October 2016

October 2016

  • Customize Your Coverage Reports

    To assess your immunization coverage levels in Florida SHOTS, you can either choose the CDC’s AFIX standard or customize your report to include or exclude certain metrics.  AFIX standard reports assess all “Active” patients (either between 24–35 months or 13–17 years old) including those with religious exemptions and contraindications that are not labeled as “lab confirmed.” You have the option to select “Custom Assessment” and include/exclude the AFIX metrics—such as assessing patients 11–18 years old excluding patients with religious exemptions. 

    For more details, check out our Assessing Immunization Coverage Levels guide that takes you step by step on creating these reports, or view our recorded webinar.

  • Avoid Duplicate Records

    From time to time, you may come across duplicate patient records in Florida SHOTS. Did you know that are a few things that you can do to prevent them from being created in the first place?  Remember the 3 Cs for patient records: Complete. Correct. Current.

    Providing full names and up-to-date addresses and completing as many fields as possible allows Florida SHOTS to cross-reference the information and add updates to existing records. Also remember to click on “Release Patient Record” when you’re done to prevent locked records and uploading errors.

  • Log Tag Configuration

    Have you been uploading temperature files into Florida SHOTS regularly and all of a sudden—you either can’t find the “CSV” file, or you see “Blocked because of content error?” Your Log Tag software may have been automatically updated or re-installed on your computer. To get back on track, check out the Log Tag Configuration PowerPoint to reset the correct configuration and avoid these errors. Other Log Tag resources can be found HERE.

  • Missing Vaccine Records

    If you’re a data upload participating office and you notice a patient record is missing a vaccine, it’s important to research the problem to correct it and possibly prevent future errors. There are a few possible causes, and most can be easily fixed in your software. For example, the vaccine record may have been rejected due to sending the incorrect CVX code. Or perhaps your office forgot to include the patient’s address in the file.

    By running an Upload Log Report in Florida SHOTS, you can quickly determine the reason for the rejection and get it corrected. You can access the recorded webinar to learn how to run your Upload Log Report HERE.