October 2017

October 2017

  • Ordering VFC Flu Vaccines

    For those providers who completed the seasonal flu pre-book in Florida SHOTS earlier in the year, you can now place orders directly using the “Order Request” page. If you did not complete the seasonal pre-book process, you will first need to place your pre-book by submitting your request to [email protected]

    Once this is completed, you will be able to place orders through Florida SHOTS. Click HERE to access the guide on how to place flu vaccine orders within Florida SHOTS or HERE for the Spanish version of the guide.

    As always, if you have specific questions, please contact the VFC Program via email at [email protected] or via phone at 1-877-888-7468.

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  • October Webinar Topic: Returning Spoiled VFC Vaccines

    This month, please join us for our live webinar sessions to learn how to return VFC vaccine doses that may have spoiled due to temperature excursions during Hurricane Irma. We will take you step-by-step from completing the inventory adjustment to requesting the shipping label within Florida SHOTS. Click HERE to view dates and register!

  • Monthly Ongoing Live Webinars

    Did you know that every month we offer “New User and Refresher Overview” and “Data Upload Log Reports” live webinars? Whether a user needs a basic overview to start using the registry or an office participates with data upload and needs to ensure the data is successfully uploading in Florida SHOTS, these webinars will provide step-by-step instruction on how to successfully complete the functions. Click HERE to view the schedule and register! 

  • Minimize Duplicates to Maximize Efficiency

    Duplicate patient records take time, effort, and resources to correct, but there are simple steps you can take to minimize these duplicates. When you search for a patient, if more than one patient record comes up, hover over the names to see the patient’s address and current immunization provider (CIP). Select the record that matches your patient’s information and enter and confirm as much personal information about a patient as possible (such as parent names and address). Remember to release the record as soon as you’re finished. Additionally, if you have a real-time data upload connection from your EHR/EMR to the Registry, try to avoid entering data manually.

    If you discover a duplicate patient record, call the Florida SHOTS Help Desk to fix it. Never try to manipulate record information to force records to merge, since it’s very difficult to re-separate records once they are incorrectly merged.