If your office participates in data upload from your EHR, it’s important to frequently monitor your data to ensure that the vaccine records are uploading properly into Florida SHOTS. Don’t know where to begin to check for errors and warnings? We’re here to help!

A personalized analysis can be completed and includes:

• Full review of your data in the registry using the Data Quality Tool
• Review of immunization codes within your software
• Review of all rejections, warnings, and accepted data
• Patient chart review to look for discrepancies in documentation between the patient’s chart, EHR, and data reported to Florida SHOTS

If you would like a thorough data quality analysis, contact our data quality specialist, Gretchen, at (786) 271-6453, or [email protected].
 

During this webinar we will address a few of the most common questions we have received lately. Topics will include handling duplicate records, editing information on a vaccination record, and how to add/end staff access. For users with Vaccines for Children (VFC) access, we will also include adding/editing continuous temperature monitoring devices and submitting flu vaccine orders.

Click below to register!

Thursday, December 5, 12:30pm

Wednesday, December 11, 12:30pm*Spanish

Thursday, December 12, 12:00pm

Florida SHOTS users have several training resources available, whether you are new to using the system or just need a refresher. You can join one of our monthly “New User and Refresher Overview” trainings or access any of our online resources. These include recorded webinars, step-by step guides, and a training system which is a functional copy of the system to practice using the different features. Training guides and webinars are also provided in Spanish. Just like Florida SHOTS, these resources are available 24/7!

Did you know that Florida SHOTS has information and tools specifically for parents and guardians? You can refer parents and guardians to our Parents & Guardians page where they can:

• Download certification of immunization (DH Form 680)
• Learn about required shots for school/childcare 
• Find the nearest participating healthcare provider location
• Get answers to FAQs, and more!

From time to time, you may come across duplicate patient records in Florida SHOTS. Did you know that are a few things that you can do to prevent them from being created in the first place? Remember the 3 Cs for patient records: Complete. Correct. Current.

Providing full names and up-to-date addresses and completing as many fields as possible allows Florida SHOTS to cross-reference the information and add updates to existing records.  Also remember to click on “Release Patient Record” when you’re done to prevent locked records and uploading errors.

We understand that users may have questions about specific Vaccines for Children (VFC) functions within Florida SHOTS. During this webinar, we will review how to add/edit calibration certificates to your vaccine storage units, provide tips for VFC ordering, and generate the “Aging Vaccine Report” to identify vaccines that have expired or about to expire.

Click HERE to view the schedule and register!