Local Organization Administrator (LOA)
Florida SHOTS BlogRecent Local Organization Administrator (LOA) Posts
Boletín de Florida SHOTS: enero 2026
Responsabilidades de los Administradores Locales de la Organización Comience el año nuevo revisando su Lista de Personal Cada organización inscrita con Florida SHOTS tiene por lo menos un usuario designado como Administrador Local de la Organización (LOA por siglas en ingles) para mantener la cuenta. Los LOAs son responsables por mantener la Lista de Personal precisa y actualizada e incluye agregar cuenta de usuarios nuevos y restablecer contraseñas. También son responsables para asegurarse que esos usuarios autorizados tengan acceso a Florida SHOTS – incluyendo a finalizar al personal que ya no tiene asociación con la organización. ¡Aprende Mas! Acceda a capacitación grabada y guía (disponibles en inglés) con instrucciones paso a paso para todas estas responsabilidades importantes. Vea todos los Recursos The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure ¿Sabía usted? Usuarios nuevos que no se ingresen dentro de tres días de cuando su cuenta es creada automáticamente serán inactivados. Además, los usuarios existentes que no se ingresen en un periodo de 60-dias y los que no son confirmados al final del periodo de la Confirmación de Usuario de la Organización serán automáticamente inactivados. El Administrador Local de la Organización tendrá que activar la cuenta para continuar con acceso. Consejos de Tecnología “¿Qué pasa si no estoy seguro de quien es mi Administrador Local de la Organización para mi cuenta?”¡Usted puede ver quien en su Administrador Local de la Organización (LOA por siglas en ingles) en la opción del menú de Florida SHOTS “Customer Support”! Vera el nombre y información de contacto del LOA quien puede ayudarle con cualquier problema de ingreso cuando seleccione “Contacts”. Ellos pueden restablecer la contraseña, activar o desbloquear su cuenta. El servicio de ayuda de Florida SHOTS también está disponible para asistencia con ingreso y puede contactarlos al 877-888-7468, opción 2.
Florida SHOTS Newsletter: January 2026
Local Organization Administrator Duties Refresh Your Personnel List for the New Year Each organization enrolled with Florida SHOTS has at least one user designated as a Local Organization Administrator (LOA) to manage their account. LOAs are responsible for maintaining an accurate and current Personnel List, including adding new users and unlocking passwords. They’re also responsible for making sure that only authorized users have access to Florida SHOTS—including removing personnel who leave the practice. Need help with these responsibilities? We’ve got you covered! Check out our resources below! Learn More! We have a recorded training and printable guide (in both English and Spanish) for step-by-step instructions of all these important duties. See all Resources The Florida SHOTS information system is located on a secure server with password-restricted access. We use the latest encryption and firewall safeguards. All accounts are given access to the system only after we have verified that they have appropriate licensing in the state of Florida. Protected & Secure Did You Know? New users who do not log in within three days of their account being created will be automatically inactivated. Additionally, existing users who don’t login during a 60-day period and those who are not confirmed at the end of the Organization’s User Confirmation period will also be automatically inactivated. The Local Organization Administrator will need to activate the account to continue with access. Tech Tips “What if I’m not sure who my Local Organization Administrator is?”Under the Customer Support Florida SHOTS menu option you can find out who your Local Organization Administrator (LOA) is. Once you select “Contacts” you will see the name and contact information of the LOA who can assist with any login issues. They can reset your password, activate, and unlock your account. The Florida SHOTS help desk is also available for login assistance and can be reached at 877-888-7468, option 2.
Annual User Confirmation
Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. In an effort to maintain a secure site, organizations will have an annual User Confirmation period. Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access. Users who are not confirmed at the end of the confirmation period will have their accounts automatically inactivated.You can find step-by-step instructions on completing the user confirmation HERE. Also available in Spanish.
LIVE Webinar: Florida SHOTS Account Maintenance Overview
Each organization enrolled with Florida SHOTS has at least one user designated as a Local Organization Administrator (LOA) to manage their account. During this webinar, we will review the various responsibilities that LOAs have to ensure their Florida SHOTS account is up to date! Topics include annual user confirmation and managing your Personnel List (adding/terminating/activating user access). Click below to register! (EST) You can also register even if you are unable to attend and you will receive a link to the recording. Thursday, January 8, 12:30pm Tuesday, January 13, 12:30pm* Spanish Wednesday, January 21, 12:00pm
LIVE Webinar: Updates for Local Organization Administrators
Organizations have at least one user designated as a Local Organization Administrator (LOA) to manage their Florida SHOTS account. During this webinar, we will review the various LOA responsibilities to ensure the account is up to date! Topics include the User Confirmation requirement and managing your Personnel List (adding/terminating/activating user access). Click on the date to register! (EST) Thursday, October 9, 12:30pm Tuesday, October 14, 12:30pm* SPANISH Wednesday, October 22, 12:00pm
Annual User Confirmation
To increase security and only allow authorized users to access Florida SHOTS, Local Organization Administrators (LOAs) will need to confirm users within their organization each year. Seven days prior to the user confirmation period starting, an alert will be displayed when the LOA logs in to Florida SHOTS and the LOAs will also receive an email notification the day before. LOAs will have a 90-day period to complete the confirmation within Florida SHOTS. Users that are not confirmed will no longer have access to Florida SHOTS. See step-by-step instructions for the User Confirmation process in our short video or this quick guide.
LIVE Webinar: Florida SHOTS Account Maintenance Overview
Each organization enrolled with Florida SHOTS has at least one user designated as a Local Organization Administrator (LOA) to manage their account. During this webinar, we will review the various features that LOAs should regularly access to ensure their Florida SHOTS account is up to date. Topics include “User Confirmation” and managing your Personnel List (adding/terminating/activating user access). Click below to register! (EST) You can also register even if you are unable to attend and you will receive a link to the recording. Thursday, February 6, 12:30pm Wednesday, February 12, 12:30pm* SPANISH Tuesday, February 18, 12:00pm
Annual User Confirmation
In an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period to ensure that only authorized personnel have access to Florida SHOTS. The organization’s Local Organization Administrators (LOA) will have a 90-day period to confirm all the users that need to continue with access and any user not confirmed at the end of the period will lose access. The LOA’s will see an alert when they log in to Florida SHOTS seven days prior to confirmation period beginning and receive an email notification the day before. You can find step-by-step instructions on completing the user confirmation HERE. Also available in Spanish.
LIVE Webinar: Updates for Local Organization Administrators
Organizations have at least one user designated as a Local Organization Administrator (LOA) to manage their Florida SHOTS account. During this webinar, we will review the various LOA functions to ensure the account is up to date! Topics include the newly User Confirmation requirement and managing your Personnel List (adding/terminating/activating user access). Click on the date to register! (EST) Thursday, September 5, 12:30pm Tuesday, September 10, 12:30pm* Spanish Wednesday, September 18, 12:00pm
Importance of Maintaining Your Organization’s Personnel List
Organizations are responsible for ensuring that only authorized personnel have access to Florida SHOTS. Local Organization Administrators (LOA) need to routinely review the Personnel List to ensure only those users that need access remain active. Any user that is no longer with the organization must have their access terminated upon separation. Users who are no longer part of the organization and are not terminated are still able to access protected information and are able to add or edit information in Florida SHOTS. In addition, in an effort to continue to maintain a secured site, organizations will have an annual User Confirmation period. LOAs will have a 90-day period to confirm all the users that need to continue with access. You can find step-by-step instructions on maintaining your Personnel List and complete the user confirmation HERE. Also available in Spanish.