:00pm
LIVE Webinar: Reconciling Your VFC Inventory
Accurately maintaining your Vaccines for Children (VFC) inventory is vital to your participation in the program. During this live webinar, we will demonstrate how to complete inventory adjustments to report wasted/expired vaccines, and generate the Shots Recorded Report to touch on the most common errors that can cause inventory discrepancies. Click on the below date (in EST) to register. Thursday, November 6, 12:30pm Thursday, November 13, 12:30pm Spanish Wednesday, November 19, 12:00pm
Don’t Forget to Check Your Codes!
Providers that electronically upload their vaccine data need to ensure their EHR’s immunization table has the correct CVX, MVX and VIS codes. Having incorrect codes can result in vaccine messages getting rejected and not transferring to the patient records. Make sure to regularly review and update to ensure you have the correct codes. See here for important links: 1. CVX code table: Immunization codes sent by your EHR to FLSHOTS. 2. MVX code table: Vaccine manufacturers table. 3. Vaccine Information Statements (VIS) dates: These are the most up-to-date CDC patient vaccine information forms. To learn more data upload tips, visit flshotsusers.com/training/live-training and sign up for the “Data Quality Report” training offered every month.
Florida SHOTS Office Hours
Join us for our Office Hours session where you can bring your Florida SHOTS questions and hear trending questions we are getting from users across the state. Click on the date to register! (EST) Wednesday, October 8, 12:00pm
LIVE Webinar: Updates for Local Organization Administrators
Organizations have at least one user designated as a Local Organization Administrator (LOA) to manage their Florida SHOTS account. During this webinar, we will review the various LOA responsibilities to ensure the account is up to date! Topics include the User Confirmation requirement and managing your Personnel List (adding/terminating/activating user access). Click on the date to register! (EST) Thursday, October 9, 12:30pm Tuesday, October 14, 12:30pm* SPANISH Wednesday, October 22, 12:00pm
Let Florida SHOTS help you Reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the “Shots Recorded Report” that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.