We’ve got answers! We have heard from Florida SHOTS users across the state with questions about the recent changes to the DH680 process. We have compiled a list of the frequently asked questions, and you can review these FAQs HERE.
Are you ready for back-to-school rush? During this month’s live webinars, we will be reviewing everything to prepare you for this busy time of year. Topics will include reviewing patient immunization status, entering vaccines, certifying the DH680 form and creating parent PINs.
Click HERE to register today!
Reminder/Recall is one of the many tools in Florida SHOTS that helps you boost immunization levels in your practice. Your office can create lists of patients who are due or overdue for immunizations and even create and print mailing labels. Keep track of your patients’ shots and never miss an opportunity to vaccinate! For step-by-step instructions on how to run a reminder/recall report in your office, check out our “Reminder/Recall Guide”
With the changes to the DH680 form certification process, now is a great time to ensure that your Florida SHOTS account and personnel list are current and correct. In order to electronically certify and sign a 680 form, a current and clear medical license is required to be listed on the provider’s Personnel Maintenance page in Florida SHOTS. Only Local Organization Administrators (LOAs) have the authority to update the personnel list, add/end user access, set permissions, and manage their organization’s Florida SHOTS account. Check out our recorded webinar HERE for step-by-step instructions!
If you need to add or change a LOA on your account, you can contact the Florida SHOTS Help Desk at 877-888-7468 (SHOT) to make those adjustments.
Also, make sure to check the “Current Announcements” on the Florida SHOTS login page for the most up-to-date important announcements!
Florida SHOTS will undergo several changes effective June 2, 2017. These updates include a major visual revamp of registry pages to match our public website, and compatibility with all of the most popular web browsers including Safari.
We’re also revising the creation process of the Immunization DH680 Form within the registry, so as to more efficiently comply with Florida’s statutes. You can find information on the changes to the DH680 form HERE and a list of the all the registry updates can be found under the “Current Announcement” section of the login page.
In our upcoming live webinar sessions “Log Tag FAQs,” we will review the most frequently asked questions regarding the Vaccines for Children Log Tags. We’ll discuss the recalibration process, restarting the Log Tag, and the configuration settings to avoid errors when uploading temperature files into Florida SHOTS. CLICK HERE TO REGISTER.
The county health department (CHD) sessions, “Florida SHOTS 101: Basics for CHDs” will cover the basics of navigating Florida SHOTS for CHD staff. These include: logging in, password retrieval, searching for patients, handling duplicate records, adding new patients, and using the “Immunization Status” and “Vaccination” pages. CLICK HERE TO REGISTER.
If you are a private provider whose organization, or any of its sites, participates in one of our ordering efforts (such as the Vaccines for Children Program), you will now see a field labeled “Funding Program” when adding a current vaccine. In this field, you will need to document whether the administered vaccine was ordered through Florida SHOTS, and if so, which ordering effort is being used. Please note that the “Funding Program” field should be left at the default of “-Select-“ for vaccines from your private stock. CLICK HERE FOR MORE INFORMATION.
For our upcoming live webinar sessions, we will cover one of the most important functions for Vaccine for Children (VFC) providers: vaccine ordering. We will walk you through the process of placing your regularly scheduled orders and flu vaccine pre-booking within Florida SHOTS. We’ll also review helpful tools, including the “Vaccine Utilization Report,” to assist you in your inventory reconciliation. CLICK HERE TO REGISTER
The county health department (CHD) sessions will cover how to create and utilize reports that are available on Florida SHOTS, such as the physical inventory, doses administered, and vaccine utilization reports. This is a great way for new users to learn the many ways Florida SHOTS can compile information - as well as a good refresher for current staff members. CLICK HERE TO REGISTER
We hope you will join us!
Here at Florida SHOTS, we understand that you may encounter challenges when using the registry. For our upcoming live webinar series, we will provide you with simple solutions to the most frequent questions from users across the state. For the first half of the webinar, we will cover general challenges such as logging in, duplicate records, and missing vaccines. For the second half, we'll focus on VFC-related issues including suspended orders, missing temperatures, updating the Log Tag calibration expiration date, and saving files in ".csv" format. CLICK HERE TO REGISTER We hope you will join us!
Florida SHOTS users have several training resources available, whether you are new to using the registry or just need a refresher. These resources include recorded webinars, step-by step guides, web-based training modules, and a training system which is a functional copy of the registry to practice using the different features. These resources are available 24/7! CLICK HERE TO ACCESS