Have Questions About the Recent DH680 Changes?

We’ve got answers! We have heard from Florida SHOTS users across the state with questions about the recent changes to the DH680 process. We have compiled a list of the frequently asked questions, and you can review these FAQs HERE.

Live Webinars: Back-to-School Basics

Are you ready for back-to-school rush? During this month’s live webinars, we will be reviewing everything to prepare you for this busy time of year. Topics will include reviewing patient immunization status, entering vaccines, certifying the DH680 form and creating parent PINs.

Click HERE to register today!

Changes to Florida SHOTS, DH680 Form Creation

Florida SHOTS will undergo several changes effective June 2, 2017.  These updates include a major visual revamp of registry pages to match our public website, and compatibility with all of the most popular web browsers including Safari.

We’re also revising the creation process of the Immunization DH680 Form within the registry, so as to more efficiently comply with Florida’s statutes. You can find information on the changes to the DH680 form HERE and a list of the all the registry updates can be found under the “Current Announcement” section of the login page.

Resources for Parents

Did you know that Florida SHOTS has information and tools specifically for parents and guardians? Check out our recently-updated page where parents and guardians can:

  • Download certification of immunization (DH Form 680)
  • Learn about required shots for school/child care 
  • Find the nearest county health clinic location
  • Get answers to FAQs, and more!

Resources at Your Fingertips

We’ve developed a variety of resources that will help your practice understand, explain, and advocate for the Florida SHOTS registry. On www.flshotsusers.com you can print and post this flyer to let your patients and families know that their records are protected in Florida SHOTS. We also have an entire section of our site for sharing with parents — http://flshotsusers.com/parents-guardians — where they can find FAQs, learn about required vaccines, and even print their child’s 680 form!

Missing Vaccines on Patient Form/Reports

Have you created a 680 Form or an Immunization History Report and one or more vaccines are missing? Florida SHOTS follows the Advisory Committee on Immunization Practices (ACIP) recommended schedule, and any doses given outside of the acceptable intervals will be considered “invalid.” These invalid doses will be listed on the “Vaccinations” screen, but are indicated as 0* under the “Dose/Interval” column. Simply place your curser over the 0*, and you’ll see the explanation of why that dose is considered invalid. If you have any questions or feel the dose should be a valid dose, please contact the Florida SHOTS Help Desk, 877-888-7468, to speak with a nursing consultant.

Immunization Forms at Your Fingertips

Did you know that only vaccines that are required by Florida law are recorded on a D.H. Form 680? If you would like to give your patients a complete listing of all of the vaccines they’ve received, simply print the Florida SHOTS “Immunization History Form,” which will reflect non-required shots such as meningitis and HPV vaccines. For more detail about all of the forms available, you can view our training video here.

Certifying Form 680s

To avoid delayed school or child care entry, it’s important to understand the differences in each choice on the D.H. Form 680 and provide your patients the correct version. Remember:

Part A is for patients who are up-to-date for their age and meet the age-appropriate school requirements for grades K-12; or for the 7th-grade requirements only.

Part B is for temporary medical exemptions—an expiration date is required (generally 15 days after the next scheduled appointment). If a Part B is chosen and the patient has received all the vaccinations they can for now (i.e., they are currently up-to-date), the system will pre-populate a suggested expiration date equal to 15 days after the earliest next recommended due date amongst all series that are not complete.

Part C is used for permanent medical exemptions including contraindications.

For more information, check out the “Quick Tips for Full Access Accounts” guide or view the “Creating Forms” recorded webinar.

Give Parents Access to Print 680 Forms!

One of the most valuable time-saving benefits of Florida SHOTS is the ability to allow parents to save and print their child’s electronically certified 680 from their own computer. Give parents a PIN while they’re in your office and eliminate multiple requests and calls for 680 forms.

It’s easy! Here’s how:

  1. Create and issue a PIN at the office visit.
  2. Electronically certify the patient’s 680 form within 10 days of issuing the PIN.
  3. Update PINs every time a new 680 is certified.

Check out the “Setting Up Patient Shot Record Retrieval” guide for full instructions or view our recorded webinar here.

Are Schools and Child-Care Centers Able to Verify Shot Records Online?

Florida SHOTS certified electronic signature DH Form 680 is available and accessible to any school or licensed child-care center enrolled in Florida SHOTS. By Administrative Rule 64D-3.046, F.A.C., facilities can accept electronically certified 680s from their students.

Schools and child-care centers can also search and print certified form 680s without the extra step of having to contact doctors’ offices or parents for missing records.

If you are a school or child-care center looking for more information about your Florida SHOTS access, download “Quick Tips for View-Only Accounts” in English or Spanish.