“Data Quality Reports” Live Webinar!

If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During our monthly webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history.

Click HERE to register for the webinar on Wednesday, December 19, at 2:00pm!

Live Webinar for Local Organization Administrators

With this year coming to an end, it’s a perfect opportunity for Florida SHOTS users who have been designated as Local Organization Administrators (LOAs) to review and ensure that your Florida SHOTS account is up-to-date and accurate. During our December live webinars, we will walk you through managing your Florida SHOTS account, including updating contact information, Site List, and Personnel List.

Click HERE to view the schedule and register!

November LIVE Webinars: VFC FAQs

Join us! This month, we will review the most frequently asked questions regarding VFC inventory management within Florida SHOTS. We’ll cover adding/updating calibration certificates, suspended VFC vaccine orders, and will provide tips to research, prevent, and correct discrepancies for the "Shots Recorded" totals on the vaccine inventory verification page.

Click HERE to view the schedule and register!


Need help adding or editing VFC calibration certificates?

Whether you recently had your temperature monitoring device recalibrated or you purchased a new device, our updated “VFC Temperature Logs Quick Tips” provides step-by-step instructions for updating calibration certificates. 

You can access it here in HERE.


Free, Expert Help with Data Quality

The usefulness of Florida SHOTS depends on the quality of its data. If your office participates in data upload from your EHR, it’s important to frequently monitor your data to ensure that the vaccine records are uploading properly into Florida SHOTS. Don’t know where to begin to check for errors and warnings? We’re here to help!

Register to attend one of our monthly “Data Quality Reports” live webinars covering “Upload Log Reports” and learn to review your transaction history and identify any errors. Click on a link below to register:

Or if you would like a thorough data quality analysis, contact our data quality specialist, Gretchen, at (786) 271-6453, or [email protected].

October Live Webinars: Florida SHOTS Reminder/Recall

To support providers in protecting patients from measles, we have scheduled live trainings to demonstrate reminder/recall for MMR. Our upcoming “Florida SHOTS Reminder/Recall” sessions will cover:

  • Running reports that show a list of your patients who are due or overdue for MMR
  • Refining and sorting patient lists in a variety of ways (e.g., by dose due)
  • Downloading or printing the report as well as creating mailing labels to send vaccine reminder notices to parents

 CLICK HERE to register today!

Protect Your Patients Against Measles Using Reminder Recall

According to the CDC, there have been 124 cases of measles across 22 states—with a growing number of confirmed cases in Florida. Florida SHOTS can help you protect your patients and prevent a major outbreak in our state by running a reminder recall assessment for MMR.

Check out our Reminder/Recall guide and recorded webinar for step-by-step instructions for running this report and bringing in patients who are not fully vaccinated.

LIVE Webinar: Florida SHOTS Reports

During this month’s live webinar sessions, we will demonstrate how to create, view and print several helpful reports in Florida SHOTS. These include the Vaccine Utilization Report that provides vaccine usage for a specified time period, Religious Exemptions to view patients with religious exemptions, and the Patient Status that lists the patients for which your organization is the Current Immunization Provider (CIP). 

Click HERE to view the schedule and register!

Avoid the Creation of Duplicate Records!

Duplicate patient records take time, effort, and resources to correct, but there are simple steps you can take to minimize these hassles. Remember if you discover a duplicate patient record, call the Florida SHOTS Help Desk to fix it rather than manipulating the record to make the records merge. And, Click HERE to check out ways you can prevent creating duplicate records!

Valuable Tool: Vaccine Utilization Report

If you notice any discrepancies in your “Shots Recorded” and “Doses Administered” when placing your Vaccines for Children order, generate the Vaccine Utilization Report to help resolve the issue. The report will provide your organization’s vaccine usage details that have been entered, either manually or uploaded from your EHR, for a specified time period. As a best practice, you can generate this report on a weekly basis to ensure all the vaccines are being properly documented in Florida SHOTS and stay on top of managing your inventory.

Click HERE to access the step-by-step guide on how to generate the Vaccine Utilization Report.  Also available in Spanish.