August is National Immunization Awareness Month (NIAM) and is held to highlight the importance of vaccination for people of all ages. Communities across the country use the month each year to raise awareness about the important role vaccines play in preventing serious, sometimes deadly, diseases across the lifespan.

Use this busy time in your office to administer all required and recommended shots to your patients of all ages! Check those vaccine records!

Creating electronically certified DH680 forms can be a big timesaver for you and your patients. By electronically certifying within Florida SHOTS, you not only save a copy that is accessible to schools and daycares, but you can create a Parent PIN that allows a parent/guardian to print it from home.

Click HERE to access our step-by-step guide to make sure your office is ready for the school rush!  Access the Spanish guide HERE.

During this month’s live webinar sessions, we will demonstrate how to create, view and print several helpful reports in Florida SHOTS. These include the Vaccine Utilization Report that provides vaccine usage for a specified time period, Religious Exemptions to view patients with religious exemptions, and the Patient Status that lists the patients for which your organization is the Current Immunization Provider (CIP). 

Click HERE to view the schedule and register!

Duplicate patient records take time, effort, and resources to correct, but there are simple steps you can take to minimize these hassles. Remember if you discover a duplicate patient record, call the Florida SHOTS Help Desk to fix it rather than manipulating the record to make the records merge. And, Click HERE to check out ways you can prevent creating duplicate records!

If you notice any discrepancies in your “Shots Recorded” and “Doses Administered” when placing your Vaccines for Children order, generate the Vaccine Utilization Report to help resolve the issue. The report will provide your organization’s vaccine usage details that have been entered, either manually or uploaded from your EHR, for a specified time period. As a best practice, you can generate this report on a weekly basis to ensure all the vaccines are being properly documented in Florida SHOTS and stay on top of managing your inventory.

Click HERE to access the step-by-step guide on how to generate the Vaccine Utilization Report.  Also available in Spanish.

With the latest registry release, the process of documenting history of varicella disease (chickenpox) has changed. The system now uses “Observations” for documenting contraindications and precautions to receiving certain vaccinations. Our new guide provides step-by-step directions for documenting chickenpox and includes an example scenario for meningococcal b in the patient record. Click HERE to download!