Training
Florida SHOTS BlogRecent Training Posts
LIVE Webinar: Updates for Local Organization Administrators
Organizations have at least one user designated as a Local Organization Administrator (LOA) to manage their Florida SHOTS account. During this webinar, we will review the various LOA responsibilities to ensure the account is up to date! Topics include the User Confirmation requirement and managing your Personnel List (adding/terminating/activating user access). Click on the date to register! (EST) Thursday, October 9, 12:30pm Tuesday, October 14, 12:30pm* SPANISH Wednesday, October 22, 12:00pm
Let Florida SHOTS help you Reconcile VFC Inventory
Vaccines for Children (VFC) participants can access the “Shots Recorded Report” that provides a list of vaccinations recorded corresponding to the VFC PIN. This report used on an ongoing basis can assist in ensuring that VFC vaccines are accounted for in Florida SHOTS and avoid inventory discrepancies. Access our step-by-step guide on how to generate the report HERE. Also available in Spanish.
LIVE Webinar: Assessing Immunization Coverage Levels
With the back-to-school season now complete, it’s a great time to utilize the tools within Florida SHOTS to assess immunization coverage levels for all childhood and adolescent vaccinations in your practice. During this webinar, you will learn everything you need to know to generate your personalized assessments including the Survey Report, Summary Report, IQIP Report and the Patient List Report. Click on the date to register! (EST) Tuesday, September 9, 12:30pm Wednesday, September 17, 12:30pm* SPANISH Thursday, September 25, 12:30pm
LIVE Webinar: Florida SHOTS Trending Questions
During this webinar we will go over trending questions that we have received from our users. These include completing user confirmation, activating user accounts, duplicate patient records, and Vaccines for Children inventory discrepancies. Click on a date below (in EST) to register, and feel free to add a question to cover during the session! Wednesday, August 13, 12:30pm Tuesday, August 19, 12:30pm* Spanish Thursday, August 28, 12:00pm
2025-2026 Flu Pre-Booking
Providers participating with the Vaccines for Children (VFC) or Vaccines for Adults (VFA) Program can now pre-book their flu vaccines within Florida SHOTS. Only the enrolled provider, primary or back-up VFC coordinator can complete the pre-booking. We recommend you review your administration data from the current flu season to determine the number of doses to pre-book for 2025-2026. Find step-by-step instructions on how to pre-book. Also available in Spanish.
Florida SHOTS LIVE Webinar: Tools for Back-to-School Rush
During the webinar, we will demonstrate several tools to help streamline this busy time of year. Topics include reviewing your patient's immunization status, recording vaccinations, creating an Immunization History Report, certifying the DH 680 form and creating parent PINs. Click on the below date (in EST) to register. Wednesday, July 9, 12:30pm Wednesday, July 16, 12:30pm* Spanish Thursday, July 31, 12:00pm
Flu Vaccines Expiring
With the end of the current 2024-2025 flu season approaching, flu vaccines will be expiring. These vaccines need to be manually removed from your VFC vaccine inventory in Florida SHOTS. You can find instructions for completing this adjustment, reporting, and requesting a mailing label for any unpunctured vials or unused syringes. Download in English or Spanish.
Monthly Live Webinars
Florida SHOTS offers “New User and Refresher Overview” and “Data Quality Reports” live webinars each month. Whether you need a basic overview to start using the system or need to ensure your data is successfully uploading to Florida SHOTS, our webinars will provide step-by-step instructions for successfully completing the functions. Click on the date to register! (EST) You can also register even if you are unable to attend and you will receive a link to the recording. New User and Refresher Overview: Tuesday, June 24, 12:00pm Data Quality Reports: Thursday, June 26, 12:30pm
LIVE Webinar: Reconciling Expired/Wasted VFC Vaccines
Expired and wasted Vaccines for Children (VFC) vaccines need to be manually removed from your inventory and reported within Florida SHOTS. With the end of the current 2024-2025 flu season approaching, we will demonstrate how to complete inventory adjustments to remove expired flu vaccines, report, and request mailing labels. We will also go over the Aging Vaccine Report that identifies vaccines that have expired or will be expiring. Click on the below date (in EST) to register. Wednesday, June 11, 12:30pm Thursday, June 12, 12:30pm *Spanish Thursday, June 26, 12:00pm
Preventing Duplicate Patient Records
Did you know there are a few things you can do to prevent duplicate records from ever being created? Providing full names, up-to-date addresses, and completing as many fields as possible allows Florida SHOTS to cross-reference information and update existing records. Also, remember to click on “Release Patient Record” when you’re finished with the patient record to prevent locked records and uploading errors.