All data exchange participants will need to use real-time web services. With web services, uploads occur automatically, so as soon as Florida SHOTS receives the records from your EHR, the shots are processed immediately! This means your office can instantly create and print the DH Form 680 and immunization history forms without duplicate data entry.

If your office is currently using a “batch” process to upload your immunizations, make sure to contact your software provider to ask about real-time and bi-directional web services. Your EHR company will need to move to real-time web services for your shots to upload and post. As we move through the process of transitioning all uploads to web services, our Florida SHOTS Data Team will be working closely with practices to ensure a smooth transition.

Accurately maintaining your VFC inventory is vital to your participation in the program. During our live webinars this month, we will demonstrate how to generate the “Aging Vaccine Report” to identify vaccines that have expired or will be expiring, and reporting wasted and returned vaccines (including expired flu doses). We will also discuss the most common errors that can cause discrepancies with the “Shots Recorded” totals. Click below to register!

Thursday, June 6, 12:30pm

Tuesday, June 11, 12:30pm* Spanish

Wednesday, June 19, 12:00pm

Alternative immunization schedules put patients at risk.

Studies show there is no benefit to alternative immunization schedules. Delaying vaccines only increases the risk of patients contracting a vaccine-preventable disease. So stick to the Advisory Committee on Immunization Practices (ACIP) schedule for the best possible protection.

Visit flshots.com or thepowertoprotect.org for the most current vaccine guidance and recommended schedules. For more information, call 877-888-7468 (SHOT).

The Local Organization Administrator (LOA) is the individual(s) designated by the Florida SHOTS applicant to manage system access for other users within the organization. They are responsible for managing access to Florida SHOTS when users’ employment begins, is

terminated, or if access rights need to change. Remember that all users are required to maintain patient confidentiality and the responsible authorized individual is accountable for any and all access to Florida SHOTS.

Click HERE to access the guide to walk you through how to complete updates to the Personnel List in Florida SHOTS. Also available in SPANISH.

If your office participates in data exchange, you can run several helpful reports within Florida SHOTS to ensure that your vaccine records are uploading successfully. During our monthly webinar, we cover everything you need to know to monitor your uploads for errors and review your transaction history. Click HERE to register for the webinar on Wednesday, May 15, at 2:00pm!

Reminder/Recall is one of the many valuable tools within Florida SHOTS. This month, we're here to help you utilize this tool to start getting your patients up-to-date before the back-to-school rush! During our live webinar, participants will learn how to generate lists to identify patients who are due, or will be due, for any childhood and adolescent vaccines. We will also demonstrate how to refine your list, print mailing labels, and document "Contact Attempts" to help keep your patients on schedule.

Click below to register!

Wednesday, May 8, 12:30pm

Wednesday, May 15, 12:30pm* Spanish

Thursday, May 30, 12:00pm