Live Webinar: Perspectives on Vaccine Hesitancy

The national Area Health Education Center (AHEC) is hosting a webinar for health professionals who provide and/or promote immunizations including physicians, physician assistants and registered nurses. Topics will include the power of real-life narrative, the wealth of (mis)information, celebrity-ism, and confusion, including how to better deal with this threat to public health. The speaker is Gary S. Marshall, MD, Professor of Pediatrics, Chief, Division of Pediatric Infectious Diseases, University of Louisville School of Medicine. 

 Wednesday, January 10, 3:00 pm

Florida SHOTS Live Webinar: Shots Recorded Totals Overview

Have you noticed discrepancies between your "Doses Administered" and "Shots Recorded" columns on your VFC Order Request? Don't worry! Join us for an upcoming live webinar to understand how these totals are calculated and how to research, correct, and prevent any inventory problems!

Also, for offices who participate in data upload, we will also have a member of our Data Upload Team to provide steps you can take to ensure your data successfully transfers from your EHR to the registry.

Click HERE to view the schedule and register!

Vaccine Utilization Guide Now Available!

The new Vaccine Utilization Report Guide is now available, and will show you step-by-step instructions to generate this report in Florida SHOTS. The report will provide your organization’s vaccine usage information that has been entered either manually or uploaded from your EHR in Florida SHOTS for a specified time period. 

This report may assist Vaccines for Children (VFC) providers that are having discrepancies with the “Shots Recorded” and “Doses Administered” totals when placing their VFC vaccine orders.

You can download it in English HERE or Spanish HERE.

Power the Performance of Quality Data

From upload uncertainty to interface errors, data exchange with Florida SHOTS can have its challenges. Our new monthly Data Quality Webinars are here to help your office understand how to monitor and make sure your data is delivered as timely and accurately as possible.

These live webinars provide step-by-step instruction in how to run customized reports in Florida SHOTS to assess and troubleshoot your data. Each webinar features a Florida SHOTS Data Upload Specialist discussing common data errors seen in the registry, and providers can get answers to common questions about VFC inventory and order report reconciliation, successful data upload and processing, and avoiding outdated shot codes.

Take advantage of our Data Quality Webinars and ensure that your data performance is on target. Click HERE to register for our next session!

Check Before You Accept!

It’s important to carefully check your VFC shipments for correct VFC lot numbers and expiration dates against your “Pending Receipt” list in Florida SHOTS. Once the pending receipt is applied to your inventory balance you will not be able to correct these numbers. You have the option to revise the pending receipt to correct any errors before you accept the vaccines into your inventory and prevent errors in the future. If you see that the lot numbers/expiration dates on the package differ from those on the vaccines inside, please call a VFC representative at 1-877-888-7468 to assist you.

Click HERE to review how to revise the pending receipt.

Ongoing Monthly Training for Data Upload

If your office participates in data upload from your EHR, it’s important to ensure that the vaccine records are uploading properly into Florida SHOTS by checking for errors. Each month, our post-implementation specialist provides a live webinar training to walk participants through step-by-step instruction on how to run your own upload log reports to review your transaction history and identify any errors. Click HERE to register! 

Don’t Miss Our Live Webinars!

Throughout November, we will be going over the recent updates to the Florida SHOTS registry. These updates include enhancements to the “Vaccinations” page within the patient record and “Order Request” page for VFC providers including a “Shots Recorded” column displaying vaccine totals recorded in the registry. Click HERE to view the schedule and register!

VFC Inventory: “Shots Recorded FAQs” Now Available

Check out our newest Florida SHOTS FAQ document containing questions and answers about the recent addition of the “Shots Recorded” column on the “VFC Order Request” page. You will see how the shots recorded totals are calculated, what may cause discrepancies between your “Doses Administered” and “Shots Recorded” columns and much more. Click HERE to view!


Monthly Ongoing Live Webinars

Did you know that every month we offer “New User and Refresher Overview” and “Data Upload Log Reports” live webinars? Whether a user needs a basic overview to start using the registry or an office participates with data upload and needs to ensure the data is successfully uploading in Florida SHOTS, these webinars will provide step-by-step instruction on how to successfully complete the functions. Click HERE to view the schedule and register! 

October Webinar Topic: Returning Spoiled VFC Vaccines

This month, please join us for our live webinar sessions to learn how to return VFC vaccine doses that may have spoiled due to temperature excursions during Hurricane Irma. We will take you step-by-step from completing the inventory adjustment to requesting the shipping label within Florida SHOTS. Click HERE to view dates and register!