January 2015

January 2015

  • Provider Survey Results Are In!

    We recently conducted a statewide online survey open to immunization providers throughout Florida. We asked for feedback on what features and benefits of Florida SHOTS are working best for them and which ones they feel need improvement.

    The results of the survey are in, and among the most common write-ins, respondents found Florida SHOTS to be helpful, convenient, a great system, and something that is a necessity to them. They also commented positively about the helpfulness of the staff.

    Here is snapshot of some key things we’ve learned:

    1. Daily registry use is on the rise. Fifty-three percent of respondents indicated they enter immunizations daily into the registry, compared with 35% in 2010. Among the “pediatrics” group, 80% enter data daily (63% in 2010) and another 7% enter data once a week.
    2. EMR/EHR use has nearly doubled in four years. Eighty percent of respondents report using an EMR/EHR, compared with 43% in 2010. An additional 10% plan to incorporate an EMR/EHR in the next 1 to 2 years. Among private healthcare providers who were surveyed, 56% now participate in data upload, a process that imports shot data from their EMR/EHR into the Florida SHOTS registry.
    3. Florida SHOTS training is a hit. Among “pediatrics” and “general practice or family medicine” respondents, 98% have participated in Florida SHOTS training. Additionally, 99% of VFC participants and 100% of county health departments have participated in registry training. We offer live training, recorded training, and training guides.

    Password Extended to 90 Days!

    The 30-day password reset requirement continued to be the most commonly selected barrier to using Florida SHOTS, with folks asking that this requirement be extended to 90 days. We are pleased to report that the 90-day password expiration extension is scheduled to go into effect at the end of January 2015.

    We want to thank all of you who participated in our survey. Your input is important to us as we continually work to refine the registry and its offerings.

  • Now Available: Spanish Version of “VFC Temperature Logs Quick Tips”

    (“Consejos prácticos para el registro de valores de temperatura de vacunas VFC)

    There’s a new way for Florida SHOTS users to learn about VFC vaccine temperature logging to meet the mandatory reporting requirements that went into effect January 1, 2015. We’ve created a Spanish version of a guide that walks you through the VFC vaccine temperature logging process.

    The guide is a great companion piece to our live and recorded training sessions, using easy-to-follow instructions and screenshots to explain how to enter vaccine temperatures manually or from a data logger. Whether you’re logging VFC vaccine temperatures for the first time or just need a refresher, this guide is available 24/7 along with our other helpful training guides that cover a variety of topics.

    Click any of the following links to download a guide or view the recorded webinar training about the temperature logging process.


  • Demographic Updates Through Data Upload

    Maximize accuracy and time with Florida SHOTS’ latest system release. All data upload participants can now update patient demographics (like address changes) in their EMR/EHR, and Florida SHOTS will automatically update the registry through what is received via data upload. This is a great way to save time and avoid mistakes that can occur when you manually enter information. If your office does not want this capability turned on, please contact the Florida SHOTS help desk at 877-888-SHOT (7468) to request that the feature be turned off.

  • Password Expiration Limits Extended

    The number one request we received from our users to improve Florida SHOTS usability was to extend the life of registry passwords.

    You spoke and we listened. Beginning at the end of January, we are extending password life from 30 days to 90 days!